1692 results found

1. Show vendor name first in dropdown list instead of vendor code

   On the page of invoice details, in the vendor dropdown list, the vendor code is displayed which is quite uncomfortable as you have to remember the codes. We would like to see the vendor's name instead. Currently if you want to see the name, you have to open the menu.

   23 votes

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   1 comment  ·  Acquisition - Vendors  ·  Delete…  ·  Admin →
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2. Resource Sharing Borrowing Requests - Renewed by Partner Status

   It would be great if there was a way to configure requests so that they do not retain the status 'renewed by partner' and instead automatically revert to 'loaned item to patron'

   9 votes

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   0 comments  ·  Resource Sharing  ·  Delete…  ·  Admin →
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3. Resource sharing borrowing requests - Overdue Request status

   It would be great if Resource Sharing Borrowing Requests could be automatically allocated the status 'Overdue Request' when issued to the borrower, and when the loan 'due date' has passed.

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   0 comments  ·  Resource Sharing  ·  Delete…  ·  Admin →
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4. View members or results button from Set Details page

   When looking at the list of sets on the Manage sets page, it is sometimes necessary to click into the Set Details to view the description or notes to make sure that it is the correct set that I want to work with. To then view the members, it takes three more clicks: 1) go back to the manage sets screen 2) right click or click the ellipsis button 3) click the members or results option on the dropdown menu. It would be really nice if on the Set details page there were a button to view either the members or results, depending on the kind of set that it is (see attached image).

   Also, sometimes I just click the set name when I really want to see the members because I forget what I'm doing. So that would save time and backtracking back to the manage sets page.

   When looking at the list of sets on the Manage sets page, it is sometimes necessary to click into the Set Details to view the description or notes to make sure that it is the correct set that I want to work with. To then view the members, it takes three more clicks: 1) go back to the manage sets screen 2) right click or click the ellipsis button 3) click the members or results option on the dropdown menu. It would be really nice if on the Set details page there were a button to view either the members… more

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   0 comments  ·  Other  ·  Edit…  ·  Delete…  ·  Admin →
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5. expected receipt date

   Is it possible to display the expected date of receipt for each copy as an additional category in the list of copies?
   In this way, when booking the receipt of issues, one can immediately see whether, for example, the forecast pattern still fits or whether a journal has changed its publication date, for example. I think it's helpful. Thank you, Monika Lange, UB Paderborn

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   0 comments  ·  Acquisition - Receiving  ·  Delete…  ·  Admin →
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6. Enable Alma to add to the letters a "Reply to" in the email message header

   reply to can only be added as a text line, it would be much better if it was added in the header

   38 votes

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   3 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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7. self checkout sip2

   Self checkout sip2 - ability to restrict checkin by item type/location

   Certain items need to be checked in at the circ desk such as reserves or equipment. Currently self checkout does not support any restrictions.

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   2 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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8. self checkout

   Self checkout over sip2 to have Alerts/fulfillment notes on checkout , not checkin only.

   Patrons need to be alerted to how many pieces SHOULD be in the item when they checkout so they can alert staff if pieces are missing on checkout

   26 votes

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   4 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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9. Tie the Non-Renewal Notice Period or Cancellation Restriction fields in licenses to the PO Line

   Create a linkage between the renewal notice period and cancellation restriction fields in a PO Line, if it is linked to a license agreement that references either a non-renewal notice or termination notice period, ask if this information should sync. Perhaps this is an area where DARA could operate?

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   0 comments  ·  Acquisition - PO & POLine  ·  Edit…  ·  Delete…  ·  Admin →
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10. Indication rule that checks if subfields are in the same field

    Currently it is not possible to write an indication rule which checks the subfield a and b of a field only when both subfields are in the same field and not in repeated fields of the same record. Both of the following records are treated the same when looking for a subfield a "mercury" and subfield b "venus" in the 690 field:

    Record 1:
    690 $$a mercury $$b venus

    Record 2:
    690 $$a mercury $$b mars
    690 $$a earth $$b venus

    I'd appreciate an option to distinguish if I'm looking for subfields in different fields or in the same field. We need this quite often for our local fields, as our data reflects different classifications via subfield 2.

    Currently it is not possible to write an indication rule which checks the subfield a and b of a field only when both subfields are in the same field and not in repeated fields of the same record. Both of the following records are treated the same when looking for a subfield a "mercury" and subfield b "venus" in the 690 field:

    Record 1:
    690 $$a mercury $$b venus

    Record 2:
    690 $$a mercury $$b mars
    690 $$a earth $$b venus

    I'd appreciate an option to distinguish if I'm looking for subfields in different fields or in the same field.… more

    61 votes

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    0 comments  ·  Metadata Management  ·  Delete…  ·  Admin →
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    AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    I recommend applying XSL normalization rules with the required logic and integrating them into the Upon Save normalization process.

11. A "kill switch" for General System Administrators to immediately disconnect individual Alma users

    Use case: A library employee (student or staff) responds to a phishing text message by providing their Single Sign-On (SSO) credentials; SSO is used on our campus for Alma authentication. I want to (1) disable all the roles on the library employee's account except for Patron; (2) disconnect the employee if he/she/they/* has an active session in Alma; and (3) be notified with the IP address of the originating computer if he/she/they/* attempts to log in again. I would like to accomplish both #1 and #2 by checking a box ("Disable roles") and moving a slider ("Disconnect user"), WITHOUT having to save the user record. A notification email with the IP address would be useful for #3, because it could be passed on to campus IT and we wouldn't have to worry about taking screen shots.

    If #1-#3 are too much together, I'd take #2 alone -- I can get the roles disabled myself, but I want to be able to disconnect a user immediately, much the way I occasionally needed to go onto the Voyager server and kill sessions by process number.

    This is functionality that I never needed in seven years on Alma, until the use case happened to us yesterday, at which time I REALLY NEEDED IT!

    Use case: A library employee (student or staff) responds to a phishing text message by providing their Single Sign-On (SSO) credentials; SSO is used on our campus for Alma authentication. I want to (1) disable all the roles on the library employee's account except for Patron; (2) disconnect the employee if he/she/they/* has an active session in Alma; and (3) be notified with the IP address of the originating computer if he/she/they/* attempts to log in again. I would like to accomplish both #1 and #2 by checking a box ("Disable roles") and moving a slider ("Disconnect user"), WITHOUT having… more

    60 votes

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    4 comments  ·  User Management  ·  Delete…  ·  Admin →
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12. Item Policy Code Table issues

    After adding an Alma Item policy in the Configuration->Fulfillment->Physical Fulfillment->Item Policy, the Item Policy Code Table allows you to edit the Code. Existing items records linked to the item policy code are not updated in such an edit. Such items retain the now “orphaned” original item policy code as can be queried in analytics.

    To compound this, leading and trailing spaces within an item policy code are considered significant, so an edit to remove a trailing space leaves (invisible to the user) distinct item policies, one of which is broken.

    We propose the following three changes:

    1.) The Item Policy code table be changed to not allow editing of the item policy code to bring it in-line with other code tables in Alma to avoid “orphaning” item policies. This enforces consistency within the system.

    2.) When saving an item policy, the system performs a trim of prefixed and postfixed spaces to the item policy code. This enforces data cleanliness.

    3.) Since you can no longer edit the item policy code going forward per #1 above, the removal of an existing item policy should not be allowed until all items associated with item policy have had their item policy changed or removed. This enforces data consistency relating to existing items and ensures removal of unused item policies from items.

    After adding an Alma Item policy in the Configuration->Fulfillment->Physical Fulfillment->Item Policy, the Item Policy Code Table allows you to edit the Code. Existing items records linked to the item policy code are not updated in such an edit. Such items retain the now “orphaned” original item policy code as can be queried in analytics.

    To compound this, leading and trailing spaces within an item policy code are considered significant, so an edit to remove a trailing space leaves (invisible to the user) distinct item policies, one of which is broken.

    We propose the following three changes:

    1.) The Item Policy… more

    6 votes

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    0 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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13. Alma “scan-in” API: Marc21 field 852 - call number prefix and suffix

    We are using the Alma “scan-in” API
    /almaws/v1/items?itembarcode={itembarcode}
    which redirects to
    /almaws/v1/bibs/{mmsid}/holdings/{holdingid}/items/{item_pid}
    to print book labels.

    Some sublibraries also use call number prefixes or suffixes in some cases.
    
    Please see the following example record:
    - Marc21 field 852 in the Holding record
    - XML output

    (1) Example: Call number with prefix 852 $$k
    852 8_ |b XHOG |c XGRY |h G-1234567 |k Präfix

    XML output:
    item/holdingdata/permanentcallnumber: Präfix G-1234567
    item/holdingdata/callnumber: Präfix G-1234567
    item/holdingdata/accession_number: G-1234567

    item/itemdata/parsedcallnumber:
    <parsedcallnumber>
    <callno/>
    <call_no>Präfix</call_no>
    <call_no>G-1234567</call_no>
    </parsed_call_number>

    (2) Example: Call number with suffix 852 $$m
    852 8_ |b XHOG |c XGRY |h G-1234567 |m Suffix

    XML output:
    item/holdingdata/permanentcallnumber: G-1234567 Suffix
    item/holdingdata/callnumber: G-1234567 Suffix
    item/holdingdata/accession_number: G-1234567

    item/itemdata/parsedcallnumber:
    <parsedcallnumber>
    <callno>G-1234567</call_no>
    <call_no/>
    <call_no>Suffix</call_no>
    </parsed_call_number>

    (3) Example: Call number with prefix 852 $$k and suffix 852 $$m
    852 8_ |b XHOG |c XGRY |h G-1234567 |k Präfix |m Suffix

    XML output:
    item/holdingdata/permanentcallnumber: Präfix G-1234567 Suffix
    item/holdingdata/callnumber: Präfix G-1234567 Suffix
    item/holdingdata/accession_number: G-1234567

    item/itemdata/parsedcallnumber:
    <parsedcallnumber>
    <callno/>
    <call_no>Präfix</call_no>
    <call_no>G-1234567</call_no>
    <call_no/>
    <call_no>Suffix</call_no>
    </parsed_call_number>

    and after some tests the <parsed_call_number> section looks like this:

    <parsed_call_number>
    <call_no/>
    <call_no>Präfix</call_no>
    <call_no>G-1234567</call_no>
    <call_no/>
    <call_no>Suffix</call_no>
    </parsed_call_number>

    Conclusion:
    - Marc21 subfields 852 $$k and $$m are not listed sperately in the XML :-(
    - In <parsed_call_number> section the content of <permanent_call_number> or <call_number> is splitted up into the content of 852 $$k, $$h and $$m. The order of the <call_no> tags is correct (call number prefix / call number / call number suffix) but there are also empty <call_no/> tags.

    Please provide us a XML output with Marc21 852 content in seperate fields. The important call number fields for us are:
    - 852 $$k ... call number prefix
    - 852 $$h ... call number (classification part)
    - 852 $$m ... call number suffix
    - <accession_number> includes 852 $$h only if the call number has been generated via a call number (accession number) counter.

    Other libraries may be interested also in other subfields of Marc21 852:
    https://www.loc.gov/marc/holdings/concise/hd852.html
    $h - Classification part (NR)
    $i - Item part (R)
    $j - Shelving control number (NR)
    $k - Call number prefix (R)
    $l - Shelving form of title (NR)
    $m - Call number suffix (R)

    Having the content of 852 $$k, $$h and $$m in separate XML fields gives us the possiblity to handle the call number parts in a different way on the book label (if desired).
    Having two <call_no> tags in the <parsed_call_number> section is not clear enough. It could mean that you have:
    - 852 $$k ... call number prefix / 852 $$h ... call number (classification part)
    - or 852 $$h ... call number (classification part) / 852 $$m ... call number suffix

    Thank you in advance!

    We are using the Alma “scan-in” API
    /almaws/v1/items?itembarcode={itembarcode}
    which redirects to
    /almaws/v1/bibs/{mmsid}/holdings/{holdingid}/items/{item_pid}
    to print book labels.

    Some sublibraries also use call number prefixes or suffixes in some cases.
    
    Please see the following example record:
    - Marc21 field 852 in the Holding record
    - XML output

    (1) Example: Call number with prefix 852 $$k
    852 8_ |b XHOG |c XGRY |h G-1234567 |k Präfix

    XML output:
    item/holdingdata/permanentcallnumber: Präfix G-1234567
    item/holdingdata/callnumber: Präfix G-1234567
    item/holdingdata/accession_number: G-1234567

    item/itemdata/parsedcallnumber:
    <parsedcallnumber>
    <callno/>
    <call_no>Präfix</call_no>
    <call_no>G-1234567</call_no>
    </parsed_call_number>

    (2) Example: Call number with… more

    20 votes

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    1 comment  ·  APIs and Integrations  ·  Delete…  ·  Admin →
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14. Add Electronic Collection Information to the Bib Record Enrichment Fields in the OAI Publishing Profile

    Problem - Database type electronic collections are not getting published to Blacklight in the OAI publishing job. So bibliographic records that have database type electronic collection inventory attached, display as records without inventory in the catalog.

    Situation as described by Ex Libris - The OAI publishing profile is designed to publish the BIB record plus the enrichment fields. The Collection enrichment in the profile is for the Digital Collection, not the Electronic collection. The descriptive BIB record does not have Electronic collection as its inventory, the inventory is only Physical/Electronic/Digital. Adding Electronic Collection to the descriptive BIBs would be an enhancement request.

    Please add electronic collection to the collection enrichment in the OAI publishing Profile.

    Problem - Database type electronic collections are not getting published to Blacklight in the OAI publishing job. So bibliographic records that have database type electronic collection inventory attached, display as records without inventory in the catalog.

    Situation as described by Ex Libris - The OAI publishing profile is designed to publish the BIB record plus the enrichment fields. The Collection enrichment in the profile is for the Digital Collection, not the Electronic collection. The descriptive BIB record does not have Electronic collection as its inventory, the inventory is only Physical/Electronic/Digital. Adding Electronic Collection to the descriptive BIBs would be an… more

    49 votes

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    2 comments  ·  Resource Management - Electronic  ·  Delete…  ·  Admin →
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15. Do not create activation task if portfolios are activated on import and do move POL into waiting for invoice status

    When using GOBI API for e-book ordering and loading local stand alone MARC records, we don't want the activation task to be created because the portfolios are already activated on import, and the activation task is hampering the order from moving to Waiting for Invoice.
    We want to be able to configure a Do not create electronic activation task setting in Update inventory import profile type
    Yes

    40 votes

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    2 comments  ·  Acquisition - PO & POLine  ·  Delete…  ·  Admin →
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16. Alma Withdrawal Option

    Our library needs the Withdraw function in Alma. We request a Deposit when we lend particularly valuable items. After the reader returns the book, the Deposit should be refunded. And this option is not available in Alma. There is a Pay option, but there is no Withdraw/Refund function, and we would like to be able to settle all financial matters in Alma (and not use external fiscal programs / cash registers).

    157 votes

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    1 comment  ·  Fulfillment - Fines &Fees  ·  Delete…  ·  Admin →
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17. Add a request cancellation code & reason in the Request webhook

    The current Request webhook doesn't seem to include the Request Cancellation reason. Currently it just says:

    'event' => {
    'desc' => 'Request canceled',
    'value' => 'REQUEST_CANCELED'
    },

    The comment field refers to the request, but not the cancellation reason here:

    'userrequest' => {
    'requesttime' => '2022-05-11T23:42:26.191Z',
    'managedbycirculationdeskcode' => 'EASTCIRC',
    'mmsid' => '993815723607636',
    'taskname' => 'Rejected',
    'author' => 'Ferguson, J.',
    'itemid' => '2365452260007636',
    'issue' => '',
    'pickuplocationlibrary' => 'ABC',
    'dateofpublication' => '',
    'managedbylibrary' => 'State Library',
    'requesttype' => 'HOLD',
    'requestid' => '1419991190007636',
    'pickuplocation' => 'Redmond Barry Reading Room',
    'materialtype' => {
    'desc' => 'Book',
    'value' => 'BOOK'
    },
    'requestsubtype' => {
    'desc' => 'Patron physical item request',
    'value' => 'PATRONPHYSICAL'
    },
    'volume' => '',
    'managedbylibrarycode' => 'ABC',
    'part' => '',
    'barcode' => '30328504468884',
    'expirydate' => '2022-05-19Z',
    'description' => undef,
    'pickuplocationtype' => 'CIRCULATIONDESK',
    'comment' => undef,
    'userprimaryid' => '12345678',
    'pickuplocationcirculationdesk' => 'DEFAULTCIRCDESK',
    'managedbycirculationdesk' => 'East Retrieval',
    'requeststatus' => 'HISTORY',
    'title' => 'Life.',
    'requestdate' => '2022-05-12Z',
    'additional_id' => '141-999-119'
    }

    The current Request webhook doesn't seem to include the Request Cancellation reason. Currently it just says:

    'event' => {
    'desc' => 'Request canceled',
    'value' => 'REQUEST_CANCELED'
    },

    The comment field refers to the request, but not the cancellation reason here:

    'userrequest' => {
    'requesttime' => '2022-05-11T23:42:26.191Z',
    'managedbycirculationdeskcode' => 'EASTCIRC',
    'mmsid' => '993815723607636',
    'taskname' => 'Rejected',
    'author' => 'Ferguson, J.',
    'itemid' => '2365452260007636',
    'issue' => '',
    'pickuplocationlibrary' => 'ABC',
    'dateofpublication' => '',
    'managedbylibrary' => 'State Library',
    'requesttype'… more

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    3 votes

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    0 comments  ·  Webhooks  ·  Delete…  ·  Admin →
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18. Allow the rollover of a set of POLs or the results of an Alma Analytics query

    It would be nice to be able to roll just a set of of orders, not individual POLs, or specific types of POLs. In our case, we have two libraries that prefer to have their orders rolled over on encumbrance, and the remainder on expenditure plus an FPC factor. We tried doing this this year by separately rolling the specific library's ledger and then associated POLs, but it took days. I think the issue is that it is trying and failing to roll every other active POL, and then just failing on those that do not yet have active funds.
    Being able to roll this set of POLs over first would be much more effective.

    It would be nice to be able to roll just a set of of orders, not individual POLs, or specific types of POLs. In our case, we have two libraries that prefer to have their orders rolled over on encumbrance, and the remainder on expenditure plus an FPC factor. We tried doing this this year by separately rolling the specific library's ledger and then associated POLs, but it took days. I think the issue is that it is trying and failing to roll every other active POL, and then just failing on those that do not yet have active funds.… more

    3 votes

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19. Option to change default management tag publishing for bibs

    When creating or importing new bib records from an external source (especially OCLC), the bib's default management tag in the MDE is set to "Publish Bib" for publishing under "Export to WorldCat". However, "Publishing Holdings Only" is useful for the purposes of publishing our library's Local Holdings Records (LHRs), and other libraries may not want to publish bibs or holdings by default at all. The option to choose between one of these three publishing defaults would benefit libraries who would otherwise need to either regularly update batches of records or manually edit each one as they're created.

    129 votes

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20. Filtering a report based on a user set

    Right now if you want to filter a report on a user set...

    1. Run a search in Alma and save to a set
    2. Export the list, using Excel.
    3. Manipulate the needed field (e.g. of barcodes), to be stored in one row, with semicolon separating them (e.g. 365704-340;365704-350).
    4. Copy this list as a row to be used as a filter in Analytics

    I would like Alma smart enough, when I click on filter to simply supply the user set I created.

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