Alma
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91 results found
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1 vote -
Add "PO Line Owner" as an input parameter for Purchase/Invoice Review Rules
Adding "PO Line Owner" as a parameter for Purchase/Invoice Review Rules would allow differentiation by location. Our main library uses student workers for ordering, and I want to be able to have review rules in place to catch potential mistakes. Our satellite location has one staff person doing all the acquisitions. These same review rules will be cumbersome for their workflow. Having separate rules allows each location to operate most efficiently.
3 votes -
Alma Community Zone collection for Mucchi Editore OA
Mucchi Editore publishes open access ebooks and I am interested in making them discoverable via Primo VE. Information about the books is available at https://mucchieditore.it/catalogo/open-access
Thank you3 votes -
Arcanum
Arcanum Newspapers
URL: https://adt.arcanum.com/en/collections/
Provider: Arcanum4 votes -
Need job to force POLs out of Claims status
Over the years, many items of all resource types have fallen into Claims for one reason or another. For the purposes of cleaning up records, Alma should have a job that enables Acquisitions managers to force POLs out of Claim status, even for closed fiscal periods or POLs that are closed. The inability to move an item out of Claim due to it not following the strict receiving process is very inconvenient and makes the Claims function almost useless when its so cluttered.
4 votes -
advanced search invoices
The basic Alma search (the bar at the top) needs to have the option for advanced invoice search. I often want to see which invoice have recently been paid, or which are outstanding, or limit by vendor, etc. I can't be waiting until the Analytics refresh to run a report. Thank you.
0 votes -
l.walton@westernsydney.edu.au
Currently it is not possible for locally created collections to be displayed in Primo under the Collection facet. Please consider mapping this facet to local collections
3 votes -
Add "License Type" filter
Under the licenses tab, you're able to view all licenses and amendments that your institution has created. There are currently two filters: "Status" and "Review Status".
It would be helpful if there was an additional filter for "License Type" so that we can filter the list down even further to view only Licenses or Amendments. Some of our licenses come with a TON of amendments, and it's not always ideal to see licenses across multiple pages when I may need to review things regarding our Master Licenses.
1 vote -
Add the "Assign selected" option to In Review Invoices and unassigned Purchase, Lending and Borrowing Requests
Since the introduction of the New unified PO Line Task list, we can bulk assign PO lines using the "Assign selected" option. This is very useful.
We would also like to be able to do this for unassigned invoices and requests in review (Purchase Requests, Lending Requests and Borrowing Requests). Currently, we can only assign invoices and requests one by one and this may sometimes be time consuming.
Specifically for our invoices, many of them are created by EDI, and this "Assign selection" option would be very helpful to quickly assign them to the appropriate invoice operator to finalize their…
45 votes -
Display 'suppressed bib' icon consistently in every Alma context.
I'm looking at a list of portfolios in Alma, many linking to suppressed bibs. None of those portfolios whose bibs are suppressed display the 'eye with a line through it'-icon (which should also maybe include alt text for screen readers?)
How about making suppressed-ness sticky throughout the UI, with a baked-in rule to protect exceptions. (ARE there exceptions?)
2 votes -
Implement the Counter Registry API
Tasha from COUNTER asked (during ER&L 2024) if anyone had spoken with ExL about implementing the registry API. In the registry, there's SUSHI details, contact details, and notifications. Harvesting from COUNTER registry would reduce complications and would alert librarians to any problems.
Tamar, Tasha, Beda, and I discussed this in person at ER&L 2024. :)
77 votes -
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https://www.coindevelopmentcompany.com/1 vote -
Send an email to specific library staff member once an Invoice or Purchase Order is paid for
I would like a function that you could alert a library staff member once an invoice or purchase order is paid for. Sometimes, library staff need to know that an order has been paid for so they can turn on access or know how much is left to spend on a fund. It would be a neat functionality that a letter can be generated from Alma directly to a library staff member once the PO has been paid.
1 vote -
Allow institutions to configure their own Packaged PO approval rules
Could we please be provided with an option to disable or configure the auto approval rules of POs containing non 'Purchase/Purchase no Letter' POLs.
Institutions currently only have control over PO Line level approval rules in Alma and PO rules are limited as per the documentation - https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/020Acquisitions/020Purchasing/060Approving_and_Sending_POs
"A PO with PO Lines that are not one of the following Acquisition methods will not go to Waiting for Approval:
• Purchase
• Purchase No letter"Providing us with the option to configure these options ourselves or via support requests to include/exclude specific acquisition methods will give us more flexibility to…
12 votes -
Finished claiming job does not give the library the option to check which vendors received a claim letter
When a claiming job is finished running in Alma you can view “events” from the finished job. This gives a line for each claim processed in the job, and lists three different identifiers: JOBID, POLINEID and VENDORID. None of these identifiers are searchable for the library, and the library then have no option to control what letters were sent in that specific job. If the identifiers listed in the job events were changed to the PO line reference and the vendor code the library would have the option to find the relevant POL and vendor and…
28 votesDear All,
I’d like to update you that we plan to enhance the "PO Line - Claiming" job report on February 2025 release.
The job report will include a list of vendors to which letters were sent successfully, including the related PO lines. A similar display will be added for the errors as well.
Thank you,
Zohar Shemesh
Alma Product Team
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Ability to aggregate claims to one vendor should be made available for Legal deposit
For the acquisition method “Purchase” the letter “PO line claim letter” is used, for the acquisition method “Legal deposit” and “Legal deposit - without letter” the “Legal deposit claim letter” is used. For the “Purchase” acquisition method an additional claim letter is available “PO Line Aggregated Claim Letter”, which in the event of there being more than one claim to the same vendor aggregates these into one letter. The same is not available for legal deposit. This means that when we have one large vendor (ex: supplier delivering on behalf of many different publishers), which is common for legal deposit,…
18 votes -
monthly usage data green checkmark link to counter report
After you load usage data and look at the monthly usage data tab, the green check marks should link to the COUNTER report when you click on it.
4 votes -
Add a new privilege to the "Purchasing Operator" role which will prevent users with this role from being able to delete items
This Idea was submitted by ExLibris to check the community support for the following enhancemnet:
Currently, users with "Purchasing Operator" role can delete items, the existing logic behind this is, when a PO line is created (even before it is received), there is a need for the Purchasing Operator to be able to delete the item in case of an error on the order.This Idea suggest to add a new privilege to the Purchasing Operator role which will prevent this user from being able to delete items - the new privilege should be enabled by default to maintain existing…
0 votes -
Claiming at Item Level
Being able to claim at item-level so that we can mark an expected issue at CLAIMED/CLAIM so that magazines, journals, newspapers, and serial publication books would be easier to claim.
7 votes -
License field for Purchase Order Line value
We would like a total values field on the Summary tab of a License that gives us the total cost of all the PO Lines which that license covers. This would tell us quickly the expenditure value of each license in Alma and enable us to prioritise license workflows by expenditure value.
4 votes
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