Alma
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35 results found
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bluk edit vendor information
There is some information in vendor records which could be the same for all vendors, such as library, vendor type, whether to make vendors active or inactive, delivery claim information, etc. It would be great if there were a way to edit these details for multiple vendors at one time rather than going through each vendor to change their information.
1 vote -
make Implemented Authorization Method customizable by customer (Vendor > Interface > Access Information > )
The default options in the Implemented Authorization Method do not encompass the categories we need and are not directly customizable by customer. Currently we must open a ticket with Ex Libris to do this. We would like to be able to control what shows in the dropdown and what order options appear.
17 votes -
Prevent vendor deactivation if open purchase order lines exist
Even though there are current purchase order lines linked to a vendor, the vendor can be deactivated with a single click.
For our institution, this plays a role in automatic claiming, where a claim letter is generated and sent once the receiving date has been exceeded, although the vendor is set to inactive.
It would be very useful to reject the deactivation of the vendor if there are open purchase order lines attached. An error message should be displayed indicating that there are open purchase orders linked to the vendor.
We would prefer this message not to be overridable, but…
70 votes -
bhanlon3@jhu.edu
Please add this Vendor to the Community Zone.
Peer Community In (PCI)
https://peercommunityin.org/Vendor contact email is contact [ a.t ] peercommunityin [ d.o.t ] org
PCI is a non-profit organization of researchers offering peer review, recommendation and publication of scientific articles in open access for free.
Please create a Database Collection titled "Peer Community In"
Please add the following OA journal to the collection:
Peer Community Journal ISSN: 2804-3871
The journal is currently in the ALMA collection: DOAJ Directory of Open Access Journals1 vote -
Vendor/Interface edit - add options to "Save" and "Save and Close" option
When editing the Interface record under Vendor, provide the options to "Save" or "Save and Close" the Interface Record.
1 vote -
Add Detail for Payment Method=Accounting Department in Vendor Record/Account
Payment Method=Accounting Department is used to route invoices through our campus check feed/ERP export. However, at the campus financial system level, there are multiple options for how the vendor gets paid, including PaymentPlus, ACH (via Paymode-X), as well as paper check. It would be good to 1) record this information as a detail of Payment Method=Accounting Department, 2) be able to modify specifics via a table as needed for institution variations, as well as 3) have the fields available via Analytics. Ex. Campus has made a change in issuing checks, and we would like to communicate this change to our…
13 votes -
Add/modify fields from Vendor Record for Analytics (including Account, Contact Information/Preferred Address)
Add/modify fields from Vendor Record for Analytics (including Account, Contact Information/Preferred Address)
1) Add Vendor Type: Example: I want to analyze the vendor file based on vendors that are only Access Providers/Licensors and not Material Suppliers, or just Material Suppliers.
2) Add Vendor Accounts as output, including options to output Payment Methods. Example: we recently had a campus financial system migration, and I want to isolate those vendors who pass through the ERP export vs. Credit Card vendors. Similar to Bank Transfers - if my campus has a change in policy that needs communication, I want to be able to…
26 votes -
Add email address to Contact People table in Vendor Details>Contact People
We are configuring Vendors as new Alma customers, and we wish it was easier to immediately see the Vendor Contact People email addresses (and easily copy and paste them or even hyperlink) without having to click into the record to track down the email address.
Please see screenshot attached showing where this information would be helpful.
If there is a way to make the email address visible that we have not discovered as Alma newbies, I'd also love to learn this!
Thank you,Abigail Wickes (she/her/hers)
Electronic Resources Management Librarian
Email: abigail.wickes@duke.edu16 votes -
Vendor Communication will not send without PO Line Attached
As an Alma Administrator at Kettering University, we would like the ability for the 'Acquistions>Vendors>Communications tab' area to send emails to vendors without a PO line attached. Currently, correspondence will not be sent if you try to email a vendor without an associated PO Line. This will help us keep vendor correspondences more streamlined and structured, eliminating the need to download personal emails to PDF format and upload them.
Not all communications we have with a vendor will be order-based. Does anyone know of any fixes or backend settings allowing those to be sent? We were informed at the Support…
1 vote -
Vendor type - APC
We currently have 4 Vendor types in Alma (Material supplier, access provider, Licensor and Governmental) it would be useful to have a new type of APC vendor - we often pay different companies, who we don't use for other purchases, and the existing types don't match. It would also be useful where we have transformative deals so we can highlight that the vendor is also identified as an APC provider (whether we pay or not for them)
1 vote -
License Terms
Allow for users room to add institution specific license terms details as the ones provided are not always a good fit for the individual institutions needs.
5 votes -
SUSHI Havesting for Cabell's International
Cabell's International just updated SUSHI Harvesting for COUNTER 5.0 and 5.1. Please add as an authorized vendor for sushi harvesting in alma
1 vote -
Pin your favourite vendors
We would like the ability to 'pin' favourite vendors to the top of the Search Vendors list.
Staff are going into a couple of vendor records to occasionally run manual EDI import jobs. Rather than search for the vendor (which brings up the 'Search Vendors' screen) and then click on the vendor, staff want to be able to enter the Search Vendors list by clicking on a bookmarked link (which is currently possible), and then see their favourite vendors at the top of the list (which is currently not possible).
1 vote -
Interface field "Admin Documentation" - Extend default display size
The Interface field "Admin Documentation" contains often a lot of text which covers several rows.
In order to read the content of the field more quickly without scrolling, It would be helpful if the default display size of the field could be extended - ideally to four rows instead of two.
7 votes -
Add more scheduling options for EDI jobs
Currently, there are only 6 options for EDI Job Scheduling and no options to run jobs on specific days. It would be helpful if the EDI Job Scheduling options matched the options that are available for other jobs (for example: Import Profiles have many more options including specific days and times.)
3 votes -
See also fields for vendor names
Many of our vendors change names from time to time so it would be great to have a searchable "see also" or "formerly known as" field in the vendor record for a vendor's previous names.
2 votes -
Add flags to tabs in vendor interface record area
We noticed the little corner/flag is not changing on the vendor interface details tabs when we add administrative information/access information/statistics information. We thought it would show like the notes tab with a dark corner when we enter information so we know that we have stuff in these tabs. We thought it was a glitch, so we reported to Ex Libris. They said it is by design:
The answer is that it is by design. The little corner flag is an indicator that there is system or user generated content like populated tables or lists. It doesn't indicate that form data…3 votes -
SUSHI harvesting for JSTOR
I noticed that our SUSHI harvesting for JSTOR hadn't worked successfully since May 2023. The requests for reports were coming back with this message:
{"Code": 1011, "Severity": "Warning", "Message": "Report Queued for Processing", "Help_URL": "https://support.jstor.org/hc/en-us/articles/360015483214-SUSHI-reports-COUNTER-5-overview", "Data": "Successful request. You must re-request this report to receive data. Please allow 1 hour for processing before retrying."}
So I reviewed the information here:
https://support.jstor.org/hc/en-us/articles/360015483214-SUSHI-reports-COUNTER-5-overviewThis page makes it clear that this is expected behaviour.
I ran a custom harvest for June-Sept 2023 and it failed (as expected).
I ran a second custom harvest an hour later and it succeeded.I'm not…
8 votes -
Allow the existing configuration of the user form to apply also on the "Vendors > Contact People tab > Add Contact" page
This idea was opened by Ex Libris to see how the community supports it.
There is an existing configuration for the user form which was added in August 2022: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2022/Alma_2022_Release_Notes#Configure_the_User_Form
Please have this configuration apply also when creating a new vendor "Contact" (Vendors > Contact People tab > Add Contact).
For example, if an institution selected that some fields should not appear in the user creation form, these field should also not appear in the vendor contact creation form.
0 votes -
Select multiple POL in communications with vendor
When using the communications functionality in the vendor account, it is only possible to select one POL from the list. It would be very convenient to be able to choose more than one POL.
3 votes
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