Alma

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  1. Add History to Vendor Records

    Currently, there is no tab or area in the Vendor List in Alma to note Vendor Record history, as there is for items, orders and other areas. This would greatly help us investigate any problems, issues, or track changes, especially if we have multiple people with the Vendor Manager Role activated in order to manage the various EDI, contact information, and usage data tabs.

    74 votes
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  2. Vendors : simplify Contact information and People contact tabs

    Hello,

    Handle vendors in ALMA is pretty twisted and not user friendly !

    We can understand the distinction between Vendor details (network level) and Vendor account details (institution level).

    But why distinguish Contact information and People contact in two separate tabs ?
    This makes us input twice same informations.

    Our request : to get one tab for all Contacts ; each contact would be distinguished by a specific frame with name, first name, job description, email, postal mail and phone nember. All display in one single screen.

    If you share this request, VOTE.

    51 votes
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  3. merge vendor records

    Most libraries have multiple records for the same vendor. This is often the result of migrated records from a previous system, but can also occur because of changes in library workflows or even the acquisition of one company by another.

    Currently, the only option is to choose one vendor record going forward and stop using the other vendor records. However, this creates extra work for libraries, such as changing the vendor on purchase order lines and including multiple vendors when running reports on historical expenditures. The ability to merge vendor records would solve these difficulties.

    43 votes
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  4. Vendor Interface > Contact Information > Email addresses

    The default display for Vendor Interface > Contact Information > Email addresses, does not include an option to display the "description" field on the main page. The fields available for display are: Preferred, email address, created by, creation date, and type.

    Since most correspondence with vendors and sales representatives happen by email now, it would be useful to be able to see the description on the main page without having to click on .... and Edit for each email listed to see who is the correct contact.
    Some email addresses do not contain the person's full name, and if you…

    32 votes
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  5. Hotlink URIs in Vendor Interface Details

    In the Vendor Interface Details screen there are several fields in both the Administration Information and Access Information tabs for URIs. However, URIs entered into these fields are static. It would be useful if they were hyperlinked to go directly to the admin site, for example, for manually downloading counter stats, or doing other admin account maintenance.

    27 votes
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  6. Add filter to Vendor Invoices tab

    I would like to be able to limit the invoices I see on the Invoice tab in the vendor records to a specific time frame or add a filter to have the ability to select the fiscal year of the invoices in the list.
    This will allow me to only see truly historic invoices when and if I need to.

    23 votes
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  7. Have searchable Notes fields in vendor records

    It would be great if the data in the Notes tab of vendors records could be searchable - possibly as an Advanced Vendor search, or as part of a keyword search, or even within Analytics. Some data from Voyager's 'alternative vendor name' field has been migrated into the notes and it would be useful to be able to search on this.

    17 votes
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  8. Vendor Interface details screen-Administrative Information tab - Incident log section: More characters required

    Description: Currently, the Incident Log section on the Administrative Information tab of the Vendor Interface Details screen only accepts a certain amount of characters.
    We have found that you can copy and paste a great deal of information into the field. However, when you select the Save button, the number of characters entered into the field is reduced to approximately 1900. There is no notification that characters have been cut.
    Can the number of characters entered into the Incident Log field be increased?
    We would like to have the ability to paste large log files in that field and be…

    16 votes
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  9. Add a support category for vendor contact information.

    Add a technical support option category for contact information (email addresses and phone numbers) in vendor records. Often vendors have different contact information for orders/claims/returns versus support, and right now there is no way in Alma to label a phone number or email address as a technical support line. This leads to confusion on the part of the library's own support staff, and we often end up Googling any contact information listed in Alma. This is a straightforward and necessary enhancement.

    11 votes
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  10. sending predefined claim letter manually

    There should be a possibility to send the predefined claim letter manually.

    If automatic claim notification is enabled (autoclaimco = Y) then the predefined letter (or EDI-notification) is prepared and sent automatically by the corresponding alma job. It should be possible to send the same letter by

    1. pressing a button in the order and
    2. by selecting items from the claims list and press a corresponding button

    The claims sent should appear in the correspondence tab with the vendor.

    9 votes
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  11. Deactivate Vendor Records from List

    Make it possible to deactivate vendor records from the vendor list by clicking on the "active" checkbox, rather than having to edit each record individually.

    9 votes
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  12. Make "additional code" for vendors searchable

    Using the additional code field to track changes in the Vendor Code field make sense, but has limited use if we can not search it in any meaningful way.

    6 votes
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  13. Vendor Interface Detail

    We hope following information from "Vendor Interface Details" can be exported from Analytics:

    Administrative Information
    Access Information
    Statistics Information
    Inventory
    Notes

    4 votes
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  14. Enable the ability to associate vendors

    Similar to associating POLs, it could be useful if it were possible to associate/link vendors to each other. It would enable organizing individual vendors (mostly access providers) under broader vendors (billing agents, IP Registry, etc) and consortia.

    4 votes
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  15. Contact Information in the vendors profile

    Hello,

    It would be very useful if in the Vendor contact information, the "Email Address" would appear as the first address.
    Also it should be marked as a "must to fill" field with red asterisk (The problem now is that when one forgets to add email address, the orders cannot be send to the vendor).
    Also, currently, if you add an email address instead of the surface address, the system does not provide any alerts and the order is not being sent.

    Thanks.

    2 votes
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  16. We would like an option to search vendors by address/country.

    We would like an option to search vendors by address/country since many of our vendors are from other countries.
    Currently, we have no way of finding all the vendors from a certain country, if it is not part of their name.

    2 votes
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  17. Replicate Voyager Alternate Vendor Search Names

    The ExLibris Voyager product allows for alternate vendor search names.

    These are extremely useful for several instances:
    1) DBA - Bob Smith dba Susan Jones Book Services
    Would like to search for both "Bob Smith" and "Susan Jones" in Vendors
    2) Company name changes - Yankee Book Peddler -> YBP -> GOBI Solutions...
    Especially helpful with a swath of generational employees who may refer to a vendor using a name that is 5, 10 or 20 years old
    3) Abbreviations - Lib. of Congress vs. Library of Congress. Or... ARL vs. Association of Research Libraries. Or... ALA vs. American Library…

    1 vote
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  18. Add option for filename filter to vendor EDI information

    One of our vendors places their EDI information in the same pickup directory that they place their EOD MARC records.

    The EOD import process allows a filter to download only MARC files. A similar filter in the EDI download process would prevent errors from being triggered because the EDI process is trying to read MARC files as EDI files.

    1 vote
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  19. Use Checkboxes or Upload to select SUSHI reports to harvest

    Currently, to add SUSHI reports to harvest you have to select the report type one by one from a drop down. It would be far more efficient to use checkboxes to pick which reports to gather. Also, there is an option to Download the selected reports list, but no option to use an upload to specify the reports. An upload would be nice because most of the Journal platforms offer the same report types, so a single template file could be uploaded for most vendors.

    1 vote
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  20. Ability to remove/hide the "Liable for VAT" checkbox from all vendor records

    Institutions that do not use VAT should be able to configure their vendor records so that the "Liable for VAT" checkbox does not appear.

    1 vote
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