Alma

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  1. Converting Borrowing requests into patron physical item requests

    We need a better way to convert a borrowing request into a patron physical item request, and then delete the borrowing request.
    We often receive borrowing requests from patrons on books which are available in our library, other editions etc. . In those cases we may create a patron physical item request on the local title by clicking "view local", then conduct a search, then place a new request on the local material (note: we here have to type in patron and other data which were already included in the borrowing request), and then go back and delete the original…

    223 votes
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    • Show partner in lending request list

      It would be a nice extension to add a field that shows active partner as in the borrowing request list
      This would result in a lot less clicking on the edit button.

      164 votes
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      • Persistent search box to display recent searches for all search types eg. PO line

        Currently the persistent search box only allows re-running a recent repository search in the recent history drop down. It doesn't remember recent searches for other types eg. Order line, Users, Vendors etc. It would be very useful to remember these searches as many people work in different areas that don't use repository searches that often, but perform other searches.

        162 votes
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          4 comments  ·  Other  ·  Admin →
        • More possibilities for the Alma Color Theme

          In the new UI, libraries can manage branding in Alma by selecting one of 6 basic colors (blue, purple, red, green, brown, orange). This configuration can only be made by a General administrator and is valid for all Alma users. We would like:
          - a larger variety of colors (proposing the 216 web-safe colors would be fine);
          - the possibility for any user to define their own Color Theme: color experience may be very different from one individual to another and giving everyone the possibility the use a convenient color would be appreciated.

          234 votes
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            11 comments  ·  Other  ·  Admin →
          • Z39.5 MARC field filtering

            Alma's current settings on integration profile do not have the functionality to prevent exposure of specific MARC field. It will create problem if some of the MARC content are licensed and are not supposed to be shared easily.

            85 votes
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            • Blocking borrowing requests on books published within the last year

              With an active automatic rota for books, borrowing requests sent from Primo to Alma are automatically sent to partner. This applies for books published within the last year as well. Before we activated the autoROTA, we would usually change most of these borrowing requests into purchase requests and place the patron on a waiting list.
              New books requested by a patron are often items we want to purchase ourselves, and not spend money on borrowing from our partners in addition. With the autoRota there is no way for us to block these borrowing requests from being sent.

              We would like…

              92 votes
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              • Local work order types

                Our workflows are organized with local work order types. Now we need the full functionality: searching, updating, control the publishing process and statistical analysis via Analytics analogous Alma process types.

                92 votes
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                  0 comments  ·  Other  ·  Admin →
                • Change color of NZ icon to distinguish from the CZ icon

                  The new Alma UI has made the NZ icon and CZ icon the same color and very difficult to distinguish from each other. The previous interface had different colors for these icons, which made it very easy to distinguish them. Please change the color of the NZ icon so that at a glance we can easily distinguish it from CZ records.

                  42 votes
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                  • Delete multiple MARC fields after they are highlighted / selected in Metadata Editor

                    At the moment, you can select multiple MARC fields when you hold down CTRL, as can be seen by the fields highlighted in BLUE in the attached screenshot.

                    However, when one attempts to remove them (CTRL+F6), only the first field is deleted.

                    This is a request to delete all highlighted fields

                    78 votes
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                    • Add "Search within results" box on a set

                      Hello,

                      It would be very useful if we had a search box of "Search within results", on a set we created with indication rules.

                      Thanks.

                      72 votes
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                      • Stop the practice of showing funds for 'in review' invoices as expenditure.

                        Current Alma practice is that EDI invoices automatically load into Alma and expend from a fund whilst still 'in review' and before the 'approval' stage.

                        Below are some examples where the practice of expending a fund whilst the invoice is still 'in review' is causing us issues:

                        1. We have full end-to-end invoice integration from our suppliers, via Alma and into Agresso. We don't send through manual invoices for payment. Our invoice data is automatically transferred through to Agresso every evening once an invoice has been approved. Only those invoices that have moved out of review are included in the…

                        51 votes
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                        • Upload electronic holdings job: Add vendor's name information

                          The name of the vendor is missing in the "Upload electronic holdings job" report.
                          We can only see the name of the integration type.
                          To identify the vendor, we have thus to remember the name of the vendors concerned by this integration profile (at this time, Elsevier or Ovid) and the date of the processing job.
                          As new integration profiles are planned for other vendors (Proquest, Springer,...), this will be no more manageable.
                          Thus, we would like to see the vendor name in all useful places (reports, "Monitor job" page, "Scheduled job status")

                          41 votes
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                          • Delay time between receiving an item and sending email notice to patron

                            We would like to be able to configure the amount of time between receiving an item and sending an email notice for pickup to a patron. We receive items in batch and then file them onto the hold shelves in batch. Some time is need between these batch processes.

                            Current workarounds include: including text in emails that students might not read or scanning the items through two separate workflows.

                            Being able to configure the trigger for the email notice would be much better.

                            435 votes
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                            • Records in 'Find and Manage Users' should appear while editing borrowing requests

                              When editing Request Attribute in Resource Sharing Borrowing Requests, there is a 'select from a list' button next to the Requester field. Upon clicking the button, however, 'No records were found' message comes up. Therefore, in order to find and manage users matching the value, it is necessary to run another search within the 'Find and Manage Users' window. We believe that it will be a lot more time-efficient for ILL staffs if the user records appear right away upon clicking the 'select from a list.'

                              36 votes
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                              • At fiscal rollover, populate 'list price' field in continuous POLs with the total expenditure on that POL from the previous fiscal year

                                See case #00483470.

                                The figure in 'list price' represents the amount we first paid or expected to pay for a resource. In most cases, this price is wildly inaccurate after a few years.

                                Manually updating these prices isn't feasible, as we've thousands of POLs and editing the prices while inputting invoices doubles the time spent on invoice processing.

                                I'm hoping we can do one/all of the following:

                                1. At fiscal rollover, the list price amount in the POL is replaced with the amount of the last fiscal year's expenditure.

                                2. We run a job that changes the contents of the…

                                43 votes
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                                • Grace Period only for open days

                                  Now the unit of measurement for grace period is "days". So even if the library closed on weekend, those days are included to "Grace Period". To give fair advantage of grace period, Alma should apply the grace period excluding library closed.
                                  For the detailed scenario as I expected, please refer to the attachment.

                                  Thanks.

                                  54 votes
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                                    0 comments  ·  Fulfillment  ·  Admin →
                                  • Add a Preferred Name field to the Alma user record

                                    Alma should have a field, in addition to the first name, for the preferred name.

                                    Our campus allows users to specify a preferred name, for various reasons. And this preferred name is what is used on physical ID cards.

                                    We are working on getting preferred name into Alma, but because there is not a field explicitly available for this data, we'll likely store it in the First name field.

                                    We'd prefer if Preferred name had it's own field, and think this would be a relatively easy change for Ex Libris to make.

                                    36 votes
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                                    • Improve publishing to PubMed to give a single coverage statement for all portfolios active for the same title

                                      The Publish to PubMed publishing profile outputs an xml file giving details of ejournal coverage per title. Where we have multiple active portfolios for a title, the output contains a set of "or" queries with the coverage for each portfolio, and these often overlap or duplicate each other. NLM will no longer accept files with these duplications and overlapping coverage statements and instead require a single coverage statement for each ISSN in the file.

                                      Please add to the publishing profile the option to merge the various coverage statements to give a single start and end date per title that reflects…

                                      60 votes
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                                      • Produce a Publishing Profile for BrowZine

                                        The idea is to create a specific publishing profile for sending data to BrowZine on a scheduled basis. The presently used data format (Google Scholar XML with Sources) could be better served as a CSV file for numerous reasons. Additionally, the Publishing Profile should be able to accommodate the scenario of a library's holdings being made up of a combination of NZ and IZ holdings.
                                        Please contact john@thirdiron.com for full technical guidelines for the best and most reliable data exporting configuration. Thank you!

                                        Note:
                                        Over time we have come to understand a number of limitations in the approach suggested here…

                                        99 votes
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                                        • Create combined IZ and NZ file for Google Scholar

                                          We would like to be able to publish our IZ electronic portfolios and NZ electronic portfolios available for us in one file to Google Scholar. Google Scholar publishing is very problematic for consortia with electronic inventory set up at both the IZ and NZ level. Right now, even though most of our electronic holdings info is set up in the NZ, only our IZ holdings file gets published to GS. In Salesforce, we've been told that (unlike in the SFX days) there is no way to combine the two files for all e-resources available at an institution. As a result,…

                                          13 votes
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