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26 results found

  1. Add an order action in the Purchase Request to “Approve and order from the CZ

    Add an order action in the Purchase Request to “Approve and order from the CZ.” Alma would add an alert to the citation and redirect the user to the Community Zone, to the desired portfolio.  The operator will only need to click on the  "Approve and order from the CZ". Currently the only Action is “Approve and Order” which creates a local portfolio not linked to an E-Collection. It’s cumbersome and time consuming to re-link the POL and portfolio to the correct Community Zone record.

    313 votes
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  2. Improve the e-book purchase request workflow

    The purchase request workflow needs to be improved for acqusition of electronic resources.
    Currently, you can either approve or reject a purchase request. An approval automatically creates a POL and a standalone portfolio based in the Purchase Request BIB record. Both outcomes are unfortunate when working with e-books. An e-book will usually be ordered on the vendor site (e.g., the ProQuest portal) rather than through an Alma POL. It should be possible to select whether a POL is created. More importantly, we'd like the option, upon approval, to select and activeate a title from among CZ collections instead of having…

    252 votes
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  3. Add a facultative note to patron when rejecting purchase request

    Our proposal is to add a free field text in the popup when rejecting a purchase request. This field would include a note to the user, detailing the reject reason.
    This could be used by the library in several ways :
    - give the link to the record in Primo for documents already available ;
    - give the link to an Open Access version of the document ;
    - give details about the book (out of print...).

    It would make communication more personal

    141 votes
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  4. Analytics Reports for Deleted Purchase Requests

    I would like to be able to run Analytics reports on deleted purchase requests. Currently, deleted purchase requests are not available in Analytics. Therefore, we don't want to delete any of our hundreds of purchase requests because we'd lose the ability to generate Analytics reports on them. Having hundreds of old purchase requests accumulate in Alma becomes unwieldy.

    136 votes
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  5. Add to the Purchase request's "Approve and Order" action an option to select a PO line template.

    This idea was submitted on behalf of Alma's Product management team as we would like to understand the need and use cases of the idea's description below - any comment is welcome.

    Currently it is possible to save PO line as a template and utilize this template any time a new order is created (using the designated "Load from template") option (see attached image 1).

    The suggested idea is to allow users the option to choose a relevant PO line template when approving a purchase request (see attached image 2), this will allow the PO line created from the purchase…

    86 votes
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  6. Purchase Requests options

    We would really like to be able to utilize Alma/Primo VE to its fullest potential, but one of the things lacking in the Purchase Request options is that there is no way to modify the fields or even add additional fields. We are needing at least two additional fields for us to be able to use the built-in functionality - a note field for special instructions (usually entered by faculty) and a level of priority (i.e., Rush or no rush - in the event this request is for a course reserve, it needs to be a priority, but there is…

    54 votes
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  7. Making purchase order letters more configurable to add imprint information (place of publication, publisher, and publication year) to the le

    Making purchase order letters more configurable to add imprint information (place of publication, publisher, and publication year) to the letter to vendor. As it is now only the ISBN (if it is available) and title are listed, sometimes the author. Many vendors reply asking for further information to identify what it is we are ordering.

    48 votes
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  8. Add Additional Fields to the Create Purchase Request Form

    We have access services library staff who create purchase requests for items to place on reserve as well as requests from students and faculty. It would be very helpful to Acquisitions staff to have a few additional fields/enhancements on the Create Purchase Request form:

    1. Add a Receiving Note to the form - we add reserve information to the receiving note so that the staff member receiving the item sees that the item is for reserves. Checking the notes tab is an extra step and the note could easily be missed.

    2. Requester field. The requester automatically becomes an interested user, but…

    33 votes
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  9. Ability to Modify Purchase Request Role

    Our Library would like to be able to allow the purchase request form be limited by role, so that only some subset of our staff may begin the purchase request process.

    26 votes
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  10. Purchase Request additional citations types

    We are trying to utilize the purchase request form in Primo to have users request streaming video through Alma. Streaming videos are very popular nowadays but unfortunately there is not an option for this material type and citation in the purchase request form. 

    Can you add more citation options? Besides books or journals there is not an option that matches the streaming video material type. It would be really helpful to have a streaming citation or video since this resource is very popular among our users. 

    The request processing has become very drudgery and entering this information over and over again isn't…

    26 votes
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  11. A purchase request with the status "Approved" can be rejected (NOT deleted) and that this information is updated in My Library

    Our proposal is that a purchase request with the status "Approved" can be rejected (NOT deleted) and that this information is updated in My Library (we want the user can see that their purchase request was rejected). The problem when you try to do this is that Alma warns that requests with status "Approved" can not be rejected.

    Ideally, when the POL associated with the purchase request is canceled, Alma should automatically reject this request and it would be displayed in Primo-My Library. (for example, the provider says the book is out of stock)

    23 votes
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  12. Displaying the "Requester Notes" from Purchase Requests in the list of Purchase Requests

    In the Purchase Request List you can't see the "Requester Note" for a Purchase Request. In many cases there are very helpful information for managing the Requests. So it would be great if you can see the information immediately.
    If the Note is very long, a mouse over with the text could be a solution.

    21 votes
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  13. “In Review” requests sorted by creation date

    In the Acquisitions> Purchase Request> Manage Purchase Request> “In Review” requests, these are displayed in reverse order of the creation date.

    It would be more useful if the default order was by creation date, that is, the oldest requests were shown in the top, so that they are managed in the first place. In this way, it would save time in their management.
    Another possibility would be that the librarian could select the type of ordering of the requests.

    19 votes
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  14. Add Workflow Note to Purchase Request Screen

    At the University of Cumbria, we have configured Leganto questions, and we are using it in combination with a Citation Processing Rule to create a purchase request in Alma.

    When we view the purchase requests in Alma, we see the "Requester note" as we have configured this to display. This works well but we'd also like to see the "Workflow note" as well on the purchase request screen as it contains information about the purchase (e.g. library, number of copies, etc.).

    The idea is for Ex Libris to allow us to enable the display the "Workflow note" on the purchase…

    18 votes
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  15. Add option "PO Line Type" in "Request attributes"

    We think the possibility to choose "Order Line Type" under "Request Attributes" would be helpful when editing a purchase request

    15 votes
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  16. "Purchase Request Status Letter": take the sender from library address

    The "Purchase Request Status Letter" takes the sender from the label "addressFrom" on the Letter configuration.

    We would like to suggest that the sender for this letter would be taken from the email address of the library that manages the request.

    This behaviour already exists for other acquisition letters, for exemple the "Interested In" letter.

    11 votes
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  17. new purchase request notification

    Please create a notification for when new Purchase Requests are submitted. Something instant and similar to the notification received when requests are submitted in Rialto would be nice.

    10 votes
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  18. Allow institution to determine which type of Bibliographic record will be created when creating a Purchase Request

    This idea was submitted by Ex Libris product management team in order to better understand the need as well as get feedback from the community.

    Current situation:

    • A purchase request can be created from Primo/Leganto/Alma
    • A purchase request must rely on a Bibliographic record, there are 2 options for the purchase request to match on a Bibliographic record:
    • Match to an existing Bib record (if exists)
    • Create a new Bib record (this is the use case described below)

    When creating a purchase request, the user has the option to decide whether it is a "One Time" purchase (Book) or "Continuous"…

    5 votes
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  19. Allow to add a fund to PO Lines for donated or free items

    We must add a fund to each order line for accounting reasons, even if the items are free of charge.

    We use a workaround similar to the workflow described in the following article.
    https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/How_to_associate_PO_Lines_for_donated_or_free_items_with_a_fund

    It would be very helpful to be able to add a budget even if the price is zero.

    4 votes
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  20. Add Course Information within Purchase Request to PO Line

    It would be very helpful if the details within the 'course information' section of a purchase request fed through to the POL and was visible within the 'Notes' tab of the POL. This would enable staff dealing with the orders to have all the required information in one place and would also make the audit trail more robust.

    1 vote
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