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Alma

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172 results found

  1. Improve 'Electronic Resource Activation Task List' Management

    The Electronic Resource Activation Task List does not adequately cover the multiple tasks and steps that operators need to complete during the resource's lifecycle. For example, for most electronic resources, there are usually multiple tasks in progress simultaneously (e.g., entering the EZProxy stanza on the server, ensuring admin access to the publisher's site). But because the Electronic Resource Activation Task List allows only one status to be assigned to a resource, there is no way to manage multiple simultaneous tasks nor easily determine what task has already been completed. This results in double handling and inefficient use of managing our…

    293 votes
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  2. Alma overlap analysis tool to include different identifiers in one comparison

    We would find it useful if the overlap analysis tool compare a list that includes different identifiers. i.e. ISSN, EISSN, ISBN, EISBN, TITLE in one comparison.
    Currently it only allows you to compare overlap within just one identifier. This is very important with collections from vendors that include different kinds of material.
    Being able to conduct this kind of overlap analysis is important for us in terms of making purchasing decisions and we feel that including this kind of feature in the overlap analysis tool would make this a more efficient process within Alma.

    215 votes
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  3. Electronic Material Types - Need for more options.

    Unlike the Physical Item Material Types, Electronic Material Types are limited because they are hardcoded. However, the list that is provided by Ex Libris does not give us enough granularity. For instance, at our institution, we have senior theses that are deposited into our institutional repository. However, when you create the portfolio and select the Electronic Material Type there is no option for either “Bachelor’s Thesis” or a generic “Thesis”. Instead, they only provide “Dissertation” or “Master Thesis” there is no option for a Bachelor’s of Senior project. Therefore, we are forced to select Book which is inaccurate.

    This would…

    130 votes
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  4. Alma Metadata Editor needs a "delete portfolio" option.

    When am in the MD Editor, looking at a record for an e-resource, I can "View Inventory" to display the portfolios. From that half of the screen, I can view or edit the portfolios. Within that view or edit, I can click on the "Linking" tab and "Test access". If I find that the link has expired and the portfolio needs to be deleted, I want to be able to delete it at this point. But I have to return to the bib. record, release it, exit the editor, click back as many times as it takes to return to…

    117 votes
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    Accepted  ·  Dana Moshkovits responded

    Thank you for the idea, a delete action will be added for each portfolio presented in the MDEditor-> View Inventory

  5. Implement auto holdings for IEEE

    Implement auto holdings (autoholding, auto load, autoload) for IEEE, as is already available for ProQuest, Elsevier, Ovid, and Springer.

    117 votes
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  6. e-activation task list - set 'done' in Bulk

    Need to be able to choose multiple e-activation tasks and set them to 'Done'

    114 votes
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  7. "Report To Ex Libris" for CDI issues

    Currently it is only possible to report Collection and Portfolios issues via the "Report to Ex Libris" functionality of Alma.
    Colleagues from our e-resources department (who also manage most of the CDI settings) would be glad to use this reporting tool also for CDI issues: wrong URLs, incorrect "Full Text Rights in CDI", etc.

    Please, provide a CRM Cateogry "CDI" in the form and include some CDI data (like now Collection ID, Portfolio ID).
    This would make it much easier for us to report CDI problems, and support team would also benefit from standardized requests.

    109 votes
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  8. Ability to assign electronic activation tasks in the POL

    Electronic resources are automatically added to the Electronic Resource Activation Task List page upon ordering. The current workflow requires someone with the permission of Repository Manager to manually review the activation task list in the unassigned tab (which might have hundreds of portfolios and databases at any given time) to decide whom to assign a task.

    I propose a different model or workflow: Allow Acquisitions staff to assign a task while creating the purchase order line.

    109 votes
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  9. Add "Delete or replace URL's SUFFIX" to Job "Change Electronic portfolio information"

    Sometimes it is necassary to change or delete the URL in portfolio information for a set of portfolios. It is possible to delete or replace URL's prefix in Electronic Portfolio information, but it is not yet possible to delete or repclace url's suffix .
    For us it would be very useful to have both opportunities.

    100 votes
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  10. Add ‘Bokbasen’ as a new provider in the Upload Electronic Holding functionality in Alma

    The collection Bokbasen Allvit (which contains Norwegian academic e-books) is now added to CZ. There is a need for a solution for the administration of this collection. The library administrator can at any time purchase a new time-limited e-book license or change the budget for pay-per-loan titles. This, in combination with time-limited licenses expiring at different times and days (365 days after the purchasing date) will cause the catalogue of available titles to change continuously. The catalogue will also be different per institution. In order to provide the end-user with accurate information about the availability for each institution, there is…

    99 votes
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  11. Display perpetual coverage dates where no other coverage provided

    We now have the ability to log current access dates and perpetual access dates on a portfolio. However there is no way to display the perpetual access dates in Alma or Primo unless looking at the coverage tab of the portfolio.

    It would be good if there was an option to use the perpetual coverage dates as our display dates either by having an additional option for the local, global, local and global section, or just displaying those dates if local only is selected and there is nothing in the local section.

    We have titles that we had current and…

    89 votes
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  12. Authenticated "Authentication note" field

    Make the content of the "authentication note" field (electronic collection editor and portfolio editor) only visible to our legitimate end-users by means of authentication: preferably via sso, another option would be via ip. That way we can register and manage all our username/password information for e-sources from within Alma. And get rid of the in-house solution (according to the Alma-L mailing list other institutions, like us, developed solutions involving a link to an authentication protected page).
    Currently the authentication note has the same functionality as the "public note" field. It is displayed to anyone searching in our Primo. There also…

    81 votes
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  13. E-Collections: Read-only access to Alma for other institutions

    We wish to provide read-only access to our Alma instance to other institutions in our consortium and vice versa so that we can compare setup more efficiently. The permissions need to be quite restrictive and prohibit access to financial, patron data, etc. but allow us to view E-Collection, Service and Portfolio level screens.

    When comparing set-up of our e-collections we are spending a lot of time discussing via email and sharing screen shots, which is not as efficient as being able to go in with a view privilege and compare in real-time.

    79 votes
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  14. make "test access" work when direct linking is enabled

    The "test access" button in Alma does not work when direct linking is enabled in Primo. When trying to test access for an electronic portfolio, Alma loads a blank page forcing staff to click "display in a new window" in order to proceed. We recommend that this behavior be changed so that test access works the same regardless of whether direct linking is enabled.

    76 votes
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  15. Include rolling dates in local date information field

    As an electronic resource librarian, I would like to see a better way to deal with rolling coverage dates. There does not seem to be a good way to deal with gaps in portfolio coverage when there's a moving target date involved. For example, if a title includes perpetual access from 2011-present, and issues 12 years or older are open access, unless you include a public note, what will display is:

    Available from 2011 volume: xx issue: xx
    Most recent 12 year(s) not available

    This is confusing to patrons and librarians alike. It would be useful to have the option…

    72 votes
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  16. Add indications to Electronic Service & Portfolios showing when portfolios use MARC metadata instead of parser parameters for linking

    There are some electronic services and portfolios in the Alma CZ that do not use parser parameters. Instead, they use ISSN or some other element drawn from the MARC metadata to construct their links. However, there is no indication in Alma when a service or portfolio behaves this way. To the Alma user, it looks as if the portfolios must be misconfigured, as they have no parser parameters and no apparent way to link at the title level. This makes troubleshooting linking problems very difficult, and it conceals the actual linking functionality from Alma customers.

    To be fully transparent with…

    70 votes
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  17. Upload Electronic Holdings (Autoload holding list) – the reports do not listed out the deleted titles

    We use the autoload feature to update electronic holdings for specific vendors such as ScienceDirect and Ovid.

    After autoload, we find that the job will list out the no. of portfolios “added”, “updated”, and “deleted” but without the deleted titles listed out at the job report. Whenever a portfolio is deleted, we need to check if the deleted titles are removed correctly? Do we have perpetual access right for the deleted titles and do we need to claim for the access right with the new publisher.

    We use the load portfolios tool in the Electronic service to add/update/delete portfolios for…

    69 votes
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  18. Under Electronic Service Editor to have the ability to remove portfolios in bulk.

    In the electronic service editor you have the ability to deleted all the selected portfolios. I would like the ability to simply remove the portfolios in bulk from the collection.

    69 votes
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    Dana Moshkovits responded

    Clarification was provided regarding the functionality requested – which is not to delete portfolios but rather detaching portfolios from the collection and setting them as standalone portfolios.
    Re-opening the idea.

  19. Allow portfolio loader to match on MMS ID when creating e-inventory

    The portfolio loader tool can only create inventory by matching on ISSN, ISBN and PID. It does not match on MMS ID. This is an issue when creating electronic portfolios for theses/dissertations or source material that do not have an ISSN/ISBN.

    68 votes
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  20. "view in discovery" - a link with flaws

    The "view in discovery" function produces only a rudimentary link structure, which is not identical to the link structure produced by a call by end users accessing a portfolio directly in PrimoVE.

    Thus, the "view in discovery" function, which is designed to verify the presentation of portfolios in PrimoVE that are administered in Alma, is currently of limited use because administrators cannot assume that the view produced by this function actually corresponds to the view encountered by end users.

    For adequate quality assurance, it would be necessary if administrators could freely customize the link structure of the "view in discovery"…

    68 votes
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