185 results found

1. Allow appending function to update portfolio Internal description field

   Currently, there is no append option in the Information Update - Change Electronic portfolio information job. Hence, contents of portfolio Internal Description would be overwritten and extra work needed to lookup existing notes in the Internal Description field. If there is the append option, it will be easier to add new notes to the Internal Description without affecting already existed contents.

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2. replace "Do not show as Full Text available in CDI even if active in Alma" with a pair of show local / show CDI checkboxes

   To avoid duplicates when we have both local portfolios and CDI records, we can rely on the "Do not show as Full Text available in CDI even if active in Alma".
   Enabling this feature will show in Primo local IZ portfolios, and is very good when local records are rich and CZ records are limited/poor.
   Sometimes however CDI records are richer and provide indexing at chapter level. In such a case we would like to hide IZ local portfolios and show CDI records instead.
   It would be therefore useful and clearer to replace the "Do not show as Full Text available in CDI even if active in Alma" with a pair of checkbox:

   show local IZ records YES/NO
   show CDI records YES/NO

   To avoid duplicates when we have both local portfolios and CDI records, we can rely on the "Do not show as Full Text available in CDI even if active in Alma".
   Enabling this feature will show in Primo local IZ portfolios, and is very good when local records are rich and CZ records are limited/poor.
   Sometimes however CDI records are richer and provide indexing at chapter level. In such a case we would like to hide IZ local portfolios and show CDI records instead.
   It would be therefore useful and clearer to replace the "Do not show as Full Text… more

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3. Separate new and deleted portfolios behaviors of "Activate new portfolios associated with service automatically"

   "Activate new portfolios associated with service automatically?" has just 2 options (Yes and No), and it doesn't just control what happens when new portfolios are added to the collection; it also controls what happens when portfolios are deleted from the collection. I think there are probably additional use cases besides these as well.

   If "Activate new portfolios associated with service automatically?" is set to "Yes":
   
   New portfolios added to CZ collection are automatically activated in IZ
   Portfolios deleted from CZ collection are totally deleted from IZ

   If "Activate new portfolios associated with service automatically?" is set to "No":
   New portfolios added to CZ collection are not automatically activated in IZ
   Portfolios deleted from CZ collection become local and inactive in IZ and get a special status on the CZ updates task list, giving us a chance to check and either re-activate or activate in a different collection (say, if the portfolio moved to a different provider).

   We find these 2 options aren't granular enough for an important use case: There are many cases where we subscribe to a package that consists of all the titles offered by the publisher. We have perpetual access to the content published during the years we subscribe, and when the publisher issues a new title, it automatically joins our package. After entering our perpetual access data into our portfolios in these collections, we'd like to make sure they're not deleted by any CZ processes (as they're perpetual, so we want them to stay in our IZs!). However, we still want to make sure that when the provider adds a new title to the CZ collection, it is automatically added to our IZ.

   So, we want the "Yes" behavior for new portfolios but the "No" behavior for deleted portfolios, but there's no way to do that in Alma at present. An improved setup would have separate settings for new portfolios and deleted portfolios that each library could control, as shown in the attached mockup.

   As you can see, I have mocked up a new field "Delete portfolios removed from service automatically?" with the options "No, make local and inactive," and "Yes, delete completely." With this improvement, "Activate new portfolios with service automatically?" would just control the behavior of new portfolios, and the new "Delete portfolios removed from service automatically?" field would control the behavior of deleted portfolios.

   I shared this suggestion with colleagues in the CZMG, and I received support for the perpetual access use case as well as a suggestion of another use case: if a library has attached CZ portfolios to local records, they may wish to be able to control the additions and deletions behaviors separately so they are able to more closely control the portfolios attached to the local records.

   "Activate new portfolios associated with service automatically?" has just 2 options (Yes and No), and it doesn't just control what happens when new portfolios are added to the collection; it also controls what happens when portfolios are deleted from the collection. I think there are probably additional use cases besides these as well.

   If "Activate new portfolios associated with service automatically?" is set to "Yes":
   
   New portfolios added to CZ collection are automatically activated in IZ
   Portfolios deleted from CZ collection are totally deleted from IZ

   If "Activate new portfolios associated with service automatically?" is set to "No":
   New portfolios… more

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4. Add CSIRO Publishing BioSelect Collection to Alma

   The newest eBook collaboration between CSIRO Publishing and BioOne is not yet available in Alma.
   Please consider adding it your collection.
   https://bioone.org/csiro-ebooks

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5. Add public note for link in record collections

   Give customers the ability to add a public note to link in record collections that displays to the user whenever links from the collection are displayed in Primo.

   Our use case for this is enhancement would be Unpaywall for CDI (Collection ID 61738162240004646). This is database collection with no portfolios that displays a link in record for open access content available from Unpaywall. The problem is the open access version of a publication can sometimes differ from the final published version. However, there is no way to communicate this to the user. Ideally, it would be great if Ex Libris could capture version information from Unpaywall and display this data along along with the access URL. At minimum, however, customers should have the option to add a public access note to the collection that displays with the link in record to let users know that the linked version may be different from the one described in the record.

   Give customers the ability to add a public note to link in record collections that displays to the user whenever links from the collection are displayed in Primo.

   Our use case for this is enhancement would be Unpaywall for CDI (Collection ID 61738162240004646). This is database collection with no portfolios that displays a link in record for open access content available from Unpaywall. The problem is the open access version of a publication can sometimes differ from the final published version. However, there is no way to communicate this to the user. Ideally, it would be great if Ex Libris… more

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6. Add collection for Disabilities in Society, 17th - 20th Century

   This is a collection from Gale/Cengage that doesn't yet exist in the CZ: https://www.gale.com/c/history-of-disabilities-disabilities-in-society-seventeenth-to-twentieth-century#:~:text=Disabilities%20in%20Society%2C%20Seventeenth%20to%20Twentieth%20Century%20demonstrates%20how%20society,education%2C%20and%20forms%20of%20remediation.

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7. Add Optica Open

   Please consider adding an e-collection for Optica Open
   https://opticaopen.org/Home/About

   Thank you

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8. Implement Automatic Upload of Electronic Holdings for Perlego eBooks

   Implement auto holdings (autoholding, automatic upload of e-holdings) for Perlego eBooks.

   This will allow for automatic update of the collection based on most recent institutional holdings file received from Perlego.

   As is already available for ProQuest, Springer, Elsevier, Wiley, and other publishers.

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9. Display Open Access Indicator based on Setting at the Portfolio Level

   Currently, the Open Access (OA) indicator displays in Community Zone records when the record contains a 506 field with the following formatting:

   506 0_ $f Unrestricted online access $2 star

   Records in the Directory of Open Access Journals (DOAJ) collection are automatically enriched with this data, but not records in any other collection. The rationale is that the OA indicator may appear on records that are not available as OA in all collections, leading to a confusing display. However, this can lead to cases where institutions do have OA access, but cannot display the OA indicator.

   To avoid both of these situations, this idea proposes that Ex Libris establish a way to allow for the display of the OA indicator based on a new setting at the portfolio level. This setting should be able to be set both individually and at the service level, to assist with collections that are entirely OA. In practice, collections that are fully OA would, by default, have the OA setting turned on, but customers should be able to manually override erroneous values.

   Preferably, this setting for displaying the OA icon would replace the current practice based on the bibliographic 506 field.

   Note that this proposal only focuses on records with associated portfolios. It does not address the display of the OA icon in CDI records.

   Currently, the Open Access (OA) indicator displays in Community Zone records when the record contains a 506 field with the following formatting:

   506 0_ $f Unrestricted online access $2 star

   Records in the Directory of Open Access Journals (DOAJ) collection are automatically enriched with this data, but not records in any other collection. The rationale is that the OA indicator may appear on records that are not available as OA in all collections, leading to a confusing display. However, this can lead to cases where institutions do have OA access, but cannot display the OA indicator.

   To avoid both of… more

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10. Add Electronic Service Information Update Job

    Electronic Portfolios and Electronic Collections each have an Information Update job in Alma. Electronic services need the same functionality because they are also affected in bulk by changes.

    Job Name: Change Electronic service information
    Job Description: Update Electronic service information for a set of Electronic services
    Job Content Type: Electronic Service
    Job Type: Information Update

    Use Case: ProQuest began requiring a value for the CLIENTID parameter in the Linking Parser Parameters section of all ProQuest electronic services. With over 50 ProQuest electronic collections activated, that meant that over 50 electronic services had to be manually edited one at a time to add the same CLIENTID value in the Linking Parser Parameters section of the Linking tab.

    Desired Workflow: Create a set of all affected electronic services. Run the Change Electronic service information job to edit the linking parser parameter in bulk by specifying both the parameter name (CLIENTID) and value (e.g., 12345). The job systematically updates the value of the CLIENTID parameter for each electronic service in the set.

    Electronic Portfolios and Electronic Collections each have an Information Update job in Alma. Electronic services need the same functionality because they are also affected in bulk by changes.

    Job Name: Change Electronic service information
    Job Description: Update Electronic service information for a set of Electronic services
    Job Content Type: Electronic Service
    Job Type: Information Update

    Use Case: ProQuest began requiring a value for the CLIENTID parameter in the Linking Parser Parameters section of all ProQuest electronic services. With over 50 ProQuest electronic collections activated, that meant that over 50 electronic services had to be manually edited one at a time… more

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11. mergent market atlas

    Mergent has a new product that is replacing Mergent Online, which will be sunsetting in 2025. The replacement product is Market Atlas.
    https://marketatlas.mergent.com. Are there plans to add this new collection?

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12. Implement Upload Electronic Holdings (Autoholdings) integration for Emerald

    Implement Upload Electronic Holdings (Autoholdings) integration for Emerald, as is already available for ProQuest, Elsevier, Ovid, Springer, Project MUSE, JSTOR.

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13. Disable the license terms from cascading down from POL to electronic collections and portfolios

    The current situation is that after attaching a license to a PO Line, this license will override the license(s) originally attached to the electronic collections and the portfolios. We have 5000+ Chinese ebooks that come with a wide range of number of concurrent users. While we can update them using the 'Run a Job' function, but once the POL that is connected with the electronic collection is updated, it will override the license terms we have for the individual ebooks. So we would like to see if there is an option to delink the POLs and electronic collections from the portfolios ONLY in terms of the license terms. Thank you!

    The current situation is that after attaching a license to a PO Line, this license will override the license(s) originally attached to the electronic collections and the portfolios. We have 5000+ Chinese ebooks that come with a wide range of number of concurrent users. While we can update them using the 'Run a Job' function, but once the POL that is connected with the electronic collection is updated, it will override the license terms we have for the individual ebooks. So we would like to see if there is an option to delink the POLs and electronic collections from the… more

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14. Disable Electronic Activation Tasklist

    It would be helpful to have the option to disable/enable the electronic activation tasklist. Whether or not the tasklist is incorporated into local workflows, the tasklist continues to grow with resources as they are ordered from the community zone. This leads to a very bloated tasklist with no clean way to clear items from the tasklist (i.e. resources that have already been ordered and received/activated remain on this list).

    In a case with ExL (06794492) it was confirmed that items from the tasklist cannot be cleared in batch and each resource needs to be manually deleted.

    By disabling the tasklist, the backlog of resources could be cleared and a workflow for future tasks could be developed. Currently, this work is confusing as the tasklist is always in flux.

    It would be helpful to have the option to disable/enable the electronic activation tasklist. Whether or not the tasklist is incorporated into local workflows, the tasklist continues to grow with resources as they are ordered from the community zone. This leads to a very bloated tasklist with no clean way to clear items from the tasklist (i.e. resources that have already been ordered and received/activated remain on this list).

    In a case with ExL (06794492) it was confirmed that items from the tasklist cannot be cleared in batch and each resource needs to be manually deleted.

    By disabling the tasklist,… more

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15. Create CZ collection for IEEE Xplore MIT Press eBooks 2024

    Create CZ collection for IEEE Xplore MIT Press eBooks 2024

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16. Add collections for East View's China Monographic Serials

    Series A, B, C & E of East View's China Monographic Serials are missing from the knowledge base. Please add them, thank you!

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17. Add Available From/To dates (in General Tab) to Extended Export/Portfolio loader

    The Available From/To fields in the portfolios general tab are currently not included in the portfolio extended export. Nor is it possible to populate the fields using the portfolio loader spreadsheet.
    This makes it impossible to identify if these fields are populated in a portfolio without using Analytics. These fields should be included in Extended Export to make it easier to find, and should be available for the Portfolio Loader to make it easier to populate.

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18. Autoload collections – Better identification

    Autoload collections are not always clearly identified in Alma. The default name of the collection does not always mention this information and there is no specific tag which can be searched or displayed in the CZ releases reports. This can be the source of useless changes by EIO or creation of cases.
    We do not want to add terms like ‘AutoHoldings’ or ‘Autoload’ in the public name of the collection as this is not an useful information for end-users on Primo.

    It would thus be very useful to tag these collections with the mention ”Autoload” in the Alma collection search results, in the CZ releases reports and to allow the search on collections concerned by this functionality.

    Autoload collections are not always clearly identified in Alma. The default name of the collection does not always mention this information and there is no specific tag which can be searched or displayed in the CZ releases reports. This can be the source of useless changes by EIO or creation of cases.
    We do not want to add terms like ‘AutoHoldings’ or ‘Autoload’ in the public name of the collection as this is not an useful information for end-users on Primo.

    It would thus be very useful to tag these collections with the mention ”Autoload” in the Alma collection search… more

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19. Ability to Set "Current Year" Embargoes

    In Alma, coverage settings for embargoes assume a "moving wall" style of embargo where new content is available every month. However, some periodicals operate on the basis of a "current year" style of embargo where coverage is fixed throughout the year, and only rolls over in January.

    Currently, our only solutions to manage a "current year" embargo are to either set a shorter embargo, meaning unlicensed content would be discoverable in Primo or to set a longer embargo, meaning not all licensed content would be discoverable in Primo.

    We'd like to see functionality that would allow us to set fixed dates for an embargo (e.g. Jan 1, 2023 - Dec. 31, 2023) or otherwise set a "current year" style embargo.

    In Alma, coverage settings for embargoes assume a "moving wall" style of embargo where new content is available every month. However, some periodicals operate on the basis of a "current year" style of embargo where coverage is fixed throughout the year, and only rolls over in January.

    Currently, our only solutions to manage a "current year" embargo are to either set a shorter embargo, meaning unlicensed content would be discoverable in Primo or to set a longer embargo, meaning not all licensed content would be discoverable in Primo.

    We'd like to see functionality that would allow us to set fixed… more

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20. R2Digital PDA: Implement automatic upload of electronic holdings

    Implement automatic upload of electronic holdings for R2Digital PDA titles. Currently staff receive monthly reports that require manual adjustment to the collections for both new and archived titles.

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