Alma

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  1. In Advanced Search, allow filtering OUT specific locations. For example, allow use of the filer: Physical Location "IS NOT" X.

    Many searches do not allow for an "IS NOT" operator, and in some cases it is greatly missed. For example, when trying to assemble large sets of records where you want to exclude just a few locations, or filter out a single library. Please allow for an "IS NOT" operator when doing an advanced search and filtering by location or library. I'm sure there are other search filters also missing the "IS NOT" operator. Please feel free to add more suggestions via a comment! :)

    376 votes
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  2. Allow suppression of items from Discovery in Primo

    I would like a check-box in the item record that would allow staff to suppress individual items from discovery in Primo. This could be used for libraries that want to use only a single discoverable "dummy" item for placing requests on physical journals in Primo as well as libraries that prefer not to have items discoverable by patrons until they are done with processing and are available on the shelves. In an ideal world, if a holdings record only had suppressed items, the holding record would also not display. Moreover, if all items on all holdings attached to a bibliographic…

    240 votes
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  3. Improve Alma Job Reports for Failed Record

    It would be extremely helpful if more details were given when there are failed records or records with exceptions on the jobs we run in Alma. Many of the job reports only report the number of failed records. It would be great if the report would provide MMSID information so the we know what records failed.

    227 votes
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  4. Change physical items job -- adding notes

    The Change physical items job allows you to add Internal notes 1-3 or Statistical notes 1-3 by REPLACING any notes that already exist in that field, but not by adding the note IN ADDITION TO already existing text. This option needs to be added. Also, the current job allows you to skip records that already contain notes in your selected field but a "successful" run does not report out which records were SKIPPED as a result.

    173 votes
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  5. Raise the limit to total number of rejections ( currently 1000) for exporting records that are not imported (due to import profile setup)

    There is currently no limit to the number or records that can be imported into Alma (as far as I am aware).. there is however a limit of 1000 when needing to export the rejected data.. Workflows would be much better managed if this limit was raised to the total number of rejected records

    154 votes
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  6. New role for Manage Import Profiles

    Currently users must have a Cat Admin role or Gen Sys Admin role to be able to Manage Import Profiles (change/add profiles). This also gives them access to the Configuration area of Alma. There should be a role to permit users to Manage Import Profiles that does NOT also give them access to the Alma configuration area. Access to the Alma configuration menu should be separate from the ability to Manage Import Profiles.

    142 votes
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  7. Allow configuration of quick cataloguing form required fields

    We currently only use the quick cataloguing form at circulation desks to create quick records to loan items found on the shelves but not found on Alma. The items are loaned and then the work order routes them to the cataloguing team on return. All these items already have call numbers so we'd like the call number field to be a required field in the quick cataloguing form. Sometimes returned items are incorrectly returned to the shelves and if the quick catalogue record does not include the call number they are often impossible to track down.

    131 votes
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  8. Ability to find bib records with attached PO lines but no inventory

    Problem:
    It is not possible to easily find IZ bibliographic records that have associated PO lines but no inventory. The All Titles Advanced Search has an option to search for “Has inventory | equals | no”, but those results include bibliographic records that have related holdings records (bound withs), as well as bibliographic records that have holdings records but no item records. We want the ability to easily find bibliographic records that have only a PO line associated with them.

    Use Case:
    The ability to find bibs with only PO lines attached is necessary in order to keep the database…

    121 votes
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  9. Ability to suppress licenses from discovery

    Sometimes, licenses have confidentiality clauses, so we can't show them in Primo, but right now, it is an all or nothing prospect. it would be great if a checkbox on the record could suppress a confidential license from showing up in Discovery.

    103 votes
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  10. Title starts with search in Advanced Search

    Change "Title Starts With" search in Advanced Search

    There are situations when it's easier or more efficient to search by the beginning of the title. However, the “Title Starts With:” search in Advanced Search in Alma requires the user to know whether the title begins with an article (A, An, The) or not, and if so, which article it begins with. So users are expected to remember if a title begins with "A", "The", or no initial article in order to perform the search successfully. Why not just return both results, and let the user decide, instead of forcing them…

    101 votes
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  11. Add Previous and Next buttons to various screens

    After conducting a search and selecting a record to view, it would be nice to have Previous/Next buttons for navigation, rather than needing to always go "Back" and then select the next record in the list for viewing. This could also be useful in other areas, like the physical item editor, and perhaps in some Fulfillment functions.

    89 votes
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  12. Display the date a work order is created

    When a work order is created to put an item in process internally ("Technical Services (CAMS)" or "Show to supervisor" or "Preservation") it would be helpful to have Alma display the date this status change happened.

    It could be in the "item history", and/or the "In process" display, and /or in the "list of items." Currently, the receipt date is the last date displayed in these locations, which does not help with locating an in-process item.

    85 votes
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  13. Customize Alma search indexes

    We would like to customize the search indexes in Alma for all MARC21 fields (not just localized fields). For instance, in the Alma advanced search > all titles > "Title" > we would like to change to "245 (Title)" to make it easier to identify the MARC21 field we want to search.

    81 votes
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  14. VIAF Integration for Alma

    I have been looking at the Alma Road map for 2018/19 and note the exciting BIBFRAME and Linked Data initiatives.

    Fitting in nicely would be the facility to search VIAF from within Alma.
    This would make it easier to check what already exists in authority files internationally and identify a suitable entry if we have to add identifying information for disambiguation purposes.

    80 votes
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  15. Refine search and Search external resources function

    When using the "Search external resources" function under profiles including several external catalogs, we can only use refine search link on the first tab.

    It would be great if the refine search link was on all tabs rather than on the fisrt tab only.

    74 votes
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  16. Multiple Quick-Cataloging Templates

    Scenario:
    There are multiple workflows and purposes for which the Quick Cataloging interface is used. For example, in course reserves, staff frequently need to create records for different resource formats beyond book and article. Staff at the circulation desks need to create records any time an item brought to the desk is not found in Alma, and these resources can take any form - from sound recordings on CD to equipment like laptop chargers.

    Problem:
    Not all of these materials fit the current “book” and “article” templates provided for Quick Cataloging. To enable efficient use of the Quick Cataloging feature,…

    73 votes
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  17. Linking bib records based on 830 $x should be optional

    Alma currently links bib records based on the presence of the ISSN in the 830 $x. This causes a terribly confusing display in Primo and Alma and is prone to messing up requests. This should be an optional "feature" and not automatically enabled. We do have the option to turn off all related records, but if we use that, we lose all our boundwith relations.

    We should not have to delete a valid MARC subfield (830 $x) in order to prevent related holdings record displaying in Alma and Primo.

    68 votes
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  18. Expand "Create Physical Items Work Order" job to include work order Status

    The “Create Physical Item Work Orders” job should be expanded to allow users to add work order Status in addition to Type and Department to a set of records. Currently adding Status is a 2nd separate step. After running the job to apply Type and Department, you must then sign into the appropriate Currently At location, Manage In Process Items, and then apply the Work Order Status (limited to one screen of 20 records at a time). Very Inefficient!

    64 votes
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  19. Change color of NZ icon to distinguish from the CZ icon

    The new Alma UI has made the NZ icon and CZ icon the same color and very difficult to distinguish from each other. The previous interface had different colors for these icons, which made it very easy to distinguish them. Please change the color of the NZ icon so that at a glance we can easily distinguish it from CZ records.

    58 votes
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  20. Make Suppressing a location function the same as suppressing a holding in all publishing jobs

    Currently, the general publishing job exports inventory in locations which are ticked "Suppress from Discovery" in Physical Locations config, when "Excluded Suppressed Locations: is ticked in the Publishing Profile.

    Alma should handle this flag as it does for Publishing to Primo and Publishing to Libraries Australia and ignore suppressed locations, otherwise what's the point of setting this at the location level and then providing an option to Exclude suppressed records. It is extra work to set this value for each individual bib/holdings record.

    57 votes
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