Alma

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  1. New role for Manage Import Profiles

    Currently users must have a Cat Admin role or Gen Sys Admin role to be able to Manage Import Profiles (change/add profiles). This also gives them access to the Configuration area of Alma. There should be a role to permit users to Manage Import Profiles that does NOT also give them access to the Alma configuration area. Access to the Alma configuration menu should be separate from the ability to Manage Import Profiles.

    131 votes
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  2. Ability to find bib records with attached PO lines but no inventory

    Problem:
    It is not possible to easily find IZ bibliographic records that have associated PO lines but no inventory. The All Titles Advanced Search has an option to search for “Has inventory | equals | no”, but those results include bibliographic records that have related holdings records (bound withs), as well as bibliographic records that have holdings records but no item records. We want the ability to easily find bibliographic records that have only a PO line associated with them.

    Use Case:
    The ability to find bibs with only PO lines attached is necessary in order to keep the database…

    119 votes
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  3. Display the date a work order is created

    When a work order is created to put an item in process internally ("Technical Services (CAMS)" or "Show to supervisor" or "Preservation") it would be helpful to have Alma display the date this status change happened.

    It could be in the "item history", and/or the "In process" display, and /or in the "list of items." Currently, the receipt date is the last date displayed in these locations, which does not help with locating an in-process item.

    90 votes
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  4. Refine search and Search external resources function

    When using the "Search external resources" function under profiles including several external catalogs, we can only use refine search link on the first tab.

    It would be great if the refine search link was on all tabs rather than on the fisrt tab only.

    73 votes
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  5. Analyse and normalise special characters and diacritics in Alma records

    In order to enable correct and consistent automatic linking between Bib. headings and authority records, Alma's treatment of diacritics needs to be normalised, and made configurable according to the Authority file being used. In addition there are special characters in use (such as quotation marks), that have more than a single graphic representation that should be normalised in order to prevent discrepancies in Almas' match and link mechanisms.
    SFC#00533813, SFC#00375370 relate to the issue.

    43 votes
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  6. Mark suppressed record in Alma when suppressBibWithSuppressedHold is set to true and is deleted the last holding record.

    If parameter Configuration Alma - Resources - Other settings suppressBibWithSuppressedHold is set to true, when deleting the holding record, if this is the last one, the bibliographic record is not visible in the Discovery but the record is visible in Alma (does not have the eye strikethrough).

    It is not logical that you have to go manually to the MD Editor to show in Alma that this record will be hidden in Primo.

    If we must manually mark hiden bibliographic record in Alma (eye strikethrough), the suppressBibWithDeletedHold parameter has no use because the task is incomplete in Alma.

    What Alma…

    3 votes
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  7. Change log for import profiles

    Change log for import profiles

    Import profiles needs to have a change log to see who is making changes to import profiles. Other configurations have a change log that allows you to see who has edited the functions. I find it problematic when I view import profiles that have changed, but I cannot track by whom and when.

    6 votes
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  8. Add additional text in Metadata Editor - Holdings Form

    When editing a holdings-record in Metadata Editor when using the holdings form, we would like to see additional text added to the field information to inform the cataloger about which MARC-field they're editing.

    For example, when editing the field "Location" there is no information about which MARC-field this belongs to in the record. There should be an additional text next to the field name saying either (MARC-field X/Subfield X) or (XXX $X).

    11 votes
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  9. Search by any standard number in Search External Resources

    We would like to be able to search WorldCat by any standard number (UPC, ISMN, music publisher number, video publisher number, etc.) through the Search External Resources tool. This would be particularly helpful for locating audio-visual resources without having to search in the native interface.

    19 votes
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  10. Resources Request Monitoring - titles not updated

    We discovered than once an title gets added to the Resources Request Monitoring area, if the bibliographic record gets updated, the title in the Resources Request Monitoring area does NOT get updated. This was reported to Ex Libris - case #00603981 - and we were told the following: "A title--as it appears in 'Resource Request Monitoring' search results--will not receive an update if its 245 is changed. In other words, as soon as a request receives a 'Request ID', the display title associated with that request is fixed, even after making changes to the associated bib in the MD editor."…

    1 vote
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  11. Allow notes to be ordered.

    Sometimes a particular note is important enough you want it to always show at the top, but other notes need to added that push it farther and father down. It used to be if you did an edit on any note it put it back at the top, but that no longer works.
    This needs to work in both portfolios and in purchase orders.

    3 votes
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  12. Add a lock feature to prevent selected items from being withdrawn when running a job

    I envisage this as a simple checkbox within an item's record which prevents that item from being accidentally withdrawn. (A parallel exists in many photo editing software packages.)

    I also envisage this as being a property which could be engaged or disengaged on a set of items via a job.

    When running a withdrawal job, any such "locked" items which were not withdrawn should be listed individually in the job report so that the user can determine whether this was correct (in case an item has been accidentally locked by a user, for example).

    A use case is as follows:

    25 votes
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  13. Import authority records from Excel files

    Bibliographic records may be imported using CSV (comma-separated values) or Excel files. (See https://knowledge.exlibrisgroup.com/Alma/ProductDocumentation/010AlmaOnlineHelp(English)/040ResourceManagement/060RecordImport/ImportingRecordswithCSVorExcelFiles)

    The idea is to offer the same functionality for AUTHORITY records!

    4 votes
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  14. More search indexes in Advanced Search

    Please enable search indexes such as 'Is not empty', 'Not contains', 'Not contains phrase', 'Not equal' search logic to as many search indexes as possible, especially for DC fields of Digital titles.

    1 vote
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  15. Add Find and replace editing command to MD Editor

    Please add Find and replace editing command to MD Editor. This helps a lot when editing simple corrections, and saves the time to create normalization rules if the number of bib records to correct is just one or two.

    Thanks,
    Ian

    3 votes
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  16. F3 lookup for 3XX Authority Record Control Fields

    In the June 2019 release, a new feature was added to MD Editor to look up 3xx MARC fields in an authority record against certain other place names or subject names from the SAME authority vocabulary.

    I'd like to suggest Ex Libris to add a function to allow F3 lookup of 3xx MARC fields against certain place names, corporate names, personal names, and subject names from another authority vocab. This is because we want to borrow the standard of Library of Congress's established place names, corporate names, personal names, and subject names, when we create our own authority vocabulary.

    For…

    1 vote
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  17. Use of parentheses in advanced search

    Currently advanced search does not allow the use of parentheses. We'd like to suggest the capability of using parentheses in doing some complicated search logic. This can shorten the search query a lot. Currently, we have to repeat the search queries, and apply a combination of AND/OR search logic. The attachment explains the situation with a screen shot of current search logic.

    6 votes
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  18. Access detailed error reports for all jobs

    University of South Australia Library would be interested in accessing various error reports for the jobs that we run at the time when we run the jobs.
    We are aware we can check Import errors as per "Resolving Import Issues" but for other type of jobs we cannot check error reports.
    As an example, running a filtering job on a set provides us with a report including a brief information on the number of records that "failed" as in this message:
    "Of the 67201 records processed, 4 records failed. For more information view the report details (or contact Support using…

    86 votes
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  19. In Advanced Search, allow filtering OUT specific locations. For example, allow use of the filer: Physical Location "IS NOT" X.

    Many searches do not allow for an "IS NOT" operator, and in some cases it is greatly missed. For example, when trying to assemble large sets of records where you want to exclude just a few locations, or filter out a single library. Please allow for an "IS NOT" operator when doing an advanced search and filtering by location or library. I'm sure there are other search filters also missing the "IS NOT" operator. Please feel free to add more suggestions via a comment! :)

    281 votes
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  20. 1 vote
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