Alma

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  1. add security levels to norm rules

    Because all norm rules can be edited by all staff with cataloger roles, there is great room for erroneous changes for rules that are applied to batch jobs. For example, the norm rule that is applied to records being brought in from Z39.50 targets can be edited by any staff member. A single error in the rule can break the z39.50 import process for all staff until the source of the error is identified. Likewise, if we have a rule applied to import profiles and a staff member inadvertently changes it and we load 50,000 records, that could cause huge…

    129 votes
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    • Preferred term correction should flip headings that change tag number

      Alma authority control does not handle cases where the bib heading is linked to an authority via a cross-reference, but the preferred and non-preferred terms are in different fields, e.g. preferred term is in authority field 130 and cross-reference in authority is in 410.

      Alma should be able to handle this scenario. Currently when the bib heading matches the authority cross-reference, Alma won't correct these and instead puts them on this report: Preferred Term Correction - Bib Heading found no authorized term.

      Example bib heading that Alma won't correct:

      110/2_ $$a Allied and Associated Powers (1914-1920). $$t Treaties, etc. $$g…

      80 votes
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      • Preferred term correction - correct coding when flipping LCSH to LCGFT

        When a 655 field is coded for LCSH and matches a non-preferred term in LCGFT, Alma flips the heading to the preferred LCGFT term but does not update the coding (it should change the 2nd ind to 7 and add $2 lcgft).

        The problem is limited to cases where:

        A bib heading 655/_0 matches a non-preferred term in an LCGFT authority

        What happens is:

        The PTC job flips the heading to the LCGFT preferred form, but it does not change the 2nd-indicator from 0 to 7, and does not add $2lcgft

        What is not a problem:

        655/_0 headings that already…

        32 votes
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        • Lists of Name Authorities similar Subject Authorities

          Lists of Name Authorities similar Subject Authorities
          When cataloging a bibliographic record, Alma allows selecting different lists of Subject Authorities (LC, UC or UANDES, etc.). In the case of the Name Authorities, it currently only allows the use of a list of Name Authorities. We propose that the authorities of name are handled in the same way as the Matter Authorities.

          // Al momento de catalogar un registro bibliográfico, Alma
          permite seleccionar distintos listados de Autoridades de Materia (LC, UC o UANDES, etc.). En el caso de las Autoridades de Nombre, actualmente sólo permite usar un listado de Autoridades de…

          24 votes
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          • Browsing Dewey in MD Editor

            We noticed that in Metadata editor the browsing in the 676 - Dewey field isn't available: we would like add the feature to scroll the lists from other records, as happens for the 6xx fields (subjects) and 7xx (authors).

            82 votes
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            • Create a Separate Search Index for Specific OCLC Number

              Currently, the OCLC Number for a record is indexed in the search index "Other System Number." This is not ideal, since the Other System Number indexes other numbers related to vendor record, CONSER, related item, etc.
              We request that Ex Libris provide a separate search index for OCLC number based on the presence of the '(OCoLC)' prefix in the 035 $a and/or $z, or (without prefix) in the 019 $a if there is a number in the 035 with an (OCoLC) prefix. Currently these specific (OCoLC) numbers are mixed in with other numbers occurring in the 019, 035, 773, 774,…

              9 votes
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              • Bibliographic records editing history

                Here is an enhancement request concerning bibliographic records editing history.

                Currently, the "View Versions" can only tell the different version of a bib. record. However, this cannot tell logging history of updating/editing the bib. records, e.g. who add/remove a MARC fields/who suppressed/released the bib. record etc. This is no history tab to keep tracking the changes of a bib. record which is unlike other history tab functionality available in other Alma pages, e.g.

                • The PO Line Summary page when editing a PO line
                • The Physical Item Editor page when editing item records
                • The License Terms Details page…

                10 votes
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                • Add OCLC number to physical item export

                  Large scale weeding projects would be made much more efficient if Alma offered the ability to include OCLC numbers in the physical items set export details. Currently, we are in the position of using a work-around where we must create a title-level set based on the same items. There are bib-level elements present in the physical item export, so we assume this is possible. Ultimately, we would prefer the option to select which fields export for every export we perform, but the addition of OCLC number to physical item exports would be a great first step. 

                  8 votes
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                  • Allow renaming of normalization, indication, and merge rules

                    Please allow renaming of normalization, indication, and merge rules. Right now you can only duplicate the rule and change the name of the copied rule.

                    71 votes
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                    • read only view of bibliographic record information

                      There is a need to provide our faculty librarians with a role that allows for a read only view of the bibliographic record information.

                      1 vote
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                      • search filters and better results display in the "search external resources" function

                        When we are searching WorldCat for a record to match a newly-ordered title, we often find duplicate records. The current search results display makes it difficult and time-consuming to choose the best record.

                        The external resources search would be much improved if we could limit search results by the language of cataloging (040 |b) and format. This would save us having to wade through multiple vendor records that aren't even in our local language of cataloging, and multiple records for resources in a format other than the one we are looking for.

                        It would save us a lot of time…

                        28 votes
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                        • Include authority cross-references in Browse Bib Headings

                          The very useful Browse Bib Headings tool includes only information from bib records. It would be extremely useful if it also included authority cross-references for controlled headings, similar to how the Primo browse works. This way, if a user tries to use the Browse Bib Headings and enters the non-preferred term, the cross-reference will let them know that they need to search on the preferred term.

                          115 votes
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                          • Ctrl-z/Undo in the Metadata Editor

                            Currently, there is no Ctrl-z/Undo function in the Metadata Editor.
                            Please add this function.
                            Use case:
                            A record is in draft mode and the cataloger deletes a field accidentaly, there is no way of bringing it back.
                            Or a cataloger works on an exisiting record, makes a lot of changes and only wants to undo the last actions, but not go back to the previous version.

                            308 votes
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                            • It would be helpful if there were an option to "print MARC record" within the MD editor and from the Repository Search.

                              We sometimes have need of a hard copy of the MARC record for tracking certain workflows. One such example is for making notes about title changes and tracking them across several records. It would be nice if there was a "print full record" option, both in the MD editor and in the repository hit list. Right now, we need to either do print screens or do a screen capture and print from that. Thank you!

                              97 votes
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                              • Generate accession number by using keystroke combination

                                Generation an accession number in 852$$h can only be done by using the menu (tools -> MARC21 holdings -> generate accession number), we would prefer a keystroke combination. It would reduce the clicking enormously!

                                158 votes
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                                • Copy and paste multiple MARC fields into the metadata editor

                                  We would like to be able to copy multiple lines from MARC records and paste them into the metadata editor so that multiple MARC fields are pasted into the record in one action. This would help us enormously with our workflow of importing MARC authority records from LibrariesAustralia into Alma.

                                  For us, this is necessary because the LibrariesAustralia headings are not in the community zone and are unlikely to ever be included there and Alma does not allow for Z39.50 import of authority headings.

                                  We have this functionality of copying and pasting multiple fields in the LibrariesAustralia Cataloguing Client and…

                                  50 votes
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                                  • Role for adding normalizations processes

                                    Cataloging staff often need to create normalization or indication rules to edit groups of records. They can create these in the Medatdata Editor but they cannot use them on sets of records until they are added as a process/task in the resources metadata configuration area.

                                    The ability to add processes is limited to the highest role of cataloger administrator which also allows configuration permissions.

                                    Include the ability to add normalization and indication rule processes to the cataloger manager role to allow more flexibility to do global changes on Marc records.

                                    Catalog managers need to add their own rules without giving…

                                    6 votes
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                                    • Create a "natural language" editor to create Normalization rules

                                      The process for creating Normalization rules is unnecessarily complex and difficult, particularly for those of us who are not familiar with Drools logic. Our previous LSP had an intuitive interface which made creating rules to change details in MARC records much less time consuming. Ex Libris would do well to create such an interface.

                                      4 votes
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                                      • Increase size of MD Editor main panel

                                        The Metadata editing window (main panel) is really small compared to the rest of the screen. Dragging and dropping the panes does not have much effect. There is also the Full Screen functionality which only widens the editing screen. The problem is that it should extend the view of the fields in the length. We would like to see more fields of the record at one time. The panels at the top and bottom of the screen are very wide, so there is plenty of space to make more room for the actual editing.

                                        33 votes
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                                        • Ability to set individual item records to not publish

                                          Would like the ability to set individual item records to not be published.

                                          Historically, we did not create item records for individual serial issues, but created a fake item record to get usage which migrated over to Alma. These item records display to the user in Primo.

                                          Our options to fix this would be to give them all a process type, and set that process type to not publish but many of our staff find work orders confusing and we would not like to complicate it further. Alternatively, we could move each one to a suppressed holdings record, which would…

                                          3 votes
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