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32 results found

  1. Allow to add a fund to PO Lines for donated or free items

    We must add a fund to each order line for accounting reasons, even if the items are free of charge.

    We use a workaround similar to the workflow described in the following article.
    https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/How_to_associate_PO_Lines_for_donated_or_free_items_with_a_fund

    It would be very helpful to be able to add a budget even if the price is zero.

    4 votes
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  2. new purchase request notification

    Please create a notification for when new Purchase Requests are submitted. Something instant and similar to the notification received when requests are submitted in Rialto would be nice.

    10 votes
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  3. Excel - Allow personalization of the fields to be export

    Our proposal, is to allow include bibliographics fields to the excel archive.
    In order to manage the purchase requests, we need an excel archive that iclude fields like ISBN, edition, year, ...

    1 vote
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  4. Analytics: Add Purchase Request Requester user information at the time of request

    The Purchase Request Subject Area Purchase Request Requester user information is updated every day by ETL to the current user information.
    In many cases, this is useful. But it is not useful for reporting when it is important to know the information of a user at the time of an action.
    As one example: We would like to report on the number of patrons submitting purchase requests by user group such as undergrads vs postgrads vs staff. If a patron submits a purchase request as an undergrad and then becomes a postgraduate, the outcome of current analytics is that all…

    1 vote
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  5. "Purchase Request Status Letter": take the sender from library address

    The "Purchase Request Status Letter" takes the sender from the label "addressFrom" on the Letter configuration.

    We would like to suggest that the sender for this letter would be taken from the email address of the library that manages the request.

    This behaviour already exists for other acquisition letters, for exemple the "Interested In" letter.

    11 votes
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  6. From my assigned purchase requests, allow selection of multiple requests to be assigned to someone. Doing it line by line is cumbersome.

    From my Assigned Purchase Requests, allow assigning multiple requests at once to someone else. Going in line by line is cumbersome.

    1 vote
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  7. Make Approved Purchase Requests Editable

    It would be very helpful if it was possible to edit Purchase Requests which have been approved. Our purchase requests default to 'electronic' material type, but if the electronic version of the requested item is unavailable and we need to order print copies instead, and the staff dealing with the request forget to change the material type before clicking on 'Approve and order', this means an order is created with the wrong material type and there is no way to fix this retrospectively. It would save us a lot of rework if it was possible to change the material type…

    1 vote
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  8. Letter for purchase requests initially approved and finally canceled

    Sometimes it happens that a user's purchase request is initially approved by the acquisitions staff and sent to the vendor, but sometimes it ends up being canceled for some reason.

    Prior to this cancellation, when this request is sent to the provider, the POL generated in Alma remains in "sent" status. Prior to this cancellation, when this request is sent to the provider, the POL generated in Alma remains in "sent" status. Then it will be manually canceled.
    We request the creation of a letter in which the user is informed of this circumstance. Together with this, we request that…

    0 votes
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  9. Add Course Information within Purchase Request to PO Line

    It would be very helpful if the details within the 'course information' section of a purchase request fed through to the POL and was visible within the 'Notes' tab of the POL. This would enable staff dealing with the orders to have all the required information in one place and would also make the audit trail more robust.

    1 vote
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  10. Add Workflow Note to Purchase Request Screen

    At the University of Cumbria, we have configured Leganto questions, and we are using it in combination with a Citation Processing Rule to create a purchase request in Alma.

    When we view the purchase requests in Alma, we see the "Requester note" as we have configured this to display. This works well but we'd also like to see the "Workflow note" as well on the purchase request screen as it contains information about the purchase (e.g. library, number of copies, etc.).

    The idea is for Ex Libris to allow us to enable the display the "Workflow note" on the purchase…

    18 votes
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  11. purchase request

    Purchase request - assign to function added to drop down menu or in its own tab (after the currant tabs).

    It would be good to be able to filter purchase requests by assign to function.

    1 vote
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  12. If possible, it would be very useful to be able to use the ‘Release assignment’ function for a batch of requests in the same way in which we

    If possible, it would be very useful to be able to use the ‘Release assignment’ function for a batch of requests in the same way in which we can ‘Reject Selected’.

    For our workflow, it’s infinitely more likely that we would need to release more than one request at a time instead of rejecting more than one at a time.

    7 votes
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  13. Add additional status type of "Deferred" for Purchase Requests

    There are currently only 3 Statuses for Purchase Requests: "Approved", "In Review" and "Rejected". We would like to have an additional Status of Deferred for Purchase Requests that we cannot or do not want to order at the present time, but may want to order later. Right now if we do not want to order a request immediately they stay in the "In Review" status and it is impossible to tell which requests we have already evaluated so we end up doing extra work. We don't want to "Reject" these requests because we want to order them at a later…

    5 votes
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  14. Analytics Reports for Deleted Purchase Requests

    I would like to be able to run Analytics reports on deleted purchase requests. Currently, deleted purchase requests are not available in Analytics. Therefore, we don't want to delete any of our hundreds of purchase requests because we'd lose the ability to generate Analytics reports on them. Having hundreds of old purchase requests accumulate in Alma becomes unwieldy.

    135 votes
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  15. Add to the Purchase request's "Approve and Order" action an option to select a PO line template.

    This idea was submitted on behalf of Alma's Product management team as we would like to understand the need and use cases of the idea's description below - any comment is welcome.

    Currently it is possible to save PO line as a template and utilize this template any time a new order is created (using the designated "Load from template") option (see attached image 1).

    The suggested idea is to allow users the option to choose a relevant PO line template when approving a purchase request (see attached image 2), this will allow the PO line created from the purchase…

    62 votes
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  16. Make Requester Notes a Searchable Field on Manage Purchase Requests Screen

    In Alma Purchase Requests, Requester Notes often contain important information included in the request which isn’t encoded in available fields, and for which recall via search would prove useful. Please add the ability to search Requester Notes from the Manage Purchase Requests screen to make this information easier to recall, and to make it possible to recall multiple results with similar Requestor Notes information.

    12 votes
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  17. Change the parameters of the Purchase Request Form like the Resource Sharing Request Form

    Currently the parameters of the Purchase Request Form are very limited settings.
    (Configuration>Discovery>GetIt Configuration>Purchase Request)

    We would like to change the sequence of the fields and change the required fields.

    So, we request changes the parameters of the Purchase Request Form like the Resource Sharing Request Form ( Configuration>Discovery>GetIt Configuration>Resource Sharing Request ).

    5 votes
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  18. Purchase request : add a new field for the url

    In our University, we would need an additional field into the Purchase Request for the url : it would help to confirm the identification of the document.

    0 votes
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  19. Purchase Request additional citations types

    We are trying to utilize the purchase request form in Primo to have users request streaming video through Alma. Streaming videos are very popular nowadays but unfortunately there is not an option for this material type and citation in the purchase request form. 

    Can you add more citation options? Besides books or journals there is not an option that matches the streaming video material type. It would be really helpful to have a streaming citation or video since this resource is very popular among our users. 

    The request processing has become very drudgery and entering this information over and over again isn't…

    26 votes
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  20. Add option "PO Line Type" in "Request attributes"

    We think the possibility to choose "Order Line Type" under "Request Attributes" would be helpful when editing a purchase request

    15 votes
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