1987 results found

1. Better management of serial prediction when publication frequency changes

   Sometimes providers change a journal’s publication frequency throughout the year. So, the prediction’s pattern selected / elaborated at the beginning of the year doesn’t work anymore in Alma. One part of predictions (date of receipt) will be ok until the change but all other predicted items will be false. Now, we can revise the prediction during the year but we must erase the items already received. We can also leave the prediction defined at the beginning of the year and edit manually the false items from the time of the prediction change.

   It would save a lot of time if Alma could change the description (number, date, …) only for the items that are impacted by a new publication during the year. We would just have to fill the « Next prediction item’s information » with the new frequency.
   This enhancement would save a lot of time to catalogers.

   Sometimes providers change a journal’s publication frequency throughout the year. So, the prediction’s pattern selected / elaborated at the beginning of the year doesn’t work anymore in Alma. One part of predictions (date of receipt) will be ok until the change but all other predicted items will be false. Now, we can revise the prediction during the year but we must erase the items already received. We can also leave the prediction defined at the beginning of the year and edit manually the false items from the time of the prediction change.

   It would save a lot of time if… more

   414 votes

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   Under Review  ·  10 comments  ·  Resource Management - Physical  ·  Delete…  ·  Admin →
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2. Browse Shelf Listing for call numbers: Improve search for letters with umlauts

   Sorting of the whole call number index is generally correct - scrolling through the list, page after page, we see that the call numbers are sorted correctly. But if we search for a special call number (search field "signature"), we do not always get the right entry when it comes to umlauts.

   The umlauts should sort like that:
   ä = ae
   ö = oe
   ü = ue

   When searching, it looks like this is the sorting:
   ä = a
   ö = o
   ü = u

   Example: The results from Bo to Brym in the order when scrolling through the pages:
   Boci-4
   Boci-5
   Boci-6
   Boci-7
   Boci-8
   Boci-9
   Boci-10
   Boci-11
   Boci-13
   Böhm (5x)
   Böhm-1
   Böhm-2
   Böhm-3
   Böhm-4
   Böhm-5
   Böhm-6
   Böhm-7
   Böhm-8
   Böhm-9
   Böhm-10
   Böhm-27
   Bofi
   Bofi
   Bofi
   Bohl
   Bort
   Bort
   Brat-1
   Brat-5
   Brat-21
   Brat-25
   Brat-30
   Brat-31
   Brea
   Brea-1
   Brea-2
   ...
   Brea-38
   Brym
   Brym-1
   ...

   So, you can see the call number index sorts correct scrolling page after page.

   When searching for Böhm, the call number is sorted it the third place, but the terms before are not the right once - see in the attached screen.

   Sorting of the whole call number index is generally correct - scrolling through the list, page after page, we see that the call numbers are sorted correctly. But if we search for a special call number (search field "signature"), we do not always get the right entry when it comes to umlauts.

   The umlauts should sort like that:
   ä = ae
   ö = oe
   ü = ue

   When searching, it looks like this is the sorting:
   ä = a
   ö = o
   ü = u

   Example: The results from Bo to Brym in the order when scrolling through the pages:… more

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   412 votes

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   4 comments  ·  Resource Management - Physical  ·  Delete…  ·  Admin →
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3. Alma - automatic warning for users about to expire with dedicated alma xml letter

   It would be useful to activate an automatic warning for users about to expire with dedicated alma xml letter.
   The customer could simply set up the amount of days before expiration and if the letter should be sent to all users or to specific user groups. A scheduled job could be activated, so that the letter is sent every day at a specific time.

   341 votes

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   19 comments  ·  User Management  ·  Delete…  ·  Admin →
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4. Show Pickup location in the tables "Requests" and "Loans" in Patron Services

   It would be helpful ig the information “Pickup location” could be added as a column in the tables “Requests” and “Loans” in the “Patron services” in order to see the destination chosen by the Patron. Furthermore, the "Pickup location" should be displayed in Primo in the patron’s account - also in the "Loans" not only in the "Requests".

   324 votes

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   Under Review  ·  7 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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5. Reminder when opening hours are expiring

   When you add standard opening hourse into the Library / Institution calendar it defaults to setting the expiry for the hours 3 years ahead. This is good but it would be useful to get a reminder to move them on when it's getting close to the expiry date.

   306 votes

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   13 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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6. recall

   Update Lending and Borrowing Status when Recalls of Resource Sharing items are cancelled

   Currently, once an item is recalled in Resource Sharing, it stays in that status even after the recall is cancelled by the patron. If this could have the same functionality as regular Fulfillment (which can be configured to have the item's original return date applied if recall is dropped), that would be ideal.

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   1 comment  ·  Resource Sharing  ·  Delete…  ·  Admin →
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7. Allow staff to override if an item type is not requestable

   We would like some books (like a reference book) to be non-requestable for a student. However, we would like for staff to be able to put in a request on a student's behalf for a reference book, or perform an override when appropriate.

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   9 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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8. Indication that shows I edited an open record

   Icons in MD-Editor only show if a record has been saved or not. I would like to have an indication to see if the record has been edited by me after I opened it.

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   6 comments  ·  Metadata Management  ·  Delete…  ·  Admin →
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9. Prevent change of due-date when the item is under the recalled status.

   Or have an alert message of some kind when the due date is being changed.
   Because when the due date is changed, the recalled item reverts back to its initial status making it difficult to determine if there are requests placed on the item.

   230 votes

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   7 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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10. Allow batch deletion of user notes

    It's possible to add notes to user records in batch using the "Update/Notify Users" job on a set of users. It would be helpful if we could also batch delete notes on user records.

    There are occasions when we have subsets of users who receive special permissions to check out subsets of materials (e.g. students in a specific class who are the only people allowed to use specific equipment or reserve items, collections/materials where we require a signed agreement on file from the user to allow access). In these situations, we add notes to the user record to indicate whether a specific user may use a specific physical resource during a set period of time, such as an academic term. We would like to be able to delete these notes in batch, rather than having to manually edit individual user records-- of which there may be several hundred-- to remove the note that is no longer applicable.

    Ideally, the job would allow operators to delete only those user notes that contain text specified by the operator. (e.g. Delete user notes that contain the phrase "Fall 2016" or delete user notes that contain the word "approved")

    It's possible to add notes to user records in batch using the "Update/Notify Users" job on a set of users. It would be helpful if we could also batch delete notes on user records.

    There are occasions when we have subsets of users who receive special permissions to check out subsets of materials (e.g. students in a specific class who are the only people allowed to use specific equipment or reserve items, collections/materials where we require a signed agreement on file from the user to allow access). In these situations, we add notes to the user record to indicate whether… more

    224 votes

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    12 comments  ·  User Management  ·  Delete…  ·  Admin →
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11. Work Orders: package of required enhancements

    Work orders are useful but often cumbersome and don't work as required. A package of enhancements/fixes would make them much more useful and useable:

    • Adding notes when creating work orders in bulk. This would enable having fewer work order types as explanatory notes could be used instead.
    • Makes notes more (immediately) visible when scanning in (pop up message?). Again would enable fewer work order types as items could be easily catergorised according to explanatory note upon receipt at managing department.
    • Select recall/not recall at work order placement (like pick from shelf), not baked into type (and in selectable in bulk as well as individually).
    • Select/override priority level at work order placement (individual and in bulk)/make it easier to manually advance work orders in queue, AND:
    Different priority levels for different work order types.
    • Allow managing departments to manage multiple work order types (like circulation desks can) - increased versatility and flexibility.
    • Where circulation desks (and hopefully managing departments) manage multiple work order types, make it possible to view all in-process items and have work order type immediately visible.
    • Alert on scanning into work order managing department if higher priority work order/request exists.
    • Enable cancelling specific work orders/work order types in bulk (can currently only cancel all physical item requests on a set of items in bulk). This would improve versatility and flexibility.

    Realise this in not a single enhancement, but no single enhancement will make that much difference. The whole work order system needs to be looked at start-to-finish for real-world usability.

    Work orders are useful but often cumbersome and don't work as required. A package of enhancements/fixes would make them much more useful and useable:

    • Adding notes when creating work orders in bulk. This would enable having fewer work order types as explanatory notes could be used instead.
    • Makes notes more (immediately) visible when scanning in (pop up message?). Again would enable fewer work order types as items could be easily catergorised according to explanatory note upon receipt at managing department.
    • Select recall/not recall at work order placement (like pick from shelf), not baked into type (and in… more

    224 votes

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    2 comments  ·  Fulfillment - Requests  ·  Delete…  ·  Admin →
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12. Stop the practice of showing funds for 'in review' invoices as expenditure.

    Current Alma practice is that EDI invoices automatically load into Alma and expend from a fund whilst still 'in review' and before the 'approval' stage.

    Below are some examples where the practice of expending a fund whilst the invoice is still 'in review' is causing us issues:

    1. We have full end-to-end invoice integration from our suppliers, via Alma and into Agresso. We don't send through manual invoices for payment. Our invoice data is automatically transferred through to Agresso every evening once an invoice has been approved. Only those invoices that have moved out of review are included in the export. Any invoices 'in review' will not be in the export but will be showing as expended on our system. This means that Agresso and Alma will always be out of step whilst we have invoices 'in review'. This makes it impossible to reconcile Alma and Agresso.

    2. Some invoices have over 200 lines and it may take us some days to work through each transaction. There may be issues with incomplete or inaccurate data. We have to make a few manual amendments in order to ensure that the Agresso transfer completes successfully. Only once all of that is done do we 'approve'. Whilst this is happening our Alma and Agresso systems are out of sync. What is the point of the approval step?

    3. We are working with IT on enabling the accrual accounting functionality so that our Finance Team don't have to maintain a separate spreadsheet of prepayments and meet monthly to reconcile. There is little benefit to be gained from working on this functionality if, once again, the two systems are always out of sync. We can't reliably turn up to meetings to discuss our accounts when the Alma reported expenditure includes invoices that aren't yet paid.

    4. If an invoice arrives that doesn't have an Alma PO number on it, the transaction amount is expended but because there is no PO to match to the amount remains encumbered too.

    Any 'in review' invoices should remain as 'encumbrance' until they have been 'approved' or have another 'pending expenditure' type invoice status.

    Current Alma practice is that EDI invoices automatically load into Alma and expend from a fund whilst still 'in review' and before the 'approval' stage.

    Below are some examples where the practice of expending a fund whilst the invoice is still 'in review' is causing us issues:

    1. We have full end-to-end invoice integration from our suppliers, via Alma and into Agresso. We don't send through manual invoices for payment. Our invoice data is automatically transferred through to Agresso every evening once an invoice has been approved. Only those invoices that have moved out of review are included in the export.… more

    211 votes

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    8 comments  ·  Acquisition - Invoices  ·  Delete…  ·  Admin →
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13. Add more flexibility in Request TOU Pickup Locations policy

    We’d like more flexibility in Request TOU Pickup Locations policy.

    We have more than 20 libraries and most of them are located within walking distance. Therefore, we want our patrons to go directly to those libraries instead of placing pickup requests and limit the patrons who can place such requests. Otherwise, the number of requests will become too large to handle and logistics and management cost will become enormous. Moreover, it’s not time efficient. If users go directly, they can borrow immediately, but it may take 1-2 days to deliver since there is no direct route between some libraries.

    Currently, we cannot achieve the above requirement in Alma. If more options are added to the Pickup Locations policy, libraries in the similar situation will also benefit.

    For example, it would be more flexible if there are “In List (where we can select one or more libraries in our Institution)”, “In other Campus”, or “In other Libraries” options in the Request TOU Pickup Locations policy.

    Another idea is to allow staff to override pickup locations and deliver-to relationship policies so that they can place any pickup request on behalf of patrons when appropriate. It will also be beneficial for those who need special assistance.

    We’d like more flexibility in Request TOU Pickup Locations policy.

    We have more than 20 libraries and most of them are located within walking distance. Therefore, we want our patrons to go directly to those libraries instead of placing pickup requests and limit the patrons who can place such requests. Otherwise, the number of requests will become too large to handle and logistics and management cost will become enormous. Moreover, it’s not time efficient. If users go directly, they can borrow immediately, but it may take 1-2 days to deliver since there is no direct route between some libraries.

    Currently,… more

    206 votes

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    15 comments  ·  Fulfillment - Requests  ·  Delete…  ·  Admin →
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14. Link "go to patron"

    There should alway be a link to the patron from any tabs in Alma. For example for a document requested by a user. After "scan in items" there should be the possibility to go directly (via link) to the user details tab. Same by "return items". The name of user who borrowed it should be a link that allows access to his/her details.

    201 votes

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    4 comments  ·  Fulfillment - General  ·  Delete…  ·  Admin →
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15. ORCID iD Integration in Info Card for Contributor Page in Alma

    Background: In August, ExLibris implemented the Info Card feature for contributor pages in Alma, which appears under specific conditions related to linked authority records. This enhancement has significantly improved the visibility of contributor information.

    Current Conditions for Info Card Display:

    • A person is linked to an LC Names authority for a personal name.
    • A person is linked to a Name authority that exists in VIAF and can be linked to an LC Name authority for a personal name.
    • Information on the person exists in LC Names and Wikidata, with at least two fields containing information beyond the name of the person.
    • Wikidata cache is updated in Alma on a weekly basis.

    Enhancement Request: We propose an additional feature to further enrich the Info Card functionality. Specifically, we request that when an ORCID iD in the form of a URI is present in either the LC name authority record or Wikidata for the author, the following should occur:

    • Display the ORCID iD URI: The ORCID iD URI should be prominently displayed in the Info Card.
    • Make the ORCID iD URI Resolvable: The URI should be clickable and resolvable directly within the Info Card in both Alma and Primo.

    Benefits: Integrating ORCID iD URIs will enhance the discoverability of author contributions and facilitate seamless access to their research profiles, thereby improving the overall user experience.

    Thank you for considering this enhancement to the Info Card feature. We believe this addition will greatly benefit users and contribute to the ongoing development of Alma and Primo.

    Background: In August, ExLibris implemented the Info Card feature for contributor pages in Alma, which appears under specific conditions related to linked authority records. This enhancement has significantly improved the visibility of contributor information.

    Current Conditions for Info Card Display:

    • A person is linked to an LC Names authority for a personal name.
    • A person is linked to a Name authority that exists in VIAF and can be linked to an LC Name authority for a personal name.
    • Information on the person exists in LC Names and Wikidata, with at least two fields containing information beyond the name of the… more
    201 votes

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    3 comments  ·  Linked Data  ·  Delete…  ·  Admin →
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16. Purchase request conversion into a resource sharing request

    It would be good if it was possible to convert a purchase request into a resource sharing request on Alma. This might arise in circumstances where the user has originally requested a purchase request for a journal article on Primo. It would be useful if this purchase request could be converted into an ILL request simply without having to re-key in the information

    198 votes

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    9 comments  ·  Resource Sharing  ·  Delete…  ·  Admin →
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17. No request cancellation with change of item description

    Actually it seems that Alma automatically cancels requests when there is a change of location (not the same FU rules anymore), of item policy (not the same TOU anymore) and a change of description (as this field is to be found in the request form).
    For the latter, we would like to have a possibility to choose whether the request should be cancelled.

    192 votes

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    4 comments  ·  Fulfillment - Requests  ·  Delete…  ·  Admin →
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18. Make Alma resolver better at locating books and book chapters without ISBN

    Alma resolver incorrectly matches to other books with the same title if the open URL does not contain an ISBN.

    Alma is not fit for purpose as an open url resolver for Books when an ISBN is not available.

    Other resolvers such as SFX and 360 link use all the information in the openurl eg author and publisher and date. Alma resolver only uses the Book title which causes numerous false matches.

    See example in attached file

    • 

    185 votes

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    2 comments  ·  Link Resolver  ·  Delete…  ·  Admin →
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19. Job for copying the configuration from the production environment into the Standard Sandbox

    Making testing and training in an Alma Standard Sandbox based on Ex Libris provided configuration is very difficult since this configuration may be very different from the one in the customer's production environment.

    Currently Ex Libris is offering two types of Sandboxes for Alma:
    (1) "Standard" - by default included in Alma subscription pricing. This sandbox contains Ex Libris provided data and configuration
    (2) "Premium" – for addition subscription fee – this sandbox includes a full copy of the customer's data and configuration

    Refresh of the Alma sandbox environment is possible up to once a quarter, upon request. In the case of a Premium Sandbox, Ex Libris updates the customer’s Premium Sandbox with the most recent data and configuration copied from the production environment. In the case of Standard Sandbox, Ex Libris resets the Sandbox data and configuration to the original copy.

    We would like Ex Libris to propose an improved Standard Sandbox so that customers can export the configuration from the production environment with a job in order to import it in the Standard Sandbox. This Standard Sandbox would still contain Ex Libris provided data, only configuration would be copied from prod to sandbox. A Standard sandbox containing the customer's configuration would be very useful for staff training, testing of setup scenarios, new enhancements, integration with other systems, etc. This service is already proposed for Primo!

    Making testing and training in an Alma Standard Sandbox based on Ex Libris provided configuration is very difficult since this configuration may be very different from the one in the customer's production environment.

    Currently Ex Libris is offering two types of Sandboxes for Alma:
    (1) "Standard" - by default included in Alma subscription pricing. This sandbox contains Ex Libris provided data and configuration
    (2) "Premium" – for addition subscription fee – this sandbox includes a full copy of the customer's data and configuration

    Refresh of the Alma sandbox environment is possible up to once a quarter, upon request. In the… more

    178 votes

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20. May release : deletion of empty holdings.

    Dear all
    the May release introduced a change concerning the deletion of empty holdings:

    The 'Delete Holdings' link in the 'List of Holdings' page, which was formerly visible to users with the 'Physical Inventory Operator' role, is now visible only to users who have the 'Physical Inventory Operator Extended' role.

    This change is a problem because not all the operators can have the physical Inventory Operator Extended role: this role allows operators to delete copies and it is quite dangerous.
    It would be better for us that operators with the physical inventory role keep the permission to move copies from an holding to another and then delete the empty holding. (let’s think of a correction of call numbers)
    We propose the creation of a second Physical Inventory Operators’ role :
    One without the possibility of delete empty holdings
    and another one with the possibility of delete them.
    So that, according to the job that operators have to do, they could keep doing the work deleting empty holdings

    Dear all
    the May release introduced a change concerning the deletion of empty holdings:

    The 'Delete Holdings' link in the 'List of Holdings' page, which was formerly visible to users with the 'Physical Inventory Operator' role, is now visible only to users who have the 'Physical Inventory Operator Extended' role.

    This change is a problem because not all the operators can have the physical Inventory Operator Extended role: this role allows operators to delete copies and it is quite dangerous.
    It would be better for us that operators with the physical inventory role keep the permission to move copies from… more

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    3 comments  ·  Resource Management - Physical  ·  Delete…  ·  Admin →
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