1823 results found

1. User ID Generation functionality also on the User Details page

   Libraries can configure the automatically generated user identifiers for new patrons that are added when an operator adds a patron on the Patron Identification page. We would like that the user Primary identifier can also be generated when users are added or edited on the User Details page: Existing users (external or internal) could have their Primary identifier updated (refreshed) in a more easy and effective way by circulation desk operators.

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2. Add scheduled job which Recalculates Rota Assignment on Resource Sharing Borrowing Requests in Locate Failed Status

   We are trying to configure a more automated workflow for Resource Sharing in our consortium. We recently reconfigured our Resource Sharing settings. Our Partners' Locate Profiles were all changed from not checking availability (so we had time to manually manage queues) to "Check for availability" so that items will pass instantly through the Rota if an item is not available at a partner. Then each of the Resource Sharing Libraries modified their Library Details from cancelling requests on locate failure to not cancelling requests on locate failure, which keeps the request Active after it passes through the Rota unfilled, and puts it into a status of Locate Failed. Currently, there is no job to automate the process of Recalculating the Rota Assignment for requests in any Status, let alone the Locate Failed status, so we are manually passing these requests back through the Rota by manually selecting Recalculate Rota Assignment for each one. We would like to perform this automated Recalculate Rota Assignment job daily for a set amount of time or until an entered "date not needed by" gets near (monitored manually), at which point we can help the patron acquire the item via others means at our own discretion. This setup will help our requests reach available partners more quickly and allow an automated way of re-checking Partners for requested items that become available again.

   We are trying to configure a more automated workflow for Resource Sharing in our consortium. We recently reconfigured our Resource Sharing settings. Our Partners' Locate Profiles were all changed from not checking availability (so we had time to manually manage queues) to "Check for availability" so that items will pass instantly through the Rota if an item is not available at a partner. Then each of the Resource Sharing Libraries modified their Library Details from cancelling requests on locate failure to not cancelling requests on locate failure, which keeps the request Active after it passes through the Rota unfilled, and… more

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   1 comment  ·  Resource Sharing  ·  Delete…  ·  Admin →
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3. Display perpetual coverage dates where no other coverage provided

   We now have the ability to log current access dates and perpetual access dates on a portfolio. However there is no way to display the perpetual access dates in Alma or Primo unless looking at the coverage tab of the portfolio.

   It would be good if there was an option to use the perpetual coverage dates as our display dates either by having an additional option for the local, global, local and global section, or just displaying those dates if local only is selected and there is nothing in the local section.

   We have titles that we had current and perpetual coverage for , now publication has ceased and we only have access to our perpetual coverage. For this to display in Alma and Primo we have to update the local coverage dates to match our perpetual coverage dates.

   We now have the ability to log current access dates and perpetual access dates on a portfolio. However there is no way to display the perpetual access dates in Alma or Primo unless looking at the coverage tab of the portfolio.

   It would be good if there was an option to use the perpetual coverage dates as our display dates either by having an additional option for the local, global, local and global section, or just displaying those dates if local only is selected and there is nothing in the local section.

   We have titles that we had current and… more

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   1 comment  ·  Resource Management - Electronic  ·  Delete…  ·  Admin →
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4. Add to the Purchase request's "Approve and Order" action an option to select a PO line template.

   This idea was submitted on behalf of Alma's Product management team as we would like to understand the need and use cases of the idea's description below - any comment is welcome.

   Currently it is possible to save PO line as a template and utilize this template any time a new order is created (using the designated "Load from template") option (see attached image 1).

   The suggested idea is to allow users the option to choose a relevant PO line template when approving a purchase request (see attached image 2), this will allow the PO line created from the purchase request to be populated with relevant fields (Reporting codes/Acquisition Method/Note to vendor etc. ) which were saved as part of the template.

   This will prevent the need to edit the newly created PO line and manually add the fields which will be added automatically via the template selection (see attached image 3) as part of the purchase request approval flow.

   This idea was submitted on behalf of Alma's Product management team as we would like to understand the need and use cases of the idea's description below - any comment is welcome.

   Currently it is possible to save PO line as a template and utilize this template any time a new order is created (using the designated "Load from template") option (see attached image 1).

   The suggested idea is to allow users the option to choose a relevant PO line template when approving a purchase request (see attached image 2), this will allow the PO line created from the purchase… more

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   7 comments  ·  Acquisition - Purchase Requests  ·  Delete…  ·  Admin →
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5. Show Interested User name directly in the PO Line list when receiving new material

   Currently, for PO Lines with interested user(s), we can only see a green "V" in the PO Lines list when receiving new material in the Acquisition Department.
   Since we increasingly use Purchase Requests to order new material, we almost always have IUs in the PO Lines. These IUs can either be patrons or staff members.

   We'd like to be able to see straightaway the IU's name(s) when receiving, either directly or when flying over this green "V".
   It would save us a few clicks to be able to see quickly the Interested User's name. And it is important for us: in rush perdiod, we try to make documents requested by patrons available more quickly than others.

   Currently, for PO Lines with interested user(s), we can only see a green "V" in the PO Lines list when receiving new material in the Acquisition Department.
   Since we increasingly use Purchase Requests to order new material, we almost always have IUs in the PO Lines. These IUs can either be patrons or staff members.

   We'd like to be able to see straightaway the IU's name(s) when receiving, either directly or when flying over this green "V".
   It would save us a few clicks to be able to see quickly the Interested User's name. And it is important for us:… more

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6. merge vendor records

   Most libraries have multiple records for the same vendor. This is often the result of migrated records from a previous system, but can also occur because of changes in library workflows or even the acquisition of one company by another.

   Currently, the only option is to choose one vendor record going forward and stop using the other vendor records. However, this creates extra work for libraries, such as changing the vendor on purchase order lines and including multiple vendors when running reports on historical expenditures. The ability to merge vendor records would solve these difficulties.

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   2 comments  ·  Acquisition - Vendors  ·  Delete…  ·  Admin →
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7. Display renewals in Item History

   In the Physical Item Editor, under the Fulfillment activities, we are able to see the Loan and Return history. I think it would be great to see Renewal information in this place as well.

   So many times, we have patrons disputing fines because the item was late and they renewed it thinking that it's not due on the original due date.

   It's true that when the item is checked out to the person you can see this when you click Actions>Loan History. But this does us no good when the item is checked back in and a patron comes to dispute.

   It's also true that you can run an Analytic report to find this information. But this can be a long and tedious process and would be much more convenient within the Fulfillment activities or somewhere equally easy to access.

   In the Physical Item Editor, under the Fulfillment activities, we are able to see the Loan and Return history. I think it would be great to see Renewal information in this place as well.

   So many times, we have patrons disputing fines because the item was late and they renewed it thinking that it's not due on the original due date.

   It's true that when the item is checked out to the person you can see this when you click Actions>Loan History. But this does us no good when the item is checked back in and a patron comes to… more

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8. Expand "Create Physical Items Work Order" job to include work order Status

   The “Create Physical Item Work Orders” job should be expanded to allow users to add work order Status in addition to Type and Department to a set of records. Currently adding Status is a 2nd separate step. After running the job to apply Type and Department, you must then sign into the appropriate Currently At location, Manage In Process Items, and then apply the Work Order Status (limited to one screen of 20 records at a time). Very Inefficient!

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   4 comments  ·  Resource Management - General  ·  Delete…  ·  Admin →
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9. Make the effect of exclude process from publishing on holdings configurable

   The current implementation of exclude process types from publishing has the side-effect, that a holdings record gets automatically suppressed as well if it only contains items which get suppressed based on the exclude from process types configuration.
   E.g. if you have process type=acquisition, material type=issue, exclude=true all holdings which happen to only have items with material type issue in process type acquisition are suppressed no matter what. This is bad in itself, since it precludes the possibility of offering additional information to our users via the 866 field.
   What makes things worse is that the bib record gets suppressed as well if the automatically suppressed holdings record happens to be the only one for the title and if you have the flag suppress bib with suppressed holdings set to true.
   We understand that the current behaviour may be desirable to some, for us it necessitates weird workarounds including dummy holdings / dummy items. So we would urge ExLibris to consider making the suppression of holdings which virtually end up with no items an optional thing.
   After all for regular holdings with no items we have a choice whether we want these suppressed or not. For exclude process types from publishing ExLibris made some assumption regarding the correct behaviour which for us simply don't apply.

   Oliver Lehner
   TU Wien library

   The current implementation of exclude process types from publishing has the side-effect, that a holdings record gets automatically suppressed as well if it only contains items which get suppressed based on the exclude from process types configuration.
   E.g. if you have process type=acquisition, material type=issue, exclude=true all holdings which happen to only have items with material type issue in process type acquisition are suppressed no matter what. This is bad in itself, since it precludes the possibility of offering additional information to our users via the 866 field.
   What makes things worse is that the bib record gets suppressed as… more

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   0 comments  ·  Resource Management - Physical  ·  Delete…  ·  Admin →
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10. Scheduled analytics reports will not send when the reports return no results

    We often have to track incorrect data using analytics reports. If the analytics reports have no results (empty), then we do not want to see the reports emailed to us. In other words, if the analytics reports can catch incorrect data we design the reports to catch, then we would like Alma to send the reports to us. When an analytics reports return no results, it is in error, Alma should be able to identify the "no results" error, and stop sending us the empty reports. Bottom line, we do not want to receive analytics reports that are empty.

    This new feature can apply to other subject areas, e.g.acquisition.

    We often have to track incorrect data using analytics reports. If the analytics reports have no results (empty), then we do not want to see the reports emailed to us. In other words, if the analytics reports can catch incorrect data we design the reports to catch, then we would like Alma to send the reports to us. When an analytics reports return no results, it is in error, Alma should be able to identify the "no results" error, and stop sending us the empty reports. Bottom line, we do not want to receive analytics reports that are empty.

    This… more

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    10 comments  ·  Analytics  ·  Delete…  ·  Admin →
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11. Ability to edit a location instead of creating a new one

    We are aware that this is a fulfillment configuration, but it is one which causes problems with acquisitions.

    We would like the ability to 'edit' existing location codes that would automatically update everything within those locations to the new location, including holdings, items, and PO lines...rather than having to create new locations and move things before deleting the old location.

    This would eliminate the problems with "change physical items" jobs that don't change locations for things with no items attached (common with serials).

    This would also eliminate the problem of POs becoming unlinked from holdings when a location is changed. For example, we recently changed a location name that had many standing orders for serials, and thus open POs. Now when we try to receive something, the PO has to be updated every time because a location is mandatory and the old location was deleted thus the PO has no location associated with it. There are hundreds of these, possibly thousands.

    It would also be helpful if the "Change PO line information" job included space for changing the location.

    We are aware that this is a fulfillment configuration, but it is one which causes problems with acquisitions.

    We would like the ability to 'edit' existing location codes that would automatically update everything within those locations to the new location, including holdings, items, and PO lines...rather than having to create new locations and move things before deleting the old location.

    This would eliminate the problems with "change physical items" jobs that don't change locations for things with no items attached (common with serials).

    This would also eliminate the problem of POs becoming unlinked from holdings when a location is changed.… more

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    2 comments  ·  Acquisitions - General  ·  Delete…  ·  Admin →
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12. Add department to User Details in Alma and to Hold/Resource Sharing pick slip for department delivery

    We would like to use office delivery in Alma for our faculty but do not want to deliver items to an address. We want to deliver items to a department and have faculty pick up their items in the Department's office. In order to do this we need Department added to the User Details screen (we currently store department information in Job Description) and we also need department added to the Hold/Resource Sharing Pick Slip.

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13. Allow each items’ request policy with specific parameters (location, keyword etc.) to be excluded from the title-level request policy

    I believe this is an expansion on this idea https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/31119715-title-level-request-and-item-level-request

    But we are dealing with ASRS in our case so I thought it might be a little more elaborate.

    We would like to have the option to allow each items’ request policy with specific parameters (location, keyword etc.) to be excluded from the title-level request policy.

    Currently we have "No requesting" as our general policy that's applied to all of our items except for the ones in ASRS. The problem is that when items with multiple copies and identical call number exist both at open-stack library and ASRS, the No requesting policy takes precedence over everything else even if ASRS items are set as requestable.

    It would be beneficial if the patrons are able to choose freely where they want to request from based on the items’ availability instead of having No requesting applied across all locations, especially when the item is actually "requestable" in ASRS.

    I believe this is an expansion on this idea https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/31119715-title-level-request-and-item-level-request

    But we are dealing with ASRS in our case so I thought it might be a little more elaborate.

    We would like to have the option to allow each items’ request policy with specific parameters (location, keyword etc.) to be excluded from the title-level request policy.

    Currently we have "No requesting" as our general policy that's applied to all of our items except for the ones in ASRS. The problem is that when items with multiple copies and identical call number exist both at open-stack library and ASRS, the No… more

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    4 comments  ·  Fulfillment - Requests  ·  Delete…  ·  Admin →
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14. Proxy/Principal User Search

    (I'm not sure the best term, so I'm using "principal" to refer to the person a proxy is acting on behalf of)

    It's possible to view a list of principal patrons that a patron is a proxy for from within the proxy's user record (the "Proxy For" tab).

    It's not possible to view or search for patrons that are proxies to a principal patron.

    Examples:
    1) Alice and Bob are known proxies for Chad.
    I can open the Proxy For tab for Alice and Bob, where Chad will be listed for both.

    2) Chad has several proxies, but it's uncertain who they all are.
    It's impossible to search for or get a list of those users.

    (I'm not sure the best term, so I'm using "principal" to refer to the person a proxy is acting on behalf of)

    It's possible to view a list of principal patrons that a patron is a proxy for from within the proxy's user record (the "Proxy For" tab).

    It's not possible to view or search for patrons that are proxies to a principal patron.

    Examples:
    1) Alice and Bob are known proxies for Chad.
    I can open the Proxy For tab for Alice and Bob, where Chad will be listed for both.

    2) Chad has several proxies, but it's uncertain… more

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15. Reminders : extend the Add reminder functionality to other roles (only Cataloger now)

    Reminders functionality could be more effective if extended to other roles than only cataloger role. At least Electronic and Physical inventory operators should be able to add a reminder on a Bib record in a repository search result.
    The managing of reminders from Cataloging menu can be limited to catalogers.

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16. Allow customization of close_paid_lost_loans parameter

    When the closepaidlostloans parameter to false and lost loans are closed (either manually or through the Close Lost Loans job), refunds/credits are not automatically given to patrons if the item is subsequently found and returned. When setting the closepaidlostloans parameter to true and the lost loan is closed (automatically setting the Lost and Paid status), a refund/credit IS applied to the patron’s account if the item is subsequently found and returned, providing the Lost Loan Refund Ratio is greater than 0.

    For libraries that wish to take advantage of this new Process Type, but do not wish to issue credits automatically for Lost and Paid items, this can cause some problems. Staff must monitor and waive these credits as they often negate other fines on the patron’s account. In addition, the credit can cause problems with automated financial processes (i.e. Bursar integration) as credits transmitted to the financial system can act on non-library fees owed, or create automatic refunds that may or may not be due depending on the refund policies in place.

    Proposed solution: When setting the closepaidlost_loans parameter to true, we’d like an additional option to allow or block the automatic refund/credit when a lost and paid item is found and returned. In other words, we’d like the option to keep the new Lost and Paid Process type, but also the ability to actually close the loan completely as is done with regular Lost Loans.

    When the closepaidlostloans parameter to false and lost loans are closed (either manually or through the Close Lost Loans job), refunds/credits are not automatically given to patrons if the item is subsequently found and returned. When setting the closepaidlostloans parameter to true and the lost loan is closed (automatically setting the Lost and Paid status), a refund/credit IS applied to the patron’s account if the item is subsequently found and returned, providing the Lost Loan Refund Ratio is greater than 0.

    For libraries that wish to take advantage of this new Process Type, but… more

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17. Possibility to open a record in MDE with MMS ID in URL (Deep Link)

    At the moment it is not possible to create a link from an external system or a document which opens the MDE for a given MMS ID.

    We would like to speed up the workflows of our cataloguers by having a possibility to generate links to Alma for a list of MMS IDs.

    e.g. https://{alma domain}/mde/?mms={mms id}

    This could then used by external tools to generate a "show" or "edit" link for our cataloguers.

    It would also be possible to generate such links in an Excel document with MMS IDs by using a formula to generate such links, which would be another solution to this idea:

    https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/18985417-in-metadata-editor-open-records-by-mms-id-directl

    At the moment it is not possible to create a link from an external system or a document which opens the MDE for a given MMS ID.

    We would like to speed up the workflows of our cataloguers by having a possibility to generate links to Alma for a list of MMS IDs.

    e.g. https://{alma domain}/mde/?mms={mms id}

    This could then used by external tools to generate a "show" or "edit" link for our cataloguers.

    It would also be possible to generate such links in an Excel document with MMS IDs by using a formula to generate such links, which would… more

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18. Batch editing and deleting invoices

    There is currently no way to batch delete invoices. Old invoices can be an issue when it comes to deleting POLs. For those of us with thousands of invoices to delete, it would be extremely helpful to have a batch delete option.

    Additionally, a job to set invoices back to review (in bulk) would be very helpful.

    [If this idea has already been posted, please let me know]

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    1 comment  ·  Acquisition - Invoices  ·  Delete…  ·  Admin →
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19. Authenticated "Authentication note" field

    Make the content of the "authentication note" field (electronic collection editor and portfolio editor) only visible to our legitimate end-users by means of authentication: preferably via sso, another option would be via ip. That way we can register and manage all our username/password information for e-sources from within Alma. And get rid of the in-house solution (according to the Alma-L mailing list other institutions, like us, developed solutions involving a link to an authentication protected page).
    Currently the authentication note has the same functionality as the "public note" field. It is displayed to anyone searching in our Primo. There also is no distinction (label) from the actual public note field in the Primo display.

    Make the content of the "authentication note" field (electronic collection editor and portfolio editor) only visible to our legitimate end-users by means of authentication: preferably via sso, another option would be via ip. That way we can register and manage all our username/password information for e-sources from within Alma. And get rid of the in-house solution (according to the Alma-L mailing list other institutions, like us, developed solutions involving a link to an authentication protected page).
    Currently the authentication note has the same functionality as the "public note" field. It is displayed to anyone searching in our Primo. There also… more

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    4 comments  ·  Resource Management - Electronic  ·  Delete…  ·  Admin →
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20. Need a Physical items folder in the Course Reserves Subject area

    Items details are missing from the Course reserves subject area in Alma Analytics. So can't get Barcode and other item details for course reserves.

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    6 comments  ·  Analytics  ·  Delete…  ·  Admin →
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