Alma

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  1. Make Requester Notes a Searchable Field on Manage Purchase Requests Screen

    In Alma Purchase Requests, Requester Notes often contain important information included in the request which isn’t encoded in available fields, and for which recall via search would prove useful. Please add the ability to search Requester Notes from the Manage Purchase Requests screen to make this information easier to recall, and to make it possible to recall multiple results with similar Requestor Notes information.

    13 votes
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  2. Ability to delete/remove redundant copyright records from the Approval Requests list

    We would like the ability to delete/withdraw or otherwise remove pending copyright approval requests in the Approval Requests list.
    There are a few reasons why a Library may wish to do this:
    -Associated citation has since been deleted
    -Patron digitization request has been cancelled
    -Citations with copyright records that require manual approval were added to the Approval Requests List as part of the rollover. However, some of these units will not be using Leganto and will never submit a reading list.
    In these cases, rejecting copyright is not appropriate as there was no genuine request for copyright approval. Rejecting will…

    12 votes
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  3. Allow Fines API to return closed fees in the /users/<userID>/fees/<feeID> endpoint

    Something I have noticed is that the fines API has strange behavior when it comes to returning data. /users/<userID>/fees will return only fines for a certain status supplied in the query params, which defaults to active. This makes sense and is fine, but what doesn't make sense is that /users/<userID>/fees/<feeID> doesn't return closed (paid) fees. It returns this error message
    {

    &quot;errorsExist&quot;: true,
    
    &quot;errorList&quot;: {
    &quot;error&quot;: [
    {
    &quot;errorCode&quot;: &quot;401873&quot;,
    &quot;errorMessage&quot;: &quot;Request failed: API does not support closed fees.&quot;,
    &quot;trackingId&quot;: &quot;E01-1412050816-2AZKJ-AWAE514295771&quot;
    }
    ]
    },
    &quot;result&quot;: null

    }

    This is fairly strange, I would have expected for the fine to still…

    3 votes
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  4. RS BORROWING : A misleading error when patron's library card has expired

    When trying to receive or send a borrowing request that is already open in alma, but the patron's library card has expired since then,
    The message says: NO ITEMS CAN FULFILL THE SUBMITTED REQUEST
    There is no way to guess that there is a problem with the patron info.
    a better message would be: "there is a problem concerning patron's card"

    29 votes
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  5. SIS Synchronize: flexible 'Email on error' option

    We run the SIS SYNCHRONIZE job four times a day for ongoing synchronisation of existing Alma users from an external source. Like for most jobs, ‘Send on success’ and ‘Send on error’ email notifications can be configured.

    The ‘Send on error’ email notifications will fire if the failure rate (number of rejected records) meets or exceeds 5% of the total number of processed users. This means that if the job processes many users e.g. 30'000 there could be 1000 rejected users but we would not be sent an error email notification. In contrast, if the job processes e.g. 20 users…

    4 votes
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  6. Enable withdrawing digital representations job based on rep ID and/or file ID

    We have been using Alma Digital for our e-reserve for a couple of years now, and have a need to withdraw representations that are no longer required for courses.

    Since we have different chapters or extracts attched to the same digital title, we need to be able to target via a representation ID or a file ID. Being able to use a set of Digital Files for the job would make this possible.

    Without that the job "Withdraw Digital Representations" would remove all of the reps attached to that title.

    None of the other available parameters help us identify specific…

    11 votes
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  7. Bulk import of more than one PO in ALMA

    ALMA only allows one bulk import of PO per invoice. However, it would be great if you could have the ability to add another PO with bulk POLs. Or have a 'select all' option to automatically push them through to the invoice.

    1 vote
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  8. Prevent deletion of portfolios with access type perpetual or current plus perpetual

    When deleting portfolios individually or through a batch process, add a feature to flag/warn about portfolios with perpetual or current plus perpetual for the access type before they are deleted. It could be similar to the message and process you run into upon trying to delete a portfolio with an active po line or a physical holding with an active po line. My library's portfolios attached to larger collections often do not have PO lines (as much of this work was done in our former library system prior to Alma migration). Adding a perpetual access type to portfolios is relatively…

    5 votes
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  9. Store information about request history

    It is currently not possible to see whether an item has previously been requested, only that it's checked out. I want (often) to be able to tell: how many times throughout the history of this item has it been requested and in what way (page from shelf, recall, something else). It's super weird to me that this isn't present in the fulfillment history at least, and probably in analytics.

    23 votes
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  10. Allow more than 50 POLs on a PO via manual packaging

    Right now, in the Purchase Order - Package screen, you can only package 50 POLs onto one PO. The "PO lines to package" screen will only display 50 POLs max, and if you select all, then go to the next screen, it removes everything from the first screen that you selected. This means only 50 POLs max can be put on a PO. This is frustrating when we put in an order for more than 50 items and have to create multiple POs for a single order. I think the easy fix would be to have those POLs remain checked…

    15 votes
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  11. Add Access Type to Customize View

    I love the option to customize my view and choose what info is displayed under portfolios and collections in my search results. It would be very useful to be able to display the Access Type: Current, Perpetual, or Current and Perpetual. Right now, users need to open the record and navigate to the field itself.

    Please add Access Type as a field we can choose to see.

    3 votes
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    0 comments  ·  Other  ·  Admin →
  12. Modifiche alla visualizzazione personalizzata

    Fra le varie opzioni di Personalizza VIsta sarebbe utile poter inserire il possessore, elemento molto utile per la gestione del libro antico e dei fondi antichi, cosa al momento impossibile

    1 vote
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    1 comment  ·  Other  ·  Admin →
  13. LADD (Australian Libraries) resource sharing -- interoperability with Alma (some elements don't work between both systems)

    Some LADD notes and actions don't map to visible fields in Alma, therefore we don't receive them.
    For example, if a LADD user sends a damaged note this does not come through into Alma via ISO. Is there a way that non-mapped elements can be mapped to the general messages area in Alma, so that they can at least be viewed/received.

    13 votes
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  14. Upload Electronic Holdings (Autoload holding list) – the reports do not listed out the deleted titles

    We use the autoload feature to update electronic holdings for specific vendors such as ScienceDirect and Ovid.

    After autoload, we find that the job will list out the no. of portfolios “added”, “updated”, and “deleted” but without the deleted titles listed out at the job report. Whenever a portfolio is deleted, we need to check if the deleted titles are removed correctly? Do we have perpetual access right for the deleted titles and do we need to claim for the access right with the new publisher.

    We use the load portfolios tool in the Electronic service to add/update/delete portfolios for…

    1 vote
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  15. Allow bulk assigning of invoices

    Currently you have to go through invoices individually and assign them to yourself or to someone else. A bulk assign option would save a lot of time and make processing much easier.

    3 votes
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  16. Make documentation more gender inclusive

    Can we please increase inclusivity by changing to gender-non-specific language in both documentation and descriptions in coding tables?

    The Primo and Alma documentation uses very gendered terms, particularly his / him. End users and library staff are mostly referred to as he / his / him, despite libraries being an overwhelmingly female workforce. We also need to recognise the increasing numbers of non-binary users within our institution.

    I propose the following changes:
    Him or her -> them
    His or hers -> theirs
    She or he -> they

    As one example, a search on Alma documentation shows 3324 results for he,…

    9 votes
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    Under Review  ·  2 comments  ·  Other  ·  Admin →
  17. Confirmation Notice for Curbside Bookings

    Alma has allowed for the Booking Request feature to be set-up and modified as a means to provide curbisde service or make appointments. However, it appears that no letter exists to confirm the appointment day/time with the user, which would be most helpful in providing user instructions, cancellation information, contact numbers, etc. I propose that this letter be added to enhance communication and expectations especially during this challenging time of changing services and delivery options. Thank you!

    18 votes
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  18. E-resources - Add Inventory number with automatic counter

    To a physical item, is it possible to add an inventory number both manually or - if configured the sequence - with the function "Allocate" to enter the next number.
    For the ebook acquired in way "pick and choose", it is necessary the same function, with sequence number, price and date of inventory.

    27 votes
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  19. Order type for APC and "Read and Publish" agreements

    We have started to make APC (Article Processing Charge) agreements and also Read and Publish (to publish OA at no additional costs) agreements between the Library and some publishers.
    We found that there is no suitable order type to use in Alma when creating such orders.

    We ask Ex Libris to add a suitable order type for such orders.

    9 votes
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  20. Editing portfolios in big collections, and not return to page 1 all the time

    When you edit in a collection with many portfolios and make changes, you return to the first page, make it possible to return to the same page after editing

    3 votes
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