Alma
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1848 results found
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Package different Acquisition Types in one PO
Our library receives invoices that include a mix of line items—some with associated bibliographic records and others that are payment only (non cataloged). For non cataloged items, we create suppressed purchase order lines (POLs) using the Technical acquisition type with manual packaging. For cataloged items on the same invoice, we use the Vendor Payment acquisition type.
As a result, a single invoice often requires multiple acquisition types. Currently, Alma does not allow different acquisition types to be packaged together during PO creation. Instead, we must create the PO first and then manually add Technical acquisition lines afterward, which adds unnecessary…3 votes -
Job of SUSHI Harvesting should report standard SUSHI exceptions
At the moment when running a SUSHI harvesting job, the job reports as successfull without further notice even if the vendor sends the report with an exception as described in the COUNTER API standards: https://countermetrics.stoplight.io/docs/counter-sushi-api/7ccbfsfe7nrev-exception
Example:
Alma is asked to download reports for the following timespan: begindate=2025-01-01&enddate=2025-09-30
The vendor sends the JSON file containing
"Exceptions":[{"Code":3032,"Message":"Usage No Longer Available for Requested Dates","Data":"Usage no longer retained for the following yearmonths(s): 202501, 202502, 202503, 202504, 202505, 202506, 202507, 202508, 202509"}]The Alma job closes as successfull. The months in question are marked as completed.
Expected behaviour:
Alma should either report the…24 votes -
Allow ERP Job to Fail Gracefully Without Updating Invoice Status
Occasionally, the ERP job “ERP export using profile Export Invoices for Payment PA” fails when it is unable to connect to the configured FTP destination. In these cases, invoices that are in the status “Waiting to be sent” are still updated to “Closed”, even though the export did not successfully complete.
This behavior creates a significant issue, as invoices are effectively marked as processed without actually being transmitted to the external system. As a result, staff must manually identify and correct these records, which is time-consuming and introduces risk of error.
It would be highly beneficial if Alma handled this…
3 votes -
Feature Request for Individual Interlibrary Loan Requests
We would like to request a functional enhancement regarding individual borrowing requests in the following menu:
[Alma > Fulfillment > Resource Sharing > Borrowing Requests]
When a user at an Alma customer institution (e.g., a university library) submits a KERIS interlibrary loan (ILL) request via the library website, the request is received in the Alma menu above. In such cases, the staff in charge of resource sharing must separately submit the request through WILL (the KERIS interlibrary loan system).At this stage, the staff would like to send a notification email to the user confirming that the interlibrary loan request…
6 votes -
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1 vote -
Make explicit exchange rates editable
Our exchange rates are updated quarterly by our institution. Rather than having to delete them and recreate them every time, we should be able to edit them.
3 votes -
Sort Routine for one-time receive items on “Receive” interface
Same problem to "Sort Routine for ordered items in PO Line" idea posted at https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/51154792-sort-routine-for-ordered-items-in-po-line , I would like for your support to the sort routine for one-time received items.
There is no sort routine for one-time received items. For receiving more than 100 items in a PO Line, we must input the barcode one item by one item (because the auto-generation of barcode cannot apply “Mod 10-Option 1” for the 14th digit as the check digit of the barcodes our library). No sorting of the one-time received items make us spend long time for locating the correct location and…
22 votes -
Sort Routine for ordered items in PO Line
I wish to get support from all Acquisition Librarians who visit this idea.
My library has to order more than 100 copies for different locations for certain titles. During creation of these PO Lines, the sorting of Ordered Items is in chaos after pressing the “Save” button. The sorting is not following the input sequence, or by alphabetical order. My acquisition colleagues, therefore, cannot double check the ordered items in sequence. Contacted Supports Team, it is confirmed that the sort routine functionality for Order Items is not currently supported in the system, and suggest me to post here for your…
19 votes -
File Naming
Current system behavior replaces user-defined file names with the Rapid request no. and the Cross Ref IDs during the delivery process. To meet ADA Title II standards, we need the system to preserve the original staff-assigned filename when the file is delivered to the patron.
33 votes -
Option to mark Home Delivery addresses added during requests as "Preferred"
Most of our patrons do not have a pre-registered address in their records, so we rely heavily on the Home Delivery option in Primo VE, which allows users to provide their address directly during the request process. While this feature is highly valued by our patrons, it presents a significant operational issue because these addresses are not automatically marked as "Preferred" in Alma. Consequently, this information does not appear on the patron’s activity page and, more critically, it cannot be retrieved within the Analytics Fulfillment subject area, where only preferred addresses are accessible for reporting.
To resolve this, we request…
21 votes -
Use of RFID in "Shipping Items"
Is it possible to add an RFID button to active interlibrary loans, as it is the case with regular loans already? This would allow the respective medium to be scanned via the RFID pad and be unlocked immediately. The arrow in the screenshot shows the desired position for the RFID integration.
1 vote -
Add IZ-level option to hide the "Order It" plugin in the navigation bar
In our Institution Zone, we discovered that the "Order It" plugin is not limited to Amazon websites, despite what the Ex Libris documentation currently states under "Supported Platforms". Ex Libris has since clarified that, although the original development focused on identifying Amazon fields, the feature can in principle work with any website that uses the same field identifiers in its HTML.
At the same time, we learned that there is currently no option to hide the plugin from the navigation bar. In our tests, the feature produced extremely rudimentary bibliographic records, which might be more difficult to manage and could…
40 votes -
Expand coverage of the 'single' ISBN and ISSN fields in the Analytics 'Titles' subject area
The fields 'ISBN Valid Single (Normalized)' and 'ISSN Valid Single (Normalized)' in the 'Titles' subject area are useful for matching purposes. However those fields only cover ISBNs/ISSNs from MARC bibliographic field 020a. Sometimes we're looking to match Alma records to sources which might use older identifiers, that appear instead in 020z, 776z, 022l, 022a and/or 776x respectively in the Alma records. Those MARC fields' contents are reportable in the general 'ISBN' and 'ISSN' Analytics fields, but those Analytics fields don't provide each identifier on its own row. Additional, expanded versions of the 'ISBN single' and 'ISSN single' fields (perhaps named…
4 votes -
Display Additional POLs in Search for Electronic Collections
I'd like to be able to see at a glance when I look up an electronic collection that there are multiple POLs attached to that collection. Currently, Alma only displays the main PO Line in the search. I've attached an image to show an example. There is only 1 order showing attached to ProQuest News Policy & Politics Magazine Archive, but we do have an additional POL attached to the collection. I'd like this number to be "2" and when I click on it, I see all the associated POLs. Thanks for considering!
6 votes -
History Note Indicating Shelf Report Processing
For physical collection care/management teams, it would be valuable to have an indicator in an item's history that notes a barcode was fed through the Shelf Report Function along with the date. This small note can be immensely valuable when tracking down missing physical items in a collection.
16 votes -
Compare Sets via Overlap and Collection Analysis tool
Provide the ability to compare the results (either itemized or logical) or two sets of the same type (physical items, physical titles, all titles, etc.) created by the user.
For example, we're trying to decide which of the two sets created by two library staff is a better set for sending our holdings to GOBI. The results of each set are well over 350k titles. These sets are too large to download and manage a local comparison. So, could Alma's Overlap and Collection Analysis Tool be modified to compare items across two different sets? It would allow us to quickly…
1 vote -
Sync Tasks widget display groups to match the user-selected display groups under Customize Tasks List
Currently the persistent menu Tasks function and the home page Tasks widget do not sync to display only the groups the user has selected. This leads to the Tasks widget being cluttered with information not relevant to the user and distracts from the groups they need to pay attention to.
In an academic library environment, staff members often have specialized roles (e.g., an Electronic Resources Librarian who does not need to see Fulfillment or Resource Sharing task categories). When unchecked sections continue to display, it creates unnecessary UI clutter, forces users to scroll more than necessary, and reduces the overall…
16 votes -
Subject headings's in Analytics
"Subjects" in analytics (6XX MARC fields) are all jumbled up in one index. This creates a problem for analysis of correctly applied LCSH subject headings (our focus). AND, 2nd indicator signifies the type of subject heading, such as LCSH "0"; NLM "2"; etc. Currently, working with the subject index, it is impossible to filter for the type of subject heading needed in an analytics report, even though the MARC variable fields contain this data. Therefore, it would be very useful to filter for the types of subject headings we would like to see in a report, without losing recall (i.e,…
2 votes -
Fee block: automatic blocking and unblocking
The following configuration is desired:
A fee block should be set automatically once a freely selectable fee amount has been reached and after a freely selectable period of time.
- Once the fee has been paid, the block should be automatically deleted.
Reason for automatic fee blocking:
The fee limit that can be configured in Alma only refers to the maximum fee amount that may be reached, but not to the period in which a fee must be paid, regardless of the amount of the fee.Reason for automatic unblocking:
Fees can be paid at any time, especially after the planned…4 votes -
System Events Subject Area: Add "Record was Created", "Record was Updated", "Record was Deleted" for Holdings PIDs
Currently, the System Event subject area does not track the creation, update, or deletion of holdings records. Adding this functionality would provide valuable insight into how often these actions are performed by staff. This data would support performance reporting and make it also easier to identify the number of modified records when metadata corrections are needed.
2 votes
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