Alma
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1106 results found
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Overdues
An alert function when items have gone overdue. Currently the requester will get sent overdue e-mails, but the library is not notified. When you have thousands of requests it is imposisble to search through.
14 votes -
Ability to change item's Material Type while in process
We would like the ability to change an item's Material Type while the item is in process. Currently, Alma does not allow this unless the item is in place. If the item is in process, we get the error message, "The item is not in place and there are requests registered for this item. Please handle the requests before moving or updating this item." Incorrect material type is part of the reason the item was sent to processing, so it seems strange the change cannot be made while the item is there.
17 votes -
Ability to run a job on items already marked lost.
We would like the ability to run a job on lost items from other institutions, to receive a special block. This block restricts the user from placing anymore request and also (do to an app we built) blocks their electronic access. It is quite effective in getting the patron to return items the institution would then be billed for.
The problem is a block placed on the item prior to it going lost is removed when the item is marked lost and we are not able to run a job on the lost items that would actually apply the block.…
6 votes -
View actually linked bib records in 'Browse bibliographic headings'
When using the Browse bibliographic headings feature, it is not possible to diplay the list of bib records that are ACTUALLY linked to one authority. We can only see the bib records that match with the authority.
On the contrary, when using the F3 index, Alma provides an extra menu in the 'View' option of a bibliographic heading where one can choose between records that match the authority or records that are linked to the authority.
This Idea requests that the same feature be added in the Browse bib heading tool.22 votesThis idea has not received sufficient support from the community through votes. As a result, it is being closed to allow those votes to be reallocated to other active proposals. We appreciate the contribution and encourage continued participation in shaping future initiatives.
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Add fulfilment, Public and Internal Notes to the Excel spreadsheets for physical item sets
When a Physical Item set of records is exported into a spreadsheet via Tools > Excel, the fields Fulfilment Note, Public Note and Internal Notes 1, 2 and 3 are noticeably absent from the columns of data offered in that spreadsheet.
Those fields frequently play a major role in determining the action required by staff for the given item upon its return, as they’re used for requests for reclassification, relegation, etc. It would constitute a sizeable labour-saving fix to be able to generate/save/print off a ready list of all such messages, alphabetically sortable by contents, from the spreadsheet for…
22 votesThe note fields are available for display in results and are included when exporting all fields / current fields (if configured to display). This also applied when viewing an items set content.
See “Introducing the New Physical Items Experience” in Alma Release Notes
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User information in Print slip report
We are currently using the print slip report for our click and collect service but for us it is missing some vital user information around the requester. We would like to see the primary identifier in the report. We tried to deal with this in analytics but we also require the item barcode and this caused problems where there are multiple items under a title. The print slip report contains all the information (including the multiple barcodes) we need except for more extensive user information to help staff deal with this off site. The name is not enough, particularly…
24 votes -
Default options for tasks should be configurable by the library
I have a support case open (Case 06893601) that requests the ability to change the default option for “In-House Use”. This support case and others like it could be addressed by allowing the library to configure whether an action is the default.
A search of the Idea Exchange for "change default" results in a lengthy list from all areas, the cumulative effect of which clearly illustrates the need for this change.A few examples:
Reading Room Final Check-in
Warning message to confirm Check-In for Shipped Items
Release remaining encumbrance
Metadata Editor Templates to suppress from discovery and Don't publish…22 votes -
API UPDATE Single Tag in the record (PATCH)
Currently if I want to update a Bibliographic record I have to use a "PUT" command, but using this replace all tag in the record. So you have to pay attention if you don't put a tag this will be lost.
So we would like to have the possibility to update only one tag in the bibliographic record for example using another command, in Rest API usually is used a PATCH command that allow to change a single element of the resource. So I ask to implement a real UPDATE command (PATCH for example) so we could change single or…6 votesHello All,
This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.
This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.
We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.
Alma Product Team
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Add fields to specifiy the work order type or workorder status to the print slip for 'manage in process items'
The print slip for items in the Fulfillment > Manage in process items uses the ReceivingSlipLetter.
This is the workflow suggested by trainers for things like repairs or other technical work order flows.
The letter does not have the XML fields that would reflect work order type or work order status.
Development says this is an enhancement request, as they designed this letter for acquisitions work orders (case 00725539)4 votesHello All,
This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.
This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.
We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.
Alma Product Team
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New Manage Patron Services UI
In the new circulation desk UI, it would be useful if the appearance of the options: "Send loan receipt" and "Send request receipt" can be configured.
In a library that has decided not to enable these two letters, it does not make sense for them to show in the options drop-down menu.
The same thing happens with the option "add/renew patron role".4 votes -
A "not needed before" date for requests
As well as "not needed after" a particular date, it would be helpful if we could distinguish the requests that are "not needed before" a particular date.
We have closed stack and offsite requesting and it would help to organise the requests if we could order requests that are not required today, tomorrow or by a particular date. It would be especially helpful to PRINT this date in the request slip so that it is obvious to staff fetching items and their supervisors delegating work.
1 voteHello All,
This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.
This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.
We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.
Alma Product Team
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Job of SUSHI Harvesting should report standard SUSHI exceptions
At the moment when running a SUSHI harvesting job, the job reports as successfull without further notice even if the vendor sends the report with an exception as described in the COUNTER API standards: https://countermetrics.stoplight.io/docs/counter-sushi-api/7ccbfsfe7nrev-exception
Example:
Alma is asked to download reports for the following timespan: begindate=2025-01-01&enddate=2025-09-30
The vendor sends the JSON file containing
"Exceptions":[{"Code":3032,"Message":"Usage No Longer Available for Requested Dates","Data":"Usage no longer retained for the following yearmonths(s): 202501, 202502, 202503, 202504, 202505, 202506, 202507, 202508, 202509"}]The Alma job closes as successfull. The months in question are marked as completed.
Expected behaviour:
Alma should either report…24 votes -
Provide a configuration to limit by material type to a specific pick-up location
For institutions with multiple libraries where only one library may have A/V viewers or microform readers it would be helpful for that institution to limit the pick-up location by material type to the library that has the necessary equipment for onsite use.
This would eliminate confusion and time delay when a user makes a request to pick up a material type at a location where they cannot use it onsite.4 votes -
Allow us to create duplicate borrowing requests via the Users API
The SUNY system has created an ILLiad addon that automatically converts ILLiad borrowing requests into either Alma borrowing requests or Alma hold requests (depending on whether the requested item is locally available). We're using the Users API to create these requests in Alma. We've figured out how to override the Alma function that blocks the creation of duplicate hold requests when necessary, but we there's no way for us to override the function that blocks the creation of duplicate borrowing requests. Please add this feature to the Users API.
4 votes -
When cancelling requests from the pick list, display a warning message
On the pick list, requests are displayed at a title level. This means it is possible that multiple requests are present for the title. When clicking 'cancel request' from the title, all requests are cancelled, not only the first one. Since this behaviour occurs even when requests are from different requesters, for different volumes or different digitisations, we would like a warning message to appear before deleting multiple requests from this screen.
1 vote -
Resource sharing Rapido - matching process on 035 to allow for more granularity
When our users place a document delivery request or another library places a borrowing request for one of our items the system can look at System Control Number which includes OCLC number. This is good. If user has an OCLC it helps to ensure we are pulling the exact right item. But this includes anything in the 035 field. Currently we have the bib numbers from our previous system in the 035 which is standard practice. The system is matching on this number. This causes confusion and delays with requests. It would be helpful to be able to configure…
3 votes -
Invoicing from file: add a "Line exclusive" option for VAT type and add a value at invoice line level for invoicing state (fully/partially)
Hello, good morning!
As I am developing an app that transforms an XML "FACe" invoice (the Spanish standard for electronic invoicing) to an Excel file that can be uploaded into Alma, I have find out that the current Excel template which is published by Ex Libris lacks some fields or options that I think should be taken into consideration. Alma lets upload some XML invoces, but not the ones that follow the Spanish standard.
Previously, I opened a case in Support Center requesting some info about this topic, and the answer is that the options I am about to…29 votes -
New fields on Alma screens missing from Primo RS form
In the December 2017 enhancement, the fields Chapter Author, Chapter Title, and Editor were added to the Alma Resource Sharing screen and Chapter was renamed Chapter Number.
However, these fields were not added to the Primo Resource Sharing form, which means all the details must be entered in one field such as. Chapter details: title, author, number.
As most Resource Sharing requests arrive via the Primo form, it would be helpful if EXL fixed this too.18 votes -
Ability to assign Renewals.
In the same way POLs or Purchase Requests in review can be assigned. This will give us that ability to assign subscription renewals to selectors/budget holders for approval.
14 votesDear all,
Thank you for submitting this idea.
This functionality was implemented as part of the move to the new unified PO lines list, in Alma new interface. PO lines in different workflow steps can be assigned to users (see attached screenshot).
We are therefore setting this idea to “Closed”. We greatly value your input and encourage you to continue sharing your ideas for product enhancements. Your feedback plays a vital role in shaping our future developments.
Thank you,
Zohar Shemesh
Alma Product Team
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LENDING BEING PROCESSED
We would like Digital Lending Requests to be automatically updated to Being Processed once the slip has been printed - in the same that way Physical Lending Requests are updated to Being Processed once a hold has been placed via Manage Fulfillment Options. At the moment they have status Created Lending Request - which means we have to change the status manually.
3 votesHello All,
This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.
This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.
We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.
Alma Product Team
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