Alma
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1690 results found
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Make “Public access model for “Owned” purchase model” retrievable in Analytics query
When an Ebook Central ebook in the CZ is both owned and available in a subscribed subscription collection, the unlimited users license appears in the portfolio tab Acquisitions/Public Access model, and the number of users for the owned copy appears in "Public access model for "Owned" purchase model." Analytics cannot report out '“Public access model for “Owned” purchase model” in any case. All I can get is Public Access Model. When I report out both Purchase Model (owned, subscription, DDA) and Public Access model, and get owned and subscription but only Public Access Model unlimited users, I know that;s for…
7 votes -
Enhancing Security in Alma: Restricting Return without scanning the item, Claim Return, Found Functions to High-Level Roles
The new Alma Manage Patron Services, implemented in February 2025, allows any role to "Return" an item without scanning it. This function should be restricted to high-level roles only. Similarly, the "Found" and "Claimed Return" functions should also be limited to high-level roles.
Currently, WS students can access these functions with the Circulation Operator – Limited role. While we are in the process of removing the Actions Customizations from the Settings wheel, our preferred solution is to restrict access to these functions to higher-level roles.
7 votes -
Resource Sharing - Add Create Set Functionality from Rapido to New Resource Sharing UI
Rapido includes a create set feature described here: https://knowledge.exlibrisgroup.com/Media_Repository/Rapido_Product_Documentation/Workflows/01_Rapido_Sets#Creating_Sets. With the new Resource Sharing UI, it would be great if this functionality could be made available to Alma users who do not have Rapido.
7 votes -
Two-Factor Authentication (2FA) for developer portal
Currently login to the developer portal https://developers.exlibrisgroup.com/ requires username and password. If a user account associated with an organisation is compromised this gives the malicious actor access to use/create API keys to do anything they want in Alma.
For example a malicious actor could create an API key which allows them to access all the user information stored in Alma.
Access to manage API keys should be locked down with 2FA, password login is not sufficient.
7 votes -
Personnalize "Users - Remove Blocks"
"Users - Remove Blocks" job removes expired blocks from user records. We want to customize the processing to automatically remove expired blocks and short blocks (1or 2 days) to avoid unequal treatment between users.
9 votes -
Webhook for Library Hour Changes
It would be great if a event could be created that would fire a webhook when a librarys hours change.
The use case for this is when we use a 3rd party system that pulls hours out of Alma, we want to be able to know the hours have changed and perform a sync sooner than say 72 hours later (or whatever interval) when the outside system refreshes automatically.
This would be useful when we close do to inclement weather or something, so we could trigger updating our 3rd party system after the hours are updated in Alma.
7 votes -
Allow filtering and sorting on all columns in "In process items"
In the "In process items", some columns can be filtered (Process status, request filter, library) and some can be sorted but not all. It would be useful to be able to filter by "Modified by", "Modification date" and to sort by "Modification Date".
7 votes -
Make Approved Purchase Requests Editable
It would be very helpful if it was possible to edit Purchase Requests which have been approved. Our purchase requests default to 'electronic' material type, but if the electronic version of the requested item is unavailable and we need to order print copies instead, and the staff dealing with the request forget to change the material type before clicking on 'Approve and order', this means an order is created with the wrong material type and there is no way to fix this retrospectively. It would save us a lot of rework if it was possible to change the material type…
7 votes -
Work Order Types feature allows adjusting priorities OR Work Order Types can be switched according to the user's role
Work Order Types feature allows adjusting priorities OR
Work Order Types can be switched according to the user's role (more or less Work Order Types functions)Process type function options in the Items level can be remembered.
It used to be possible to memorize frequently used function options, but now they have disappeared.😢7 votes -
Change the order of the dropdown menu for 'Run a Job'
It would save a lot of time and extra clicks if the first option in the dropdown menu for 'Run a job' was switched to 'Name', rather than 'Description'.
7 votes -
When CZ update "Portfolio bibliographic record updated" runs, if POL is attached to portfolio & bib, automatically move POL to new bib
When we order a portfolio, the PO Line attaches to both the portfolio and the bibliographic record attached to the portfolio (this is good; it's how Alma works by design). Every week, there are numerous "Portfolio bibliographic record updated" tasks on the CZ Updates Task List. This means that the portfolio has moved to a different bib record. When "Portfolio bibliographic record updated" happens, the portfolio moves to a new bib. The POL remains attached to the portfolio (which is good!). However, the POL is not moved to the new bib record; it remains attached to the old bib record.…
7 votes -
Sorting the linked data records in the Fund transactions
In the Funds and Ledger Transactions area, it is completely illogical that the related records cannot be sorted, but can be sorted by Type, Date and Amount. A classic use case:
I would like to know whether a particular pole has been assigned Encumberance, Disencubrance and Expenditure. As it is not clear whether the date is the invoice date or the current date of the respective action, this sorting method does not help at all.7 votes -
Manage Sets without Repository Manager permissions
It would be nice if we could update and manage repository sets without needing the Repository Manager role. Without it, staff can create sets and run queries, but they can't update any sets that weren't personally created by them, making it so that managers are having to make small updates that could easily be made by staff.
7 votes -
Improve Request Limit configuration to match Loan Limit configuration
Request limit configuration is currently extremely limited:
- It applies across the whole instutition
- It is a single limit which can't be distinguished for different material types, items or kinds of requests
- It is linked only the user group of the patron.
We propose that request limit config should match loan limit config and allow for other variables:
- Application to a specific library
- Limit by item policy, location, material type, user group, statistical category and job category.
An additional improvement would be to allow some link up between request limits and loan limits. They are particularly problematic for remote storage integrations…
7 votes -
Treat invoices created from Excel as distinct from manually created invoices for the purpose of creating invoice review rules
Currently, invoices that are created from Excel spreadsheets are considered to be created manually. We want to be able to create invoice review rules (https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/020Acquisitions/040Configuring_Acquisitions/100Configuring_Invoice_Review_Rules) that set invoices created from Excel files to a status of 'in review' and those that are created manually by staff to 'in approval'. In order to do this, we need to be able to distinguish between invoices created manually by staff and those created from Excel files.
7 votes -
Process type "Lost and Paid" Should Not Be Added To Items After Waiving Their Lost Item Replacement Fees
We discovered that the process type "Lost and Paid" is applied to items whose Lost Replacement Fee has been waived by staff! This is misleading. It means that we have items marked as Lost and Paid where no money has exchanged hands. This can have financial audit/reconciliation implications if a report is generated on this process type without relying on other data to clarify past transactions.
I wonder if Alma could add an additional process type that would better distinguish between lost books that were actually paid for and those whose fee was forgiven by using, for example, "Lost and…
7 votes -
Customize secondary search menu under Borrowing/Lending requests
When searching under Borrowing & Lending requests, the order of the search field options defaults to alphabetical.
It would be nice to have the ability to customize the order of the search options, so the most used fields can be placed closer to the top of the list to avoid extra scrolling.
For example, searching by Title is common, but the option is near the bottom of the menu. Staff need to scroll down to it every time they want to search requests by Title.
It would be nice to at least be able to identify a favorite search field,…
7 votes -
Visibility that staff is working on a Borrowing or Lending request via facet
Description
Enhancing visibility into requests currently being processed by colleagues will significantly improve the efficiency and effectiveness of Resource Sharing Borrowing and Lending operations.
Please add a facet option to filter out any “free” requests that aren’t being worked on by other staff. By streamlining workflows, libraries can ensure a smoother process, a better client experience, and a more coordinated collaboration among borrowing and lending libraries.
Alternatively, it could be a note on the request or something similar - a visibility feature that allows staff to better allocate their time by avoiding overlaps and duplicate efforts.
Impact of Problem
Our…
7 votes -
Request for Improvement of the Physical Item Receiving Function in the Library
Currently in Alma, when librarians receive physical items that have been ordered and have arrived at the library, items with a patron physical item request and items without a patron physical item request must be processed separately.
It would be helpful to have a feature that allows librarians to receive both types of physical items—those with a patron physical item request and those without—together in a single receiving workflow.
7 votes -
Invoice templates
Allow a template so if I'm invoicing dozens of orders in a row for one vendor I don't need to go through a bunch of drop down menus every time- Just one vendor, default account, same invoice date, pre-paid, with a credit card, etc.
7 votes
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