Alma
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2003 results found
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Add number of requested pages of a Digitization Request to Analytics
In Alma a digitization request shows a note field containing the Start page and End page as submitted via the request form.
This information doesn't appear in Analytics.
We would like to be able to report on the number of pages requested for digitization.15 votes -
Top Level Collection Analytics
Please add top Top Level Collection information to Analytics. Specifically, we are looking for data on changes to the collection such as items added, who added them, when they were added, and any changes to the collection or sub-collections and who made the changes.
11 votes -
Add “previous year” as an option in serials subscription date range drop down menu for invoice lines.
Some of the invoices we process are for serials subscriptions for the previous calendar year. Having “previous year” as an option, for invoice line subscription ranges would be helpful.
12 votes -
Search function in Monitor Jobs Menu
In the menu "Monitor Jobs" (Admin -> Manage Jobs and Sets -> Monitor Jobs) there is no search function for the Scheduled Jobs. For all other Tabs (Scheduled Manual Jobs ; Running ; History) there is a search function. As we have many Scheduled Jobs it would be very useful if a search function could be implemented as in the other tabs.
Thank you
8 votes -
Enhanced Export Physical items CSV, TSB, XLSX
We use the physical items export procedure at regular intervals in the form of a CSV file (comma-separated text file). Official documentation :
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/050Administration/070Managing_Jobs/020Manual_Jobs_on_Defined_Sets
see “Export Physical Item” sectionThe CSV file is inconsistent: fields are sometimes surrounded by quotation marks, sometimes by French quotation marks (guillemets), sometimes by quotation marks and French quotation marks (guillemets), and sometimes by nothing at all. This causes problems for some of the analysis programs we use in post-processing.
We would like to see one improvement:
-A compliant CSV file: quotation marks systematically surrounding each field.
-Can we have the option to export in…23 votes -
Make Bib Description editable when editing a POL
It would be helpful to be able to edit the Bib Description section of a POL after having clicked on 'Edit' to edit the POL, rather than needing to save the POL, return to it and then click separately onto 'Bib Description' to update that section. Sometimes it's necessary for the description to be different to the MARC record, e.g. when ordering an annual content update for an encyclopedia, where we would want each annual update to have it's own POL but for them all to be linked to the same bib record.
21 votes -
Standing orders - transferring additional information from one PO Line to another by changing the vendor in standing order
Changin vendor for the Print Book Standing Orders closes current PO line and creates a new one instead simply changing a vendor. This action moves all items to new PO line while the additional and very useful information are lost. Keeping all internal notes (PO Line notes, renewal note, invoice note), attachments, invoice lines, history in a new PO line allows us to track standing order and to avoid unexpected problems with our inventory.
We would like to have this option in the work with Print Book Standing Orders.23 votes -
Add the edition statement to the citation display in alma
Could you add the edition field to the display of citations within Alma? It would make it easier to check that the newest edition is the one listing. Law books, for instance, might have a new edition each year and there is sometimes a cataloguing mismatch between the copyright and the publication dates with print/eBooks which is easier to disentangle if you can see the edition. The edition displays in the Title search results in Alma and in the citations on Leganto.
7 votes -
Allow granularity in API limits
The Universities of Wisconsin make extensive use of APIs, both Alma and Primo, in our consortium.
We use APIs for our locally developed discovery environment, for reporting purposes, and for staff/business processes where Alma functionality does not meet our needs.
However, all these uses of APIs are forced to contend with one set of limits. So if we hit our limit for whatever reason - a bot crawling our catalog, a call-intensive app used by our staff, etc., ALL of our API using applications suffer and/or fail.
UW is a responsible user of APIs and has an experienced development group…
9 votes -
Add new Hein collection
We've received an automated message from Hein saying that their new "National Defense University Press Publications" collection has been added to the existing "Military and Government" collection and is available free of charge through our HeinOnline Core subscription. We have the CZ instance for Military and Government (615470000000000459) activated, but I don't see a separate collection for the NDU set. Please (a) confirm that Hein will feed the NDU titles into 615470000000000459 or (b) provide the NDU titles as a separate CZ collection for activation. https://help.heinonline.org/kb/heinonline-database-title-listings/
5 votes -
Alma : add search indexes for all MARC21 fields
We would find it very helpful if the tag and the search index were displayed in the search. Sometimes the tags are not self-explanatory, there are multiple similar tags or there are different ways to name it. So, one must regularly check the list (https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/Metadata_Management/180Search_Indexes/050MARC_21_Search_Indexes) to see what the exact designation is.
So if the field code (= search index) were provided as well, it would be very helpful. This way, one could search by tag or search index.Thanks for your help !
6 votes -
Adding Facets to Alma's internal All Titles, Physical Titles, and Physical Items searches
Currently, a search within Alma allows for a limited number of facets to filter a user's search when searching "All Titles", "Physical Titles", and "Physical Items". These only include the following facets: "Material Type", "Resource Type", "Language", and "Publication Year."
In contrast, Primo VE's public search has many more configurable options that include "Location", "Creation Date", "Collection", "Availability/Peer Review", etc. It seems odd that Alma would be unable to also use some of these options since they're configured within Alma. At the very least, having "Location" added as a facet would be helpful for seeing where items are in a…
22 votes -
Improve Request Limit configuration to match Loan Limit configuration
Request limit configuration is currently extremely limited:
- It applies across the whole instutition
- It is a single limit which can't be distinguished for different material types, items or kinds of requests
- It is linked only the user group of the patron.
We propose that request limit config should match loan limit config and allow for other variables:
- Application to a specific library
- Limit by item policy, location, material type, user group, statistical category and job category.
An additional improvement would be to allow some link up between request limits and loan limits. They are particularly problematic for remote storage integrations…
6 votes -
Printed history of invoice IN PDF FORMAT as proof of approval - for audits
Printed history of an invoice is accepted as an official approval for audits.
History output can be downloaded only in excel now, which can be overwritten manually in excel, that does not support the audit reason.
My request is that history of an invoice should be downloaded in pdf format too which should be unchangeable.9 votes -
Add barcode to Managed Deleted Repository report
It would be very helpful if the Managed Deleted Repository Report could include the barcode of the item that was withdrawn. We were recently working on an inventory project, compiling a spreadsheet with barcodes. Some items were withdrawn, but we had them in our barcode spreadsheet and needed to delete them. We thought that the Managed Deleted Repository Report would help us identify them, but the barcode wasn't in the report.
11 votes -
Adding bib- and item-level information like "MMS ID" and "Barcode" to a patron's "Requests"
When using "Fulfillment -> Manage Patron Services" to view a user's account, the "Requests" tab shows a patron's current requests, but these lack identifying and linked information beyond the title. Being able to view and click on a link to the MMS ID of the record that the request is for would be helpful since a library may have multiple records with the same title; in addition, item-level information like possible Barcodes for items that would fulfill the request would be helpful in visually confirming that a particular item in hand matches a patron’s request.
Would it be possible to…
7 votes -
Enhancing Security in Alma: Restricting Return without scanning the item, Claim Return, Found Functions to High-Level Roles
The new Alma Manage Patron Services, implemented in February 2025, allows any role to "Return" an item without scanning it. This function should be restricted to high-level roles only. Similarly, the "Found" and "Claimed Return" functions should also be limited to high-level roles.
Currently, WS students can access these functions with the Circulation Operator – Limited role. While we are in the process of removing the Actions Customizations from the Settings wheel, our preferred solution is to restrict access to these functions to higher-level roles.
7 votes -
Add clarifying language to the Delete Holdings records with no Physical Items job
Adjust the wording on the “Delete Holdings records with no Physical items” job to match wording from the “Withdrawn Physical items” job. Change “Delete bibliographic records” to “Delete bibliographic records that have no other holdings” AND "Suppress bibliographic records” to “Suppress bibliographic records that have no other holdings from publishing”. This would add needed clarity to what is happening when running the "Delete Holdings records with no Physical items" job.
4 votes -
Change item to damaged in patron's account - not in item description
If we could change the status of the item to damaged on the patrons account (like you can to lost) then the fee would appear - it would save many steps.
12 votes -
Implement the Counter Registry API
Tasha from COUNTER asked (during ER&L 2024) if anyone had spoken with ExL about implementing the registry API. In the registry, there's SUSHI details, contact details, and notifications. Harvesting from COUNTER registry would reduce complications and would alert librarians to any problems.
Tamar, Tasha, Beda, and I discussed this in person at ER&L 2024. :)
73 votes
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