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198 results found

  1. 69 votes
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  2. Enable the ability to make an item missing that has a process type

    In order to mark an item 'missing' it currently has to have a status of 'item in place'. However, many items that have a status of 'item not in place' need to be marked as missing. If an item gets lost in transit from one library to another or has a process type of technical migration and cannot be found, those items need to be marked as missing.

    The current process requires that these items be checked in so they do not have a process type before they can be made missing. This seems counter intuitive to check in an…

    64 votes
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  3. Changing Holdings or Relinking Item is Possible Only in User Role Scope for SOURCE library

    At present staff can move items from a library they don’t have a user role for, to a library they do have a user role for. For example, staff could move an item from the Rare Book Collection holding in one library to a Withdrawn holding in another library if they have the user role for the latter.

    In the May 2021 release changing holdings for an item or relinking an item to a bibliographic record required the TARGET library to be within the scope of the user role. This prevents moving item or changing holdings for an item if…

    62 votes
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  4. Update 863/864/865 when items are withdrawn

    There is a crucial step missing in the Automatic Generation of the Summary Holdings Statement Based on Items process. The process is documented here:
    https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/040Metadata_Management/020Navigating_the_MD_Editor_Page?uxp=true#Automatic_Generation_of_the_Summary_Holdings_Statement_Based_on_Items

    When items which are linked to the Holdings record are withdrawn, there is no process to update the Holdings record 863/864/865 fields to create an updated 866/867/868 field. When items are withdrawn, the user has to manually edit the Holdings records.

    Since the creation of the 863/864/865 field is now automated based on received items being linked to the holdings record, there is a need for the 863/864/865 to be automatically re-created when the linked…

    61 votes
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  5. Add a "delete" command in addition to the "withdraw" command

    Currently, when a staff deletes an item record, the person can only use the "withdraw" command, even if the person is deleting an item record created by mistake. Adding an additional Delete command will distinguish the two purposes. We can then pull out WITHDRAW statistics in Design Analytics for the true withdrawn items, and not including the number of item records deleted for purposes of cleaning up data.

    57 votes
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  6. Need a way to perform "scan in" or other workflow operations in batch, either from an itemized set or from a .txt or .csv file

    Use case: We have a large number of items which are being moved from our regular collection to our archives. We have already created a .txt file of barcode numbers and used that file to create a set in Alma, so that we might run Change Holdings and Change Physical Items jobs against the set. It would be much more efficient if we could then run a batch "scan in" or equivalent operations to actually place the items in transit to their new location and then the archives could likewise use that set to get the items out of transit…

    56 votes
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  7. Physical Item Editor - General Information Tab - add Chron. K (day) field

    When in the Physical Item Editor (for periodicals receiving work), it would be more convenient if the General Information Tab included the field for Chronology K (for day of month), (along with the Chron. I (year) and Chron. J (month) fields). As it is, if the day of the month needs to be edited, you have to go into the separate ENUM/CHRON Information Tab.

    55 votes
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  8. Item Material Type master List lacking several types

    The master list of Item Material Types is lacking three types commonly used by Special Collections cataloging. Please add Archival material, Broadside, and Poster to the master Item Material Types list.

    52 votes
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  9. Move requests and temporary locations - option to flag for processing, etc.

    At present the item move requests sometimes work too seamlessly. Especially for items that are onloan when the request are made (or the item is restored to its permanent location). This is an issue when the items need manual intervention, e.g. relabelling. Items go through the process without being flagged unless another process is used, e.g. a work order or fulfillment note.

    It should be possible to flag items for manual intervention when they arrive at their new or original location. A message on the lines of 'Move Request: check labels etc.,' in the manner of a fulfillment note.

    50 votes
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  10. The ability to sort the "List of Items" by "Copy ID" or "Item Call Number"

    Adding "Copy ID" and "Item Call Number" to the "Sort routine" in the "List of Items would be very helpful for us. We catalog various types of equipment to loan out to students. The equipment has a Permanent Call Number which designates the type of equipment and where the equipment is from using a code. Each piece of equipment belonging to that bibliographic record has an item call number so being able to sort by item call number or copy ID would make our life easier. Thank you.

    49 votes
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  11. Add functionality to Change Item Information

    It would be useful to have more options in the Scan in/Change Item Information function - for example, the ability to change Material Type and Inventory Date.

    47 votes
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  12. Change physical items job -- adding notes improvement

    The "Append to field" option was added in November 2023, but two additional options are still required.

    1. 'Delimiter' should be an option.
      Now, the default delimiter is ";".
      Some institutions use symbols other than ";" as delimiters.
      For example, we use "|".
      Therefore, there is a need to make the delimiter optional.

    2. Writing forward in the note
      The current specification is to write backwards.
      Some institutions operate writing new information in the front of the note.
      There are three reasons for this.
      (1)It is easier to manually add notes at the front of the note.
      (2)It is easier to see…

    45 votes
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  13. Check for existing barcode in import profile

    I would like to see a setting in the import profile to check the IZ for the pre-existence of the incoming barcode. Publishing and importing can be a fairly blunt tool that leads either to too many or too few objects being imported. When importing large numbers of records, there should be a setting in the match tab that looks for that barcode and rejects the item if that barcode already exists. This would prevent needless duplication especially when publishing on the bib level.

    44 votes
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  14. Suppress Items from discovery for a particular physical location but keep Holding statement

    We feel that it would be useful to be able to suppress items from discovery from a particular Physical location but still display the holdings information.
    This would be extremely useful for our Journals collections, whereby we receive individual items but only want to display the holdings statement to the end user.

    42 votes
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  15. Ignore call number prefix ($$k) in BROWSE SHELFLIST in Alma

    Alma's Browse Shelflist function includes the call number prefix (holdings record field 852 $$k) when generating the browse list. At the University at Buffalo, we use that prefix for oversize volumes, and for a variety of other sub-locations, designations and shelving areas.

    As a result, any holdings with a prefix ($$k) does not show up alongside holdings in the same call number range, essentially hiding many titles from staff who seek to browse the shelf list.

    An advanced search for specific library holdings, permanent call number type, and permanent call number does not remedy this issue, as it does not…

    42 votes
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  16. Item Sequences Configuration: "Set Next Sequence Value"

    It is currently not possible to change the sequence value to a lower one --> error message: "The new sequence value must be greater than the current value."
    In order to achieve the desired result, you then have to delete the counter and set it up again.
    Please change this behavior! Thanks in advance!

    41 votes
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  17. When viewing an item, there should be an option to edit without leaving the item screen

    When you view an item (or click on the barcode to view an item), there should be an option on the item screen to edit the item. Instead, if we decide we need to edit the item, we have to back out of the item screen, then select Actions --> edit to edit the item. Too many clicks!

    40 votes
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  18. Function to have a real time physical inventory

    Real-time physical inventory:
    1. Ability to choose location and general call number range
    2.Displayed by call number order including title, number of charges, number of browses and current item status (missing, work order, on loan)
    3.Capacity to mark items with different categories (determined by institution): missing, need preservation, archival box, annex bound, etc.

    40 votes
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  19. Generate accession number by typing directly in field 852

    Generation an accession number in 852$$h or $$j can only be done by using the menu (Tools -> MARC21 holdings -> generate accession number), or by keyboard shortcut (ctrl+schift+A) in the new MDE.
    Even though the keyboard shortcut saves some clicks, we would like to type the prefix directly in field 852, followed by a character like # for example, that would indicate to Alma to generate the sequence number after saving the holding record.

    Example : 852 $$b library $$c location $$h RIA #
    -> after saving the record :
    852 $$b library $$c location $$h RIA 6785

    If…

    39 votes
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  20. Link licenses to physical resources

    Allow physical resources to have an attached license similar to electronic resources.

    For example, a DVD may have specific educational and/or screening rights that we would like to save as a license and link to the DVD.

    39 votes
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