Alma
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127 results found
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Changes made to Enumeration D - H, and Chronology K & M should appear in the item History tab
At this time, only changes made to the Enumeration Fields A-C, Chronology I-J, and Chronology L appear in the item record under the History tab; we would like for changes made to any of the Enumeration and Chronology fields to appear in the History tab of the item record.
If Alma is offering the use of 13 different enum/chron fields, they should all follow the same rules. Emphasis should not be given to just a handful of these fields, because many institutions use more than the 6 most popular fields.
16 votes -
Add privilege to perform "Browse shelf listing" to physical inventory roles
When a user has the "Physical Inventory Operator" but no "Cataloger" role he/she can perform browse search in bibliographical and authority data but can NOT select "Browse shelf listing" - which is what one would expect.
It would be helpful for staff not working in the area of cataloging to be able to do call number browse search. There are several use cases:
.) Browse search can be very useful to look up complex call numbers of multi-volume works that are published in volumes and are further subdivided into sections. By looking at the index you can sometimes get a…16 votes -
Run a "change temporary location indications" job
This functionnality is currently available only with the "change physical item" that allows change for all item indications. Such a new job would help all librarians to change temporary locations for a set of documents avoiding the risk of errors in other item fields. With that new option, it would be possible to keep the "change physical item" job only available to ILS manager and let all librarians run the "change temporary location indications"
14 votes -
Allow the ability to withdraw an item when holding is associated with an Active PO Line
Library staff need the ability to delete-withdraw items from holdings that are associated with active PO lines when the item has been replaced by a newer year. This activity is typical when a library retains only the current year's issues or the latest volume of a serial.
At present, in order to withdraw these items, the staff member must move the items to a secondary holding record that is not linked to the active PO line, which adds unnecessary work to a simple withdrawal task.
According to a Knowledge Article on the topic https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/Withdraw_an_Item_with_an_Attached_Purchase_Order_Line, it is currently only possible…
11 votes -
Change Physical Item Job should ignore default MARC holdings template when changing location
Also entered as NERS ID 5949 for Next year's enhancement process cycle
When using the Change Physical Items job to change an item's location, we are running into problems because of the way Alma processes this job. Alma creates a new holding with the same data as the original holding and reattaches the items to this new holdings record. If all items are changed to the new location, the original holding is deleted. When creating the new holding, Alma uses the default MARC holding template. Our default is set with 852 indicator 1 set to 1 for Dewey Decimal classification,…
10 votes -
Auto-assigning barcodes to a set of physical records in Alma
Currently there is no way to auto-assign barcodes to a set of physical items in Alma in order to retrieve in-house usage statistics for non-circulating material. We were informed this is possible for new items at the Acquisitions stage but not currently possible for existing material in Alma. We are requesting a new job to be run in Alma or via an import profile to auto-generate barcodes to a set off physical items in Alma for in house statistical purposes.
10 votes -
Automatic addition of specific holdings to a Collection in Alma
Is it possible to have a particular holdings location in Alma to be automatically added to the Collections feature rather than manually adding each title? For example, anything that may be catalogued at the location John Paul II Library>>Closed Access, can they be automatically added to ‘Collections’ at the cataloguing stage without input from the cataloguer?
Currently, the only way to add them to a ‘Collection’ is to manually add it at the cataloguing stage by choosing 'View Related Data>>View Collections>>Add to Collection'. However, with multiple cataloguers in varying departments in our institution, this is an added step that may…
9 votes -
Allow the use of comma for decimal separator in item replacement cost.
Hello,
Instead of using a decimal point for the decimal separator, the Brazilian real have a comma. The thousands separator for Brazilian money is the period.
Alma does not allow the use of comma as a decimal separator in item replacement cost. This is causing several problems to us, as this field had comma in it from our previous system (Aleph), and every time we need to update an item record the system gives an "Item replacement cost must be a number" error. Also, it seems that any Analytics report that includes the field results in an SQL error.
Regards,
…
8 votes -
Publishing to OCLC: Enrich LHRs Using OCN Instead of MMS ID for Unchanged/Deleted Holdings
OCLC processes incoming Local Holding Records (LHRs) by applying a 'replace all' mechanism. If WorldCat has three holding records for an OCN and the library sends just one holding record, WorldCat will replace the three existing holdings with the single incoming holding. This is documented here: https://help-nl.oclc.org/Metadata_Services/WorldShare_Collection_Manager/Data_sync_collections/Create_an_ongoing_data_sync_collection/Local_holdings_records_collection/30MARC_21_Format_for_Holdings_Data_and_OCLC_local_holdings_records
Currently, Alma's LHR publishing job for OCLC takes this into account by enriching the publishing of modified holdings with unmodified/deleted holdings that belong to the same bibliographic record. According to the Alma documentation: "Note also that when a holdings record is updated, it is republished together with all the holdings records linked to…
8 votes -
Commitment to retain blocked by location
The commitment to retain functionality is really great for managing shared print collections, but not all physical locations should be eligible for retention commitments. For example, there are certain locations that might hold rented/leased material or material that the library cannot commit to retaining long term. Items in those locations should not present those fields. Can that be added to physical item configuration?
7 votes -
Add barcode to Managed Deleted Repository report
It would be very helpful if the Managed Deleted Repository Report could include the barcode of the item that was withdrawn. We were recently working on an inventory project, compiling a spreadsheet with barcodes. Some items were withdrawn, but we had them in our barcode spreadsheet and needed to delete them. We thought that the Managed Deleted Repository Report would help us identify them, but the barcode wasn't in the report.
7 votes -
When a specific Operator runs a Job that updates physical items, the ID of the Operator that initiated the job should be included in physica
When a specific operator runs a job to update or change physical items, that operator should be listed in the physical item's history, rather than just "System".
6 votes -
Add "number of renewals" as a unit of measure for configuring maximum renewal period
Telling patrons that something can be renewed a maximum of one, three, or six times is much clearer than explaining a renewal period, and patrons are often caught off guard when a renewal goes through for fewer days than usual. Adding "number of renewals" as an option for configuring maximum renewal would greatly cut back on confusion.
6 votes -
Add 130 and 246 fields to brief results in Physical Titles search
We would like data from the 130 and 246 fields to display in brief results for Physical titles searches. We would want the 130 field to be labeled as "Uniform Title" and the 246 field to be labeled as "Varying Form of Title." This is useful for serials where the title in the 245 field isn't necessarily the most well-known form of the title.
5 votes -
Toggle Provenance Codes for Display
I'd like to propose an enhancement that allows provenance codes to be disabled/hidden instead of exclusively being deleted when they are no longer needed.
Currently, provenance codes can't be "hidden" from selection if they are no longer needed. Once a provenance code is not used, it can only be deleted and then any items with that code previously assigned are left with a single character from the code and "not listed".
We use provenance codes to note grant-funded resources, but once the grant is used up, we'd like to remove the provenance code option so it doesn't clutter up the…
4 votes -
Ability to create multiple workorders for several items sharing the same MMS ID
Have the ability to create multiple work orders for several items sharing the same MMS ID (ex. serial with multiple volumes to pull and transfer to a different library). Currently we need to create a new a work order for each volume. This would improve workflow efficiency.
4 votes -
Filter hold shelf by location
The Active Hold Shelf and Expired Hold Shelf both lump everything together: holds for our own library and interlibrary loans (location = resource sharing library). It would be most useful to be able to filter and view only one type of those at once, such as only the ILLs on the Active Hold Shelf. Right now there are no filters at all on the Active or Expired Hold Shelves.
4 votes -
Ability to combine two or more existing items into a kit without losing POL information
If there's a way to do this, I can't find it.
What I would like to have is to take existing/previously received items (presumably with their own barcodes) and then combine them under one barcode as a kit. In theory, you can use "Bond Items" to do this, but the problem is that you effectively lose your POL receiving info (as well as all other individual item info) from the combined items. In my organization's case, this can cause an issue for the auditing department if the is a question or issue involving one of the merged items since there…3 votes -
Add process type (work order) and update call number to Repository Import profile
I know there are two jobs available - create physical items work order and update call number from bibliographic - that can be done with item sets.
But why not make it easier so we can do these two things with the Repository import profile?
It would be a huge timesaver if the physical mapping has these options:
Assign Process type (work orders)
Update holdings call number without creating new holdings record/item records when using the repository import profile.
Thank you.
3 votes -
Enable default "At" department selection for Process Type in Physical Item Editor
To change the Process type in the physical item editor, you have to select Process type, then the "At" dropdown. Instead of clicking on the dropdown and selecting the department, it will be much easier if there's always a default selection. Please make this possible as repetitive data entry is a pain point in the physical item editor. I know it's possible to do this in batch using an Alma job. But some staff just cannot handle or have permissions to run jobs to make item changes.
3 votes
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