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198 results found

  1. Physical titles results-- option to Sort by call number

    Currently, a Physical titles search by call number does NOT give us the option to Sort by call number. In order to sort by call number, we have to do a Physical items search. Having the option to sort by call number (Asc or Desc) would be extremely useful. The display options for Physical titles vs. Physical items are different. If your primary search for most projects is by Physical titles, it is problematic not to have a sort option by Permanent call number.

    15 votes
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  2. Enhance Shelf Report

    Shelf report is a great tool but only searches for items based on permanent location and not their current/temporary location. As a result, items that are on display will display exactly as if they are missing and scanning a display shelf shows that the items were scanned but do not belong in that location, the same status as if an item from the traditional shelving was placed on the display shelf.

    Additionally, it was previously posted (June 28, 2022) that it would be useful to be able to select multiple locations when performing a shelf report. It was commented that…

    15 votes
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  3. Changes made to Enumeration D - H, and Chronology K & M should appear in the item History tab

    At this time, only changes made to the Enumeration Fields A-C, Chronology I-J, and Chronology L appear in the item record under the History tab; we would like for changes made to any of the Enumeration and Chronology fields to appear in the History tab of the item record.

    If Alma is offering the use of 13 different enum/chron fields, they should all follow the same rules. Emphasis should not be given to just a handful of these fields, because many institutions use more than the 6 most popular fields.

    15 votes
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  4. Run a "change temporary location indications" job

    This functionnality is currently available only with the "change physical item" that allows change for all item indications. Such a new job would help all librarians to change temporary locations for a set of documents avoiding the risk of errors in other item fields. With that new option, it would be possible to keep the "change physical item" job only available to ILS manager and let all librarians run the "change temporary location indications"

    14 votes
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  5. Add process type to physical item mapping in import profile

    Since we do our own physical processing of new materials, we would like to be able to set the process type to "in process" automatically during batch import. Currently we have to edit each item record after import to set the process type.

    The physical item mapping section of the inventory information tab should allow mapping the process type to a MARC field and subfield, like it does for other item data.

    14 votes
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  6. Change Physical Item Job should ignore default MARC holdings template when changing location

    Also entered as NERS ID 5949 for Next year's enhancement process cycle

    When using the Change Physical Items job to change an item's location, we are running into problems because of the way Alma processes this job. Alma creates a new holding with the same data as the original holding and reattaches the items to this new holdings record. If all items are changed to the new location, the original holding is deleted. When creating the new holding, Alma uses the default MARC holding template. Our default is set with 852 indicator 1 set to 1 for Dewey Decimal classification,…

    13 votes
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  7. Change Chronology J numerical values into names of months or seasons in Description field in Physical Item Editor

    For the purpose of sorting months in Chronology J, we have to put numerical values in it, for example 05 for May. However, when we generate the Description, 05 would remain 05, so the description would be: v.12 no.5(2019:05). This is printed onto our label for the students to read. It would be better if Alma can automatically convert the numbers into words in the Description field, e.g. v.12 no.5 (2019:May) through the Generate button. Similarly, for seasons in Chronology J, the numerical values are from 21-24. We want Alma to automatically convert the numbers into names of seasons, e.g.…

    13 votes
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  8. Add a new Analytics element Call number prefix

    It's found that there is currently not the element Call number prefix in Design Analytics. But in our library, we use call number prefix to identify different shelving locations. And the call number prefix is entered neatly in 852 $k of holdings record. Please add this Call number prefix element to Design analytics. Thank you. Please refer to SF 00654880.

    13 votes
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  9. Temporary Location should include Temporary Item Policy

    When we pull a volume from the Stacks and put it on the Reserves shelves, we want to change the Item Policy from the Stacks default to a much shorter loan period. When we restore the item to the Stacks we want to restore the Item Policy to what it was. As it is, we have to know what the former policy was for each item and break a large batch of items coming off reserve into multiple files for each Item Policy that is wanted.

    12 votes
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  10. quick cataloging

    Quick Cataloging

    Since Resources>>Create Inventory>>Add Physical Item has been adapted for use in scenarios where additional cataloging is neither required nor desired (e.g. brief bibs for equipment), it would be nice to include a tick box (similar to the Suppress from Discovery) to indicate that additional cataloging is required. When the box is checked, a work order will be triggered for additional cataloging and the pick from shelf request will be created. When the box is not checked, the record and item will be created with no work order or request. Additionally, it might be nice to have a configuration…

    12 votes
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  11. Improve 008 field facet for Pulbication Year

    Currently, Alma only acknowledges the first 4 digits after the 6th position as "Publication Year".
    The MARC21 standard has a much more in depth system, and Alma facets should account for the following features.

    1.- Alma currently only recognizes numbers, but in the MARC21 standard the letter 'u' is established as an unknown/wild card.
    For instance, 19uu should be recognized as 1900 or 19??. 182u = 182?, 1uuu = 1??? and so on.

    2.- The 6th position letter defines how many specific years and what those years mean, up to 2 different years.
    Alma now only recognizes what is after…

    12 votes
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  12. Campos de accesibilidad 341 y 532 en índices de búsqueda

    Los campos MARC21 de accesibilidad 341 y 532 no son recuperables en los índices de búsqueda de Alma (MARC 21 Search Indexes). Necesitamos que se puedan recuperar.

    MARC21 accessibility fields 341 and 532 are not recoverable in Alma's search indexes (MARC 21 Search Indexes). We need them to be able to recover.

    341 - Contenido de accesibilidad
    341 - Accessibility Content
    532 - Nota de accesibilidad
    532 - Accessibility Note

    ¡Gracias!
    Thank you!

    12 votes
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  13. Prevent duplicate storage location IDs

    When you duplicate a physical item, the copy ID and inventory number and barcode are treated as unique and therefore not duplicated. We would like a configuration setting to treat the storage location ID as unique as well. Staff often duplicate existing items when adding new items since many of the fields are the same, but they sometimes forget to delete the storage ID when duplicating. Our storage management uses unique IDs like a barcode and these duplicates cause problems.

    12 votes
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  14. When Managing In Process Items ability to sort list of items into shelf order

    When managing in process items in a work order department we may want to take a device with this list to a shelf of items in call number order e.g. damaged items shelved in call number order or theses ready to be shipped for digitisation. Call number is available as a field, but it's not possible to sort by it (ideally we'd want to sort by normalised call number.

    11 votes
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  15. Allow the ability to withdraw an item when holding is associated with an Active PO Line

    Library staff need the ability to delete-withdraw items from holdings that are associated with active PO lines when the item has been replaced by a newer year. This activity is typical when a library retains only the current year's issues or the latest volume of a serial.

    At present, in order to withdraw these items, the staff member must move the items to a secondary holding record that is not linked to the active PO line, which adds unnecessary work to a simple withdrawal task.

    According to a Knowledge Article on the topic https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/Withdraw_an_Item_with_an_Attached_Purchase_Order_Line, it is currently only possible…

    11 votes
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  16. Include item creation date in the advanced search options for item records

    We have been trying to monitor progress in retrospective cataloguing projects using the advanced search, but run into some problems with options for searching in item records.

    We can quite accurately produce sets for items which were last updated within a given date range, but this isn't really fit for purpose. If a cataloguer makes a correction or re-saves at a later date then this will exclude it from retrospective counts, say for the previous month or year.

    Having the option to search on item record creation date would provide a much more accurate tool for reporting on work done…

    10 votes
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  17. Auto-assigning barcodes to a set of physical records in Alma

    Currently there is no way to auto-assign barcodes to a set of physical items in Alma in order to retrieve in-house usage statistics for non-circulating material. We were informed this is possible for new items at the Acquisitions stage but not currently possible for existing material in Alma. We are requesting a new job to be run in Alma or via an import profile to auto-generate barcodes to a set off physical items in Alma for in house statistical purposes.

    10 votes
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  18. Metadata clean up

    It would be great to alter the material type of items whilst they item is still on loan, so that an item with a material type of "none" could become a book.

    9 votes
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  19. run a job physical items Enumeration

    In "Run a job / update physical items" only some fields are included. Ideally, it would be best if all fields could be updated. Minimally, we would like to add • EnumerationA • ChronologyI • ChronologyJ

    9 votes
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  20. Allow user to specify "Do not pick from shelf" when using the Add Physical Item workflow

    When you create an item for loan as part of the circulation desk workflow (via Fulfillment > Manage Patron Services > Create Item and choosing New), an Acquisition Technical Services work order is created, and Alma assumes (correctly) that the item is in hand.

    When you use the manual item creation process (via Resources > Add Physical Item and choosing New), Alma creates a work order without asking if the item is in hand, and assumes (incorrectly) that the item needs to be picked from the shelf.

    When you create a work order from a physical item search, you have…

    9 votes
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