Alma

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  1. Ignore call number prefix ($$k) in BROWSE SHELFLIST in Alma

    Alma's Browse Shelflist function includes the call number prefix (holdings record field 852 $$k) when generating the browse list. At the University at Buffalo, we use that prefix for oversize volumes, and for a variety of other sub-locations, designations and shelving areas.

    As a result, any holdings with a prefix ($$k) does not show up alongside holdings in the same call number range, essentially hiding many titles from staff who seek to browse the shelf list.

    An advanced search for specific library holdings, permanent call number type, and permanent call number does not remedy this issue, as it does not…

    40 votes
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  2. Function to have a real time physical inventory

    Real-time physical inventory:
    1. Ability to choose location and general call number range
    2.Displayed by call number order including title, number of charges, number of browses and current item status (missing, work order, on loan)
    3.Capacity to mark items with different categories (determined by institution): missing, need preservation, archival box, annex bound, etc.

    39 votes
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  3. Keep suppressed records without items that have received more than one purchase request

    We have detected this case that we consider is an incorrect behavior of Alma.

    When a purchase request is generated, a non-visible bibliographic record is created. The problem is that if a second purchase request for the same document is generated, Alma automatically makes the bibliographic record visible, even though we still do not have copies of it. Therefore this record appears visible in Polibuscador but without funds.

    We request that the bibliographic record should only be visible when the issue or copies are available to the user, meanwhile, even if more than one purchase request has been made, it…

    39 votes
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  4. Collaborative Collections - Index 583 more fully

    Collaborative collecting agreements are becoming increasingly critical for libraries in managing collections and access across institutions. Formal agreements require libraries to update records with an appropriate Action Note (583 field) to note these commitments. Currently, only $a of the action note is indexed. All fields of the 583 (when present in bibs or holdings) should be indexed, or at a minimum $c, $d, $f and $5.

    37 votes
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  5. Location Priority

    We need Location Priority function in Alma-Primo too. IP, temp/remote, and alphabetical ordering options are not enough to show locations in the way we want to display them.

    37 votes
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  6. The ability to sort the "List of Items" by "Copy ID" or "Item Call Number"

    Adding "Copy ID" and "Item Call Number" to the "Sort routine" in the "List of Items would be very helpful for us. We catalog various types of equipment to loan out to students. The equipment has a Permanent Call Number which designates the type of equipment and where the equipment is from using a code. Each piece of equipment belonging to that bibliographic record has an item call number so being able to sort by item call number or copy ID would make our life easier. Thank you.

    37 votes
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  7. Generate accession number by typing directly in field 852

    Generation an accession number in 852$$h or $$j can only be done by using the menu (Tools -> MARC21 holdings -> generate accession number), or by keyboard shortcut (ctrl+schift+A) in the new MDE.
    Even though the keyboard shortcut saves some clicks, we would like to type the prefix directly in field 852, followed by a character like # for example, that would indicate to Alma to generate the sequence number after saving the holding record.

    Example : 852 $$b library $$c location $$h RIA #
    -> after saving the record :
    852 $$b library $$c location $$h RIA 6785

    If…

    37 votes
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  8. Narrow Withdraw Items job functionality to Physical Items sets

    1. Restrict the Withdraw Items to functioning with Physical Items (barcode) sets. (Currently it will run with sets of Physical Titles and effectively perform as if the job DELETE BIBLIOGRAPHIC RECORDS were run with the “Delete all associated inventory resources” parameter selected.)

    2. Include OCLC number in the Excel Export for Physical Items (currently only Physical Titles sets export with the OCLC number, but those sets function erroneously in the Withdraw Items job)

    36 votes
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  9. Add the ability to manually sort physical item records within a location

    The current physical item sorting options mean that in many cases records cannot be sorted into the correct order. Adding to the existing automated sorting options will help in some cases but not in others.

    The only way to be certain that item records can be correctly sorted is to add the ability to manually sort physical items within a particular location (i.e. that are linked to a particular holdings record).

    Use cases abound. For instance, this is the only way that volumes designated as new ser. v. (or new ser no.) can be sorted to appear after volumes designated…

    36 votes
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  10. Add Storage Location ID to Physical Items Search brief results

    We'd like to start using the Storage ID field to track inventory shelved in storage locations. It would be very helpful if this field would display in the Physical Items brief results list, so that operators know right away that the item is in a storage location. Unfortunately, it does not appear to be a field that has been added yet. Please can you add this field to the Physical Items brief results list.

    36 votes
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  11. Link licenses to physical resources

    Allow physical resources to have an attached license similar to electronic resources.

    For example, a DVD may have specific educational and/or screening rights that we would like to save as a license and link to the DVD.

    36 votes
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  12. Add "Edit" button to item records from viewing, like holdings and bib records have.

    When viewing bib and holding records, there is a link to edit mode that takes you into the metadata editor. If you are viewing an item record and realize that you would like to change it, you have to cancel, go back to the list of items, and then select edit from the action menu.

    It would be handy to have an edit button on item record when viewing it, even though that isn't in the metadata editor.
    It would be handy to have this feature in MANY other fields--there are lots of times when I click on something in…

    33 votes
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  13. Add suppress functionality to context menu in list of holdings

    When a staff member is looking at a list of holdings for a physical title, the right-click context menu / actions (ellipsis) menu should include a function to suppress holding.

    It's inefficient to have to enter the MDE to complete this action. It's inefficient to have to run a job for just a few holdings at a time.

    31 votes
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  14. "Create Physical Item Work Order" job - adding notes.

    I would like to be able to include a note when bulk creating physical item work orders.

    Notes can be added to individual work orders, but the ‘Create physical item work orders’ job doesn’t allow this – only the work order type, managing department, and pick/do not pick from shelf can be specified.

    The use case is that we are correcting some of our call numbers, and the physical items will need to be relabeled. I would like those items currently on loan/in transit/in process to have work orders that send them to our repair department for relabeling when returned,…

    28 votes
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  15. Delete item records created using the "duplicate" function if they have not been saved.

    On the List of Items screen, under the Actions menu for each item, the "Edit" and "Duplicate" commands are currently adjacent. It is fairly common (at least for me, personally) to accidentally click "Duplicate" instead of "Edit." This automatically takes me into the edit screen for the new item I have unintentionally created.
    There is already a "Cancel" option at the top of the screen, but it only goes back to the item list which now includes an extra item. In order to get rid of that new item I have to navigate to it (which can be a bit…

    27 votes
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  16. Metadata editor Browse Shelf List forward/back buttons should be bigger or easier to distinguish.

    The browse shelf list / call number browse feature is very difficult to use for actual browsing because the forward and next buttons are minuscule. They are not actually buttons, just the less than or greater than sign without borders. I frequently hit the wrong part and end up going back when I wanted to go forward. It's a really small target that calls for high-precision mousing.

    Requested improvements:
    1) Allow keyboard shortcuts for navigating to previous and next sections of the browse list.
    2) Create borders/margins around those buttons.
    3) Add mouse-over text showing previous/next so that if you…

    26 votes
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  17. Circulation count in item record

    Include a field in the item record which contains the circulation count or number of times the item has circulated.

    We want to be able to access the circulation count via API and Alma item record view.

    26 votes
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  18. Nueva rutina de análisis (Call number Parsing) para la impresión de tejuelos

    Solicitamos añadir una nueva rutina de análisis de clasificación / signatura para la impresión de tejuelos, que permita separar en diferentes líneas los subcampos ($$h y $$i) .

    25 votes
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  19. Have the option to turn off sorting for sets.

    Our OAC department needs to generate a packing list of items that are scanned in, in the order in which they were scanned. The problem is that after creating a physical items set via scanning, the set sorts itself, and the items are no longer in order.

    In addition, our Metadata Services department used to manage our corrections projects in Millennium by having a public set that everyone could access. Once the cataloger was done correcting the record, it was removed from the set.

    Our problem is that once we're done correcting the record for a Physical Titles set and…

    24 votes
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  20. Deleting items on reading lists: notification when batch-withdrawing

    The recently-added “Alert of Associated Reading List when Withdrawing or Deleting Items” facility is very welcome. However, this only produces alerts when withdrawing individual items. Would it be possible to add this notification to the reports produced when doing batch withdrawals, otherwise this feature has only limited use.

    24 votes
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