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198 results found

  1. Move requests and temporary locations - option to flag for processing, etc.

    At present the item move requests sometimes work too seamlessly. Especially for items that are onloan when the request are made (or the item is restored to its permanent location). This is an issue when the items need manual intervention, e.g. relabelling. Items go through the process without being flagged unless another process is used, e.g. a work order or fulfillment note.

    It should be possible to flag items for manual intervention when they arrive at their new or original location. A message on the lines of 'Move Request: check labels etc.,' in the manner of a fulfillment note.

    50 votes
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  2. Change physical items job -- adding notes improvement

    The "Append to field" option was added in November 2023, but two additional options are still required.

    1. 'Delimiter' should be an option.
      Now, the default delimiter is ";".
      Some institutions use symbols other than ";" as delimiters.
      For example, we use "|".
      Therefore, there is a need to make the delimiter optional.

    2. Writing forward in the note
      The current specification is to write backwards.
      Some institutions operate writing new information in the front of the note.
      There are three reasons for this.
      (1)It is easier to manually add notes at the front of the note.
      (2)It is easier to see…

    45 votes
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  3. Add option to Quick Cataloging Template for Publish/Don't Publish to OCLC.

    Add a checkbox option to the Quick Cataloging Template for Publish/Don't Publish to OCLC. This would prevent brief records for items created by circulation staff for professor's personal copies from being sent to OCLC and added as new records.

    18 votes
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  4. Commitment to retain blocked by location

    The commitment to retain functionality is really great for managing shared print collections, but not all physical locations should be eligible for retention commitments. For example, there are certain locations that might hold rented/leased material or material that the library cannot commit to retaining long term. Items in those locations should not present those fields. Can that be added to physical item configuration?

    7 votes
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  5. Changes made to Enumeration D - H, and Chronology K & M should appear in the item History tab

    At this time, only changes made to the Enumeration Fields A-C, Chronology I-J, and Chronology L appear in the item record under the History tab; we would like for changes made to any of the Enumeration and Chronology fields to appear in the History tab of the item record.

    If Alma is offering the use of 13 different enum/chron fields, they should all follow the same rules. Emphasis should not be given to just a handful of these fields, because many institutions use more than the 6 most popular fields.

    15 votes
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  6. Generate barcodes in batch

    Alma can be configured to generate a unique identfier in the barcode field of the item record one record at a time. Once the configuration is set, the unique identifier can be created by clicking the Generate button or simply by clicking Save.

    It would be very helpful for Alma be able to generate sequential unique identifiers for each item in a set by running a job. That way, we could create a situation where each item in Alma has a unique identifier, either a real barcode number for a real barcode attached to an item or a different unique…

    1 vote
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  7. Add Reporting Codes and Dates to Items screen

    Reporting Codes can be applied to POLs only.
    Reporting codes and dates allow libraries the freedom to set codes and manage items.
    For example, items can set Funds when it is no longer linked to a POLs with Change holding.
    Also, missing book codes and date can be entered in case of a missing book.
    Allowing Reporting codes, or some similar code, to be applied to Items would add a great deal of flexibility and utility to an already good idea.

    3 votes
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  8. Option to restore Temporary Item Policy and Temporary Location when item is returned from Resource Sharing.

    Issue: For items that have a temporary item policy or temporary location there should be a way to revert these temporary statuses when the items are returned from a Resource Sharing loan.
    When items with these temporary designations are loaned via Resource Sharing Alma applies the Resource Sharing temporary statuses. When the items are returned the Resource Sharing statuses are cleared but library staff need to be able to direct items back to their temporary location. There are many instances when materials that have a temporary status are loaned via Resource Sharing (as we want them to be) but when…

    0 votes
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  9. Auto-assigning barcodes to a set of physical records in Alma

    Currently there is no way to auto-assign barcodes to a set of physical items in Alma in order to retrieve in-house usage statistics for non-circulating material. We were informed this is possible for new items at the Acquisitions stage but not currently possible for existing material in Alma. We are requesting a new job to be run in Alma or via an import profile to auto-generate barcodes to a set off physical items in Alma for in house statistical purposes.

    10 votes
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  10. Add "number of renewals" as a unit of measure for configuring maximum renewal period

    Telling patrons that something can be renewed a maximum of one, three, or six times is much clearer than explaining a renewal period, and patrons are often caught off guard when a renewal goes through for fewer days than usual. Adding "number of renewals" as an option for configuring maximum renewal would greatly cut back on confusion.

    3 votes
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  11. When a specific Operator runs a Job that updates physical items, the ID of the Operator that initiated the job should be included in physica

    When a specific operator runs a job to update or change physical items, that operator should be listed in the physical item's history, rather than just "System".

    6 votes
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  12. Automatic addition of specific holdings to a Collection in Alma

    Is it possible to have a particular holdings location in Alma to be automatically added to the Collections feature rather than manually adding each title? For example, anything that may be catalogued at the location John Paul II Library>>Closed Access, can they be automatically added to ‘Collections’ at the cataloguing stage without input from the cataloguer?

    Currently, the only way to add them to a ‘Collection’ is to manually add it at the cataloguing stage by choosing 'View Related Data>>View Collections>>Add to Collection'. However, with multiple cataloguers in varying departments in our institution, this is an added step that may…

    9 votes
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  13. Serials: Editing of Description Needed

    When opening predicted items, the Description-Field is populated by the data provided in “Next Predicted Item´s information” and displays these data in a certain punctuation-logic. Unfortunately, this logic is not equal to the description- (and punctuation-) logic used in German speaking countries (which is following ZETA-Standard) – and there is no possibility to edit this. Since there has to be a correct description (for sorting etc.), the only way is to open and edit every single item once it is created by prediction pattern. This is causing a lot of unnecessary work to be done manually - we need the…

    292 votes
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  14. Add "Description" to the "Change Physical Items" job so that this field can be edited in batch across sets of item records

    We would like to be able to edit (and delete) the "Description" field across large numbers of records without having to do it manually for each one. The "Rebuild Physical item description" job does not help here, since the content of the field is not necessarily based on Enumeration and Chronology data.
    Several fields have been added since we started with Alma (e.g. Alternative Call Number, Temporary Call Number, Inventory Number, etc.). Therefore, we hope that this field will also be available for this job in the near future. Thank you in advance!

    235 votes
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  15. Option to hide libraries from Alma persistent search indexes

    We do not make use of the institution-level Resource Sharing Library for anything at all (our physical library locations are all resource sharing libraries and are all we use for res share purposes), and so it would be great if we didn't have to see the out of the box RSL in the libraries drop down menu in Alma when doing searches.

    Options to hide any items we don't make use of in general in Alma search indexes / other menus would be great, as it would declutter the interface and be less confusing for staff.

    0 votes
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  16. Make accession numbers in configuration editable

    In the Accession Configuration it is only possible to change the next sequence number. Not the sequence name, the library or the location. For example, when you want to add a library or change the library, you have to delete the row and enter the prefix again - with the correct sequence number. Because of the closure of our Central Library we had to delete nearly every single entry and make new entries for each prefix.

    2 votes
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  17. Allow the ability to withdraw an item when holding is associated with an Active PO Line

    Library staff need the ability to delete-withdraw items from holdings that are associated with active PO lines when the item has been replaced by a newer year. This activity is typical when a library retains only the current year's issues or the latest volume of a serial.

    At present, in order to withdraw these items, the staff member must move the items to a secondary holding record that is not linked to the active PO line, which adds unnecessary work to a simple withdrawal task.

    According to a Knowledge Article on the topic https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/Withdraw_an_Item_with_an_Attached_Purchase_Order_Line, it is currently only possible…

    11 votes
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  18. Improve Job "Change Physical items information" parameter "Item call number"

    Our "Item call number" are made up of two parts, one alphabetical and the other numerical. We need to be able to modify the alphabetic part in a group of items, and keep the numerical part exactly the same.

    98 votes
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  19. Work orders: unnecessary message "cancel requests" when moving an item with work order

    When moving an item that has a work order from a location to another, the cataloguer receives a message "The item is in work order, moving the item will cancel the requests if the item is not requestable in the new location". Most of these messages are not pertinent, and we ask for the possibility to adjust it, so that it only appears when really necessary. It confuses cautious employees who are afraid of unintentionally deleting markers, or it is hardly noticed because too often wrong.

    152 votes
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  20. Add 'loan date' to items list

    after 6 long years, finally "due date" as added to items list..

    "Loan date" field is as important to see, as the "due date". if we have 50 items which were loaned in different times, most of them can have the same due date (because we have periods of closed days-holydays). we have to be able to make the same decision, as system, regarding, which item can be recalled first, if we need to make manual request on specific item.
    please consider adding this field also - and really hope it wouldn't take another 6 years

    1 vote
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