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90 results found

  1. Copy PO Line Prices to Item Replacement Cost

    Add a new configuration parameter to automatically copy the physical one time PO line price to the item Replacement cost. If the PO line's currency is different than the institution's default currency, the amount is exchanged and copied to the item (with no currency). The possibility (for an operator, a job or an API) to update or remove the amount in the Replacement cost should remain. Customers should be free to activate or not this configuration (true/false parameter).

    196 votes
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  2. "Request" link when you have ordered a physical book

    When you have ordered a physical book (one time order) it would be very helpful to get a Request link available on the Purchase order lines in Review page.

    Then you could place a request more quickly. You don't have to search for the book again.

    153 votes
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  3. Searching for a title with "&" should also search "and" when searching for PO lines and invoices

    When searching for a title in any of the Acquisitions (i.e. Order Lines, Invoices, Vendors, Funds, etc.) filters, searching for a title containing "and" should also pull up any results with an ampersand (&) in the title.

    e.g. Searching the title "Law and Inequality" will not find the title's PO line unless it is spelled as "Law & Inequality."

    150 votes
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  4. Searchable invoice notes

    Add the capability for analytics and/or sets to generate a report based upon the note field. I have not been able to easily extract invoice notes from Alma. This would allow acquisitions departments to extract useful invoice data that may be unique to their institution. Also, if a library has Alma directly connected to an external payment system error reports will generate within the invoice note field. Having a way to easily extract these note through a report feature would be beneficial.

    118 votes
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  5. Ability to store & track VPAT® documents

    As part of the procurement or licensing process, many libraries may request that a vendor provide a VPAT® (Voluntary Product Accessibility Template) in order to indicate their compliance with Section 508 of the US Rehabilitation Act. It would be desirable if functionality could be developed somewhere in Alma that would allow libraries to track & report whether/when a VPAT was requested and received, which VPAT version was used, and local notes related to accessibility testing.

    105 votes
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  6. Ability to link to single interface records from vendor record

    At the moment, when you link to an interface from a vendor record in Alma the interface record cannot be linked to one that has already been set up. For example, if you have Vendor A and link it to Interface X you cannot also link Vendor B to Interface X. You are also unable to have two interfaces with the same name. This is required in situations where we have multiple vendors for the one interface. For example, SAGE journals are acquired directly through SAGE but the ebooks are acquired through iGroup. In this case we would like to…

    96 votes
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    Anonymous responded

    Submitted by Ex Libris PM on behalf of our customers

  7. Expand ONIX-PL import to all default values in Alma.

    For ONIX-PL to actually save time, more variables has to be supported.
    We suggest that all default fields in Alma, and language for Text and Data mining are included in the import file.

    96 votes
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  8. PO Line and invoice attachments: Upload/View/Edit/Delete - additional user roles needed

    It is possible to upload attachments to a PO Line or an invoice. These attachements can be viewed, edited and deleted as well.

    In case of using Alma as (the only) data storage for e.g. invoice PDFs, it is very important that attachments can be deleted only by specially privileged staff users. Deletion might be necessery e.g. because of erroneous uploads.

    Looking into the 'Roles Reports' shows that there is no 'Delete' option listed (so Edit means also Delete):

    Purchasing Operator / Purchasing Manager

    • polineattachments.xml ... View Edit
    • po_attachments.xml ... Edit
    • invoiceattachmentstab.xml ... View
    • poline
    94 votes
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  9. Improved facets in Alma - Include/Exclude plus the ability to select multiple facets

    After searching in Alma, it would be great if we have the ability to further refine searching with facets that allow for the selection of multiple selections, as well as offering the ability to exclude or includes. For example, when searching a POL now, my facets for Status include In Review, Waiting for Renewal, Waiting for Manual Renewal, etc. I would like to either exclude two facets, or include 5 facets, but now I have to select one facet, review, then clear that facet and select the next one.

    91 votes
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    Multi-select facets are supported in Alma’s new UX searches, including Holdings, Borrowing requests, Lending requests and PO Lines, and will become supported in other searches as they are gradually moved to our new UX. Excluding facets will also be gradually added to new UX searches.

  10. Ability to edit a location instead of creating a new one

    We are aware that this is a fulfillment configuration, but it is one which causes problems with acquisitions.

    We would like the ability to 'edit' existing location codes that would automatically update everything within those locations to the new location, including holdings, items, and PO lines...rather than having to create new locations and move things before deleting the old location.

    This would eliminate the problems with "change physical items" jobs that don't change locations for things with no items attached (common with serials).

    This would also eliminate the problem of POs becoming unlinked from holdings when a location is changed.…

    83 votes
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  11. Field to add "Charges" in the price.

    We need a field that allows us to add "Charges" in vendor record or in the POL, now these only allow discounts.

    Nowadays we have to assign this charge manually in the POL's list price.

    78 votes
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  12. Please allow to link PO Lines with status "Cancelled" in the Physical Item Editor

    It is possible to select a PO Line in the Physical Item Editor. This also works well for PO Lines that already have the status "Closed".

    However, it does not work for PO Lines with status "Cancelled". But it happens from time to time that we cancel a continuation order, but not all volumes already paid for have been delivered.

    It is not an option for us to just close such PO Lines, as the distinction between "Closed" and "Cancelled" is important to us.

    Thank you!

    74 votes
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  13. Implement the Counter Registry API

    Tasha from COUNTER asked (during ER&L 2024) if anyone had spoken with ExL about implementing the registry API. In the registry, there's SUSHI details, contact details, and notifications. Harvesting from COUNTER registry would reduce complications and would alert librarians to any problems.

    Tamar, Tasha, Beda, and I discussed this in person at ER&L 2024. :)

    72 votes
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  14. Setting a pickup location for interested users

    It would be nice to set the pickup location as you do with requests. Currently the item goes to the "owning library" and the pickup is set there. We have Faculty that prefer different libraries for pickup so if a book is purchased but we allocated it to a Science Library but the faculty goes to a different library we can't set the pickup for that item.

    72 votes
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  15. Enable link from Invoice line to live Purchase Order Line so that data can be updated

    The Alma renewals workflow for continuous resources (Subscription POLs) involves creating Invoices and updating the renewal date and other data such as Notes in the Purchase Order Line. This should be possible as part of a unified workflow when invoicing, i.e. adding the invoice line and then linking through to a live Purchase Order Line to update and save the renewal date etc.
    Currently the Invoice Line PO Line link is View Only which means a separate search and action is required to find and update the renewal dates etc in POLs. This is inefficient and wastes time - given…

    70 votes
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  16. Open predicted issues in bulk / by help of a job

    only option in alma is opening the predicted items per title. We would like more functionality in the receiving workbench. We can see that predicted issues can be opened for the coming year when in the receive screen, so have to do it title by title!

    65 votes
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  17. Colour/shade gradients to tell the different between license statuses (Active, Retired, Deleted)

    In the list of licenses it would be useful to have a colour/shading gradient difference between active and inactive licenses.
    For example, when you delete a license it still remains in Alma, it is just given the status deleted. This is fine as it provides a history, however, as the deleted licenses in the list look exactly the same as active licenses, apart from the status note it can often be difficult to tell the active and deleted licences apart, especially at a glance.

    It would be useful to change the colouring/shading gradient, for example, grey out the text, for…

    64 votes
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  18. Retain Data in Interface Records

    We really like the multiple tabs on interface records that allow us to record different admin logins and statistical information.
    Publisher and vendor changes happen pretty frequently in our environment and we foresee needing to move interfaces from one vendor to another on occasion.
    We just found out the hard way that when an interface is deleted from a vendor record and then added to another vendor record all the information that was in the various interface tabs gets wiped out. Can something be done to preserve the information that was hand keyed into the interface tabs?”

    62 votes
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  19. need more search criteria in acq such as operator id or create/update date

    It would be useful to have some additional search criteria, such as operator id, and facets, such as a last update date range and status, available to monitor staff productivity. Not just in purchasing but in all areas of acquisitions the site reports the need for functionality that will allow a combination of attributes of the records to generate results. For example, an operator should be able to search using their user name, some category of task (po lines in review, invoice lines in review, invoices pending approval, etc.) and a date or date range, or status (sent/ waiting auto…

    60 votes
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    Anonymous responded

    Submitted by Ex Libris PM on behalf of our customers

  20. Display local price in addition to the foreign currency price

    We need the display of the local price in addition to the foreign currency price on the Invoice Lines tab and in the POL summary tab. That's very important for us.

    60 votes
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