Alma

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  1. Allow Acq managers to force POs to close.

    There are a number of occasions where POs get stuck at 'sent' where they should be closed. Currently we have to contact Salesforce to close these which is needlessly time consuming for all parties. It would be very helpful if Alma had the option select closed as a status type that would override the sent status regardless of activation/receipt status of the order.

    79 votes
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    • Acquisitions workflow for born digital material

      The National Library of New Zealand (NLNZ) is ordering and receiving an increasing amount of born digital material, particularly through Legal Deposit. These publications are collected as individual monograph publications and serial issues, not as part of an aggregation or domain/website harvesting, for the purposes of long term access and preservation in our Heritage Collections. They are publications in their own right, not digitised version of print holdings. Alma’s Acquisitions workflows do not currently have any options to allow for steps that are specific to receiving born digital material.

      Our current workflow involves the creation of Vendor records and POLs…

      46 votes
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      • Confirmation message when receiving items for continuous titles

        Please consider adding a confirmation message when an item for a continuous title (e.g. print serial) has been successfully received. This messaging--which would be similar to the "success" screen when checking in serials in Aleph--would make the process much clearer for student workers who often handle this task in academic libraries.

        Thanks for considering!

        12 votes
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        • Option to receive from items list

          Please make it an option to receive an issue, without having to navigate away to the specific "Receiving" page, if you are looking at it on an items list. Often I'll be working on items and notice that one of them is not received when it should be, but I can't change that without interrupting my workflow or opening a new window.

          8 votes
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          • Add "Purchase Type" to PO line order templates.

            It would be very helpful to have the Purchase Type included in order templates. PO lines that share criteria in other fields usually have the same Purchase Type.

            3 votes
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            • Sort Invoice Lines by Description

              When viewing "Invoice Lines" in "Invoice Details" it would be highly useful to be able to sort invoice lines by Description A-Z. Currently you can only sort by Line no., Price/Total Price and Status.

              1 vote
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              • Make "additional code" for vendors searchable

                Using the additional code field to track changes in the Vendor Code field make sense, but has limited use if we can not search it in any meaningful way.

                1 vote
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                • Add option to use hyperlink in license terms

                  Add functionality to license terms displayed in Primo under "Show License" to include a hyperlink, or clickable link. It would be helpful to be able to include a URL in the list of license terms, that patrons are able to click. Our institution uses an external tool to help determine terms of use and would like to direct patrons to the tool using a link in the License Terms.

                  1 vote
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                  • Increase character limit for Vendor Reference Number field in the PO Line & accept non alphanumeric characters

                    We are seeing longer and longer SNAs from vendors for titles. And, since we want to be billed at the title level whenever possible, so that we have the best cost/use data available, we often ask to be billed at the title level.
                    To do this, the Vendor Reference Number field in the POL needs to be at least 15 characters long. Additionally, it needs to accept hyphens, as many package SNAs have a common root, followed by a hyphen, and then a suffix for the specific title.

                    1 vote
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                    • delete pol

                      We really have the requirement to delete a POL attached to a PO in our daily work, we will have to reopen the POL and then cancel it and then delete it, it’s kind of complicated and can we delete it directly?

                      1 vote
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                      • Copy PO Line Prices to Item Replacement Cost

                        Add a new configuration parameter to automatically copy the physical one time PO line price to the item Replacement cost. If the PO line's currency is different than the institution's default currency, the amount is exchanged and copied to the item (with no currency). The possibility (for an operator, a job or an API) to update or remove the amount in the Replacement cost should remain. Customers should be free to activate or not this configuration (true/false parameter).

                        165 votes
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                        • Add checkboxes for the single positions at the invoice details in the invoice lines tab

                          Add checkboxes for the single positions at the invoice details in the invoice lines tab.
                          We create all of our invoices manually. Usually we don’t use the pro rata checkbox and four invoice lines for shipment, discount, overhead and insurance are created automatically.
                          In most cases not all invoice lines are needed and we delete the redundant lines manually. Therefore it would be easier to have a checkbox for choosing these lines and to be able to delete all of them at once instead of choosing and confirming the deletion of each line separately.

                          67 votes
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                          • Searching for a title with "&" should also search "and" when searching for PO lines and invoices

                            When searching for a title in any of the Acquisitions (i.e. Order Lines, Invoices, Vendors, Funds, etc.) filters, searching for a title containing "and" should also pull up any results with an ampersand (&) in the title.

                            e.g. Searching the title "Law and Inequality" will not find the title's PO line unless it is spelled as "Law & Inequality."

                            61 votes
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                            • Ability to add notes to invoice lines from invoices that are paid and closed

                              We are aware that one can edit notes on an invoice that is already paid and closed. However, for subscriptions, journals and continuations we often have the need to add/edit notes on the invoice lines of invoices that are already closed and paid. Manually putting the invoice back in Review to edit / add notes to the invoice lines doesn't solve the problem as this makes the payment information disappear which we then have to re-enter.

                              We require the ability to add notes to invoice lines from invoices that were already paid and closed without having to re-open the invoice.

                              22 votes
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                              • Search more than one POL at a time

                                The new feature of the october 2018 release made it possible to receive several POLs at once by selecting the desired POLs. We usually have a very large number of POLs and can't filter them by any more details. That makes finding the wanted POLs difficult.
                                We would like to be able to search for more than one POL at that point.

                                31 votes
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                                  1 comment  ·  Acquisitions  ·  Admin →
                                • Fiscal Period Rollover - Move Cash Balance forward to new period

                                  The latest release of Alma added functionality to the Fiscal period rollover that offers an option to Allocate new funds based on the Cash Balance of the same fund in the closing Fiscal period. We’ve been testing this out and it seems while the cash balance is indeed allocated to the new period, it is also left on the old period!

                                  This means the same money is being reported and allocated twice on Alma, which leaves great scope for confusion and I believe is contrary to good accounting practice.

                                  I believe this enhancement needs a further tweak, to allocate the…

                                  41 votes
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                                  • Renewal POL : free the box "Manual Packaging"

                                    When we renew POL, we would like to be able to tick or not tick the box "Manual Packaging".
                                    Our aim is to not heritage the Packaging from the 1rst POL / PO, but to decide to re-package POL as wanted.

                                    39 votes
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                                      1 comment  ·  Acquisitions  ·  Admin →
                                    • EDI check in for print journals

                                      Alma documentation states that Alma supports the following Edifact message types – INVOIC, ORDERS, OSTENQ, ORDRSP, ORDCHG. However our old LMS Aleph supported an additional Edifact message type called DESADV.

                                      This allowed our serials agent, Ebsco, to check in our journals in on the LMS remotely via EDI once our monthly consolidated deliveries of print journals were despatched from the warehouse.

                                      Provided our prediction patterns matched the PIA line this worked efficiently. An example of EDI text is as below:-

                                      LIN+1'
                                      PIA+5+0001-4788(2012)42?:1;1-9:SI::28'
                                      IMD+L+050+:::ACCOUNTING AND BUSINESS RESEARCH'
                                      QTY+12:1'
                                      RFF+SNL:52280023'
                                      RFF+SNA:52280023'

                                      The above essentially means that for order no 52280023 (linking to…

                                      23 votes
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                                      • Display PO-Line owner in "Manage EDI Tasks"

                                        I would like to suggest to add a column in the Manage EDI Tasks List for PO-Line owner. That would give the option to sort the List by PO-Line owning Library.

                                        24 votes
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                                        • Print slip option in the Acqisition receive screen

                                          We want a print slip option for the Receive screen in Acquisition that includes barcode and location, reporting codes, receiving note and notification of interested user/ patron request.

                                          9 votes
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                                            1 comment  ·  Acquisitions  ·  Admin →
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