Esploro
Your feedback matters to us. Help us improve Esploro by telling us what you’d like to see using the message areas below. You can also can support something already posted.
We would love to be able to respond to every idea that is submitted, but this is not feasible. We are, however, committed to responding to the most popular ideas—those that have received the most points.
For more information please review our FAQ and guidelines. Thank you.
155 results found
-
Batch edit creators and contributors
When library staff are mediating a deposit, it would be good to be able to edit creator or contributor information in a batch using check boxes next to each creator/contributor and options at the top of the creator section - add/edit role, add/edit affiliation and delete creators/contributors. This would save considerable time as the librarian wouldn't be required to edit each name individually.
7 votes
AdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
-
Show SDGs as a facet
The information on the Sustainable Development Goals (SDGs) in the assets in Esploro has enormous potential. We would love to be able to have the SDGs as a facet, since that way users can filter outputs towards their aims. Since the information is already in the asset, we think it could be an easy gain for ExLibris to enable the faceting of this info.
7 votes -
DataCite integration with research resources (equipment)
Esploro currently supports landing pages for research resources (such as equipment, instruments, and facilities), which is a great step toward improving visibility and discoverability. However, these resources are not yet integrated with Persistent Identifiers (PIDs) like DOIs, which are increasingly required under national and international PID strategies (e.g., Australia’s National PID Strategy).
Assigning DOIs to research resources ensures they are treated as research objects, enabling better tracking of usage, linking to related outputs and grants, and supporting reproducibility. DataCite provides a schema for minting DOIs for resources, but Esploro lacks a direct workflow for this integration.
7 votes -
Impact Idea 5: Moderation/Approval Step
Introduce a moderation step or approval process before Projects are made public. This step will ensure content quality and accuracy, maintaining high standards for Project visibility and reducing the likelihood of errors or inappropriate content being published.
7 votes -
Impact Idea 4: Audit Trail for Project Edits
Implement an audit trail to track edits and deletions for Projects. This feature will enhance accountability and ensure that all changes are documented, helping to prevent unauthorized modifications or deletions by 'team members' leaving the university under less favorable conditions. It will also support teamwork by addressing trust issues in collaborative environments.
7 votes -
Clickable DOI link on deposit records
For deposit records awaiting processing (either through user deposit or Smart Harvesting), would it be possible for the DOI on the record to be a clickable link so that staff can check the published version quickly before claiming the record and working on it?
7 votes -
Add ability to control thumbnail image and alt text
For assets that have multiple files uploaded, we would like to control which file/image is used for the thumbnail on the search results and assets page in Esploro. I have the following sample ETD where two JPG files are uploaded. I would like to use the image Collection.jpg as the thumbnail, but no matter what file name I use or what order I upload files in, the thumbnail continues to use the CollectionInvitation2.jpg file.
There should be a field that allows us to choose which file should be used for the thumbnail image. In addition, there is no Alt…
7 votes -
Ability to batch edit author affiliations
We need a way to improve existing affiliations in assets to both add and cleanup affiliations that do not match with EROD. These affiliations will be more and more important with collaboration reports
7 votes -
Ability to display thumbnail images of outputs wherever they are listed (e.g. on the Outputs tab of a Profile)
Currently, when a file has been loaded to an asset, the thumbnail shows in the repository view, but not the profile view.
Likewise, if the asset is listed as a related asset to a project, the thumbnail does not display.
We would like to see consistency so that the thumbnail is display anywhere there is a list of assets.This is especially important for profiles as we are currently trying to encourage our creative academics to use their profiles and having a visual element would make them much more inclined to use them.
7 votes -
Enable suppression of assets on portal and profiles before approval of the asset
We can currently only suppress assets from the portal and profiles after we've approved the asset post. This approach carries the risk of forgetting to adjust the asset's visibility later, potentially leading to it being visible when it shouldn't be.
Ideally, you should be able to complete all aspects of an asset post, including adjusting its visibility, before approving it. This is particularly crucial for key functionalities like the visibility of an asset.
7 votes -
DataCite integration for Grants
Australia’s National Persistent Identifier (PID) Strategy — and similar strategies in other countries — emphasizes the importance of assigning DOIs to research grants and awards. This ensures grants are treated as research objects, improving transparency, discoverability, and linking between funding, outputs, and impact.
Currently, Esploro support DOIs for assets, but there is no streamlined workflow for minting DOIs for grants and creating grant landing pages. These landing pages would provide essential metadata (funder, award number, investigators, duration, amount, related outputs) and serve as the DOI target URL, aligning with DataCite requirements.
7 votes -
Add job to batch edit file and link information
Add a job that allows customers to batch edit file and link information for a set of research assets including fields such as content type, access rights, license, and description.
6 votes -
Ability to customise grant labels
When selecting investigators to add to a grant, the options are PI (Principle Investigator) or CI (co-investigator). We'd like to be able to customise the labels for these fields.
This is especially confusing in Australia where our national funding body (Australia Research Council) uses the opposite abbreviations so we often choose the wrong one and would like to be able to update the Esploro labels to make: Chief Investigator (CI) and Partner Investigator (PI).
6 votesAdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
-
Impact Idea 3: Extra Research Topics/Subjects
Expand the range of research topics and subjects within Esploro Projects by adding options for ANZSRC Socio-economic Objectives (Why), ANZSRC Fields of Research (What/How), and Sustainable Development Goals. We propose including up to three Fields of Research (FoRs), three Socio-economic Objectives (SEOs), and three Sustainable Development Goals (SDGs).
This enhancement will improve project categorization, aligning better with global research standards and facilitating more effective tracking and reporting of research impact.
6 votes -
Include records with external links in the Esploro scope for Primo VE
A new custom local data scope (Available Research – with inventory only) was introduced in the July 2025 Esploro release. This provides flexibility to add the scope in with other scopes (Alma, Digital, CDI etc.) to create a blended search profile.
This is a great addition, but we have found that the new custom local data scope only includes Esploro records which have files attached or that have a link with either institutional or null link ownership. Most of the links in our Esploro records have external link ownership and we would like them to be included in an Esploro…
6 votes -
Embargo options for Links
When researchers deposit large dataset files, it is often impractical to upload them to Esploro. In those cases, we store the datasets externally. Then, in the Esploro record, we upload a readme file and add a link to the externally-stored dataset files. When access to the linked files needs to be embargoed for any number of privacy and security reasons, we need to be able to register DOIs, provide open access to the readme files, AND embargo access to the link(s).
Currently, our workaround is to 1) remove the link from the record; 2) add a copyright statement to the…5 votes -
Consolidated Task List for all assets requiring staff intervention
When our staff work on approving assets they need to work off multiple lists because of how they are displayed in the tasks list. We would like to see a consolidated list of Draft and Pending Approval assets so that we can then filter by date or researcher to work through them as a batch. As it is, we need to check in the Smart Expansion task list, the Research Deposits task list, and the Smart Harvesting task list.
A consolidated list would streamline our workflow and make assigning tasks to users significantly easier.
(But don't remove the break-down of…6 votes -
Notification for Staff when asset is self-deposited
When a researcher uses the self-deposit method, our staff would like to be notified that there is a deposit ready for checking. The only way to do this is to go to the task list and go to unassigned and then filter out to researcher deposited. This is not obvious to the staff. This leads to self deposited deposits being left for a year without realizing that no one has looked at it.
It would be great to either create a new widget or even send an email to designated staff to have any new deposits to stand out!
6 votes -
Add ability to keep assets in sets in a specific order
It would be great to have the ability to keep the assets within a set in a specific order. Now that we can use Analytics reports to create sets in Esploro, we would like to use top 10 lists we have created specifically for our institution to create sets of “top 10” assets, and add them to the Top 10 lists area on our homepage. You can currently do all of those things, but the set will not not stay in top 10 order. So the list that displays on the home page is not in top 10 order.
6 votes -
Harvest Media Mentions from Altmetric
Media Mentions are an excellent way to showcase the impact of our university’s research, but we haven’t made use of this functionality because we don’t have the staff time to find and enter this information one by one. But there are sources for this data, like Altmetric. Esploro already displays Altmetric scores, badges, and details at the research asset level. Altmetric tracks each mention of a research output by news outlets (for example: https://dimensions.altmetric.com/details/49291201/news). If Altmetric news outlet mentions could be harvested by Esploro as Media Mentions, it would greatly improve the efficiency and effectiveness of this functionality. As…
6 votes
- Don't see your idea?