Esploro

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  1. ETD/Student work deposit notification

    There is currently only one letter that can be used for ETDs with limited options for customization.

    To best serve our student community, it is important to have an ETD deposit notification letter that is generated when an ETD is ingested in Esploro. This communication allows us to not only confirm their deposit has been review and ingested, but to provide the student with the open access permanent URL (handle) that they can use when citing their work. In many cases, this information is required by employers or for other verification purposes.

    This information is vital to our student depositors,…

    29 votes
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    3 comments  ·  Other  ·  Admin →
  2. Researcher status field should be added to Analytics

    In some of our reports, we want to filter on Active researchers who are not expired.
    In Esploro, there is the Researcher status field. This field is not in Analytics.
    Please add this field to Analytics -> Esploro Researchers.

    14 votes
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    1 comment  ·  Analytics  ·  Admin →
  3. Enable multiple creators for ETDs

    Currently, the ETD author field is not repeatable. We have many ETDs that are co-authored (some having up to 6 authors). Additional authors can be added in the contributors section with role author, but that a) gives them much less prominence in the record and b) requires creating a non-affiliated researcher record. We request that the ETD author field be repeatable to allow for the same level of attribution in the discovery record, and prevent the creation of non-affiliated researcher records which duplicate existing Alma profiles.

    25 votes
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    Under Review  ·  2 comments  ·  Other  ·  Admin →
  4. Fields that have content should be visible when editing an asset

    It should not matter what the asset type is, if it was brought into Esploro by DOI or Title, while the system populates fields automatically, all fields that were populated have to appear in the ‘Edit’ version of the form (and not only in the ‘Edit in Generic Form’, as it is today).

    17 votes
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  5. New option: “Populate only empty fields and overwrite all authors” in the Asset’s “Confirmation message”

    In the Deposit Article title field in the “Confirmation message”, we would like to add the option: “Populate only empty fields and overwrite all authors”.

    In the current situation, if we update authors, we have to check all the fields in an asset and fix them. We want to avoid this.

    We would like an option to overwrite only authors and populate empty fields (if there are any).

    9 votes
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  6. Do you have researchers with the same name? We need a way to distinguish between them

    We have several researchers with the same name in our institution.
    When in an asset, we want to connect the asset to the correct researcher.
    Currently, there is no way to distinguish between them (especially if they are previously affiliated).

    We suggest including the previous internal affiliation if it is a previously affiliated researcher.

    An example is in the attached file.

    14 votes
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  7. External Organizations: track local additions to learn if they have a duplicate on the “Central’ tab

    There is a mapping process that allows 'Mapping Local to Central Organization'. But, to use it, we need to know that a duplicate exists.

    We would like to know of a way to follow what is added to the “Central tab” – more importantly – to learn of external organizations that are now duplicated (as we have them on both the ‘Local’ and ‘Central’ tabs).

    Reference to 'Mapping Local to Central Organization':
    https://knowledge.exlibrisgroup.com/Esploro/Product_Documentation/Esploro_Online_Help_(English)/Configuring_Esploro/010_Configuring_the_Organization#Mapping_Local_to_Central_Organization

    13 votes
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  8. Display department in the previous Researcher affiliation

    Hi,
    When a researcher's affiliation is former/previous, only the Institution's affiliation is displayed in the asset, without the department.
    The full affiliation, including the department, should still appear, even if the researcher is no longer in the Institution.

    8 votes
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  9. OAI_dc output improvements

    We would like some improvements to be made to the OAI_dc output file, for example

    dc:identifier:

    There are a number of identifiers for each record (ISSN, ISBN, DOI, Asset ID, URLs, Esploro URLS (long-type permalink, Viewer, document within viewer) but there is no qualifier to differentiate the identifier/link type

    dc:date:

    Both published date and conference/event date range appear as dc:date - they can be different years - how do we differentiate?

    dc:publisher:

    Shows both publisher and country - how to differentiate between the two?

    dc:rights:

    Includes licence information, copyright statement and internal rights (e.g. open, closed, metadata restricted) - how…

    10 votes
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  10. Research Repository

    Add internal affiliation to non-affiliated researcher in the creator section of the asset form

    Currently it is not possible to add an internal affiliation in the creator section of an asset against a non-affiliated researcher. This poses a problem for adjuncts, visiting academics, as well as staff that may have left the institution or had a researcher record automatically created on import. As the publication cycle often has a lag of a couple of years, assets may come into Esploro after the researcher has left, or the researcher may never have had an internal researcher record to begin with. It…

    9 votes
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  11. Lock asset to prevent simultaneous edits

    We've developed a backlog of deposits to process. When multiple staff are working on processing these deposits it's currently possible for editing conflicts to occur if the same asset is edited simultaneously.

    Could a lock please be added to the asset to prevent such conflicts?

    thanks

    12 votes
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  12. Esploro's | Customization of the Home page and Portal

    The CSS/JS load Idea was closed - https://ideas.exlibrisgroup.com/forums/929326-esploro/suggestions/42304072-esploro-portal-and-home-page?tracking_code=c69bab7468ff8e896a94196d9e242aba
    and proposed to open the new Idea
    If there is specific functionality or customization option that we think we should add to Esploro, We have to open a dedicated idea for this idea and Ex Libris will be happy to evaluate it.

    Please Vote:
    We would like to receive the options in Esploro’s configuration pages to edit:

    Home page and Portal:
    Width of the page
    Tabs
    Headers
    Font colors
    Background colors

    On the Portal
    Logo size
    Header height, background-color
    Font colors - part of them is not readable - following Accessibility rules.…

    55 votes
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    1 comment  ·  Other  ·  Admin →
  13. Pop-Up Cultural Advisory Notices

    We are an Australian-based Esploro customer and we have asset records containing culturally sensitive information/materials. Repository staff are currently adding the notice below to these records (which at this point, are primarily theses):

    "Aboriginal and/or Torres Strait Islander peoples should be aware that this thesis and associated project files, may contain the images/voices/names of people who have since passed away. "

    Repository staff customise this message to include what is relevant for the asset record concerned, e.g. images and/or voices and/or names and to the type of publication.

    These advice statements would be more effectively highlighted as a pop-up that…

    8 votes
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  14. Export of search results from Portal

    Whereas in Primo, it is possible to export the results of a search (or at least, up to 50) by selecting them and then Exporting them, there does not seem to be the same option in the Researchers portal. We would like to be able to export search results from Esploro. Ideally, this export would not be restricted to 50.

    9 votes
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  15. Ability to control the public visibility of grant information

    Give customers the ability to manage the public visibility of grant information. The details of certain grants cannot always be made public. Therefore, institutions must have the ability to selectively suppress grants from discovery and control the public visibility of certain elements (e.g., amount). Ideally, this control should be available both to Esploro staff as well as the researcher/grant recipient.

    15 votes
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  16. Include Archives and Databases in the Publication title field

    We would like to include Archives and Databases into the Asset "Publication title" autocomplete list.
    This will create consistency in the “Publication title” field.

    For example, we are missing "BioArxiv.org" which is an Archive with ISSN: 2692-8205.

    5 votes
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  17. LoC and DC Headings

    We would like to have the availablity to select Library of Congress or Dublin Core Subject Headings instead of the ExLibris base set of subjects. We found that ExLibris's base set is poorly inadequate and it became a huge annoyance and time consuming to copy and paste the Library of Congress headings for our catalogers.

    14 votes
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  18. Embargo end date calculation should consult the “first Online Publication” date, not only the “published date”

    Currently, If there are, in an asset, both “Published Date” and “First Online Publication” – Esploro calculates the embargo end date based ONLY on “Published Date”. The embargo end date should first consult the “First Online Publication” date.

    We suggest this workflow when calculating the Embargo end date:

    Take “First Online Publication”
    If none -> take “Published Date”
    Any non-standard use cases (which are probably the minority) can be handled by entering an explicit embargo end date.

    Thank you, Maya Amichal

    11 votes
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  19. Display book subtitle on researcher profile

    When we add a book for a researcher by ISBN, the system correctly puts the book title in the title field and the book subtitle in the subtitle field (example: Title = Epidemic invasions
    Subtitle = yellow fever and the limits of Cuban independence, 1878-1930). However, on the researcher record, only the title (Epidemic invasions) displays. When you click the title to get to the Esploro research portal, both the title and subtitle correctly display.

    Because our profiles are not public, we can't share a link with this example, but you can see it on a Brandeis profile: https://scholarworks.brandeis.edu/esploro/profile/jonathan_sarna/output/publication.book?institution=01BRAND_INST

    13 votes
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  20. Improve version control of research assets

    Research outputs typically go through several different iterations or versions over the course of their lifecycle. NISO, for example, defines up to seven versions of scholarly journal articles http://www.niso.org/publications/niso-rp-8-2008-jav. In order to avoid confusion, support proper citation, and ensure compliance with publisher open access policies, it is critically important that institutional repositories clearly distinguish between different versions of the same work by prominently displaying this information in both the asset record and PDF cover sheet.

    Esploro currently offers two options for communicating version: asset type and file type.

    Asset type refers to the type of resource being deposited. When…

    27 votes
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