We need to identify which assets had reserved DOIs in order to run a bulk job to register them.

It is currently not possible to use advanced search to search for this, or is it possible to obtain this information via analytics.

We need to be able to create a set of assets where DOI is reserved and asset is approved, without having to do export all assets with DOIs, use excel filters to identify those that are reserved, and import those citations back into Esploro to create a set.

We need to identify better within Esploro whether the asset is approved or draft, and whether the DOI is reserved or registered.

We would like some improvements to be made to the OAI_dc output file, for example

dc:identifier:

There are a number of identifiers for each record (ISSN, ISBN, DOI, Asset ID, URLs, Esploro URLS (long-type permalink, Viewer, document within viewer) but there is no qualifier to differentiate the identifier/link type

dc:date:

Both published date and conference/event date range appear as dc:date - they can be different years - how do we differentiate?

dc:publisher:

Shows both publisher and country - how to differentiate between the two?

dc:rights:

Includes licence information, copyright statement and internal rights (e.g. open, closed, metadata restricted) - how to differentiate?

Add internal affiliation to non-affiliated researcher in the creator section of the asset form

Currently it is not possible to add an internal affiliation in the creator section of an asset against a non-affiliated researcher. This poses a problem for adjuncts, visiting academics, as well as staff that may have left the institution or had a researcher record automatically created on import. As the publication cycle often has a lag of a couple of years, assets may come into Esploro after the researcher has left, or the researcher may never have had an internal researcher record to begin with. It is not currently possible to add an internal affiliation against these authors, meaning we have to create a new User record for them, then an Esploro Researcher Record, then merge the unaffiliated researcher to their new affiliated researcher.

It would be good to be able to add an internal affiliation against these non-affiliated researchers so that the metadata in the Esploro asset page matches the article text and to streamline processes.

For assets that have multiple files uploaded, we would like to control which file/image is used for the thumbnail on the search results and assets page in Esploro. I have the following sample ETD where two JPG files are uploaded. I would like to use the image Collection.jpg as the thumbnail, but no matter what file name I use or what order I upload files in, the thumbnail continues to use the CollectionInvitation2.jpg file.

https://eckerd-researchmanagement.esploro.exlibrisgroup.com/esploro/outputs/undergraduate/The-Collection-Senior-Thesis-Exhibition/992548163506111

There should be a field that allows us to choose which file should be used for the thumbnail image. In addition, there is no Alt text for the icons on the results page or asset page. This should be included for accessibility purposes.

There is currently only one letter that can be used for ETDs with limited options for customization.

To best serve our student community, it is important to have an ETD deposit notification letter that is generated when an ETD is ingested in Esploro. This communication allows us to not only confirm their deposit has been review and ingested, but to provide the student with the open access permanent URL (handle) that they can use when citing their work. In many cases, this information is required by employers or for other verification purposes.

This information is vital to our student depositors, and we would like to see more functionality and inclusion for student works in the Esploro letters.

Currently you cannot reorder the education history in a researcher record or via the profile. When you add education (without date information) through the profile or researcher record, it automatically creates a new row at the bottom of the list. Thus, if you are adding education information that was missed, this could result in the list not being sorted chronologically. Adding dates in does allow the sort to work properly, but only if you have dates for all education entries. If you only have partial dates, it will sort the numbered entries correctly, and the unnumbered ones will be sorted at the top of the list.

This is incredibly cumbersome and time consuming to resolve since there is no functionality to drag entries to the correct location. When incorrectly sorted entries are found, these have to be manually deleted and re-entered in the correct order.

Presumably/hopefully Researchers will be able to clean this up themselves, but it seems like basic functionality that exists for other fields and would be simple enough to implement for this one. It also aids in our ability to reduce the amount of cleanup researchers are required to do.

Dear Team,

The RMIT Research Repository team regularly receives advice from the School of Graduate Research that an embargo has been approved for an ETD that is already available open access via the Research Repository.

ETDs affected are:

ETD Doctorate (we've labelled this Doctor of Philosophy (PhD))
ETD Doctorate (we've labelled this Professional Doctorate)
ETD Graduate (we've labelled this Masters by Research)

There would commonly be around 20 of these per year with numbers expected to increase over the next few years. They occur when thesis authors request a temporary embargo due to contractual obligations with publishers and/or partner organisations, for sensitivity/privacy reasons and sometimes for the safety of the author or subject/s. These embargoes are often for time periods of up to 3 years although up to 5 years is not unheard of.

The ability to suppress the metadata record and attachments for a set period of time for automatic open access release on expiry of the embargo is required to ensure the author is able to meet their obligations and to provide efficiencies for management of impacted records. These efficiencies will also benefit the thesis author as manual processes subject to human error would be removed.