128 results found

1. Drop line breaks while compiling XML for import profile

   Many of our vendors upload MARC files to an FTP server and the files are processed by our import profiles. When there are line breaks in the files (usually in a note field that is copied into the MARC from another source), the file is treated as invalid MARC. This error is identified after all the files for that profile have been combined, so the import job kicks out valid MARC files in addition to the ones containing errors. Since these are being uploaded by the vendor, we often don't notice that there is a problem until a staff member is looking to receive and pay for the materials.

   I would like to suggest that Alma do some normalization to drop paragraph and line breaks from files (or replace them with spaces) prior to compiling the file into XML.

   Many of our vendors upload MARC files to an FTP server and the files are processed by our import profiles. When there are line breaks in the files (usually in a note field that is copied into the MARC from another source), the file is treated as invalid MARC. This error is identified after all the files for that profile have been combined, so the import job kicks out valid MARC files in addition to the ones containing errors. Since these are being uploaded by the vendor, we often don't notice that there is a problem until a staff member… more

   •  

   •  

   •  

   19 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

2. Primo Discovery facet limit

   In the discovery Primo, it would be helpful if the "discoveryfacetlimit" could be configured to allow more than 50 results. We are a library system of 175 libraries, and the Library Filter sometimes doesn't display all of them due to this limit.

   2 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

3. Allow sort configuration in Primo (VE and NDE) brief results view and Collections View

   Currently as far as is known, search results and collections items can only be sorted by year. Multiple records with the same year creation date cannot be further sorted.
   See https://knowledge.exlibrisgroup.com/Primo/Product_Documentation/Primo/Technical_Guide/010The_PNX_Record/080The_Sort_Section

   "[The Sort section] is not applicable to Primo VE environments. Only the Display, Facets, and Search sections are configurable in Primo VE"

   ---

   I would like to be able to sort a set of records by specific date (day, month, year) in any list of multiple records (collection with items view, basic brief records view, etc.).

   This could be based on whatever date structure is necessary (yyyymmdd, etc.) and could use any possible MARC field, though MARC 033 $a seems like the best choice for basing a function on a structured exact date.

   Alternatively, allow users to configure custom sort indexes based on fields of their choice.

   Currently as far as is known, search results and collections items can only be sorted by year. Multiple records with the same year creation date cannot be further sorted.
   See https://knowledge.exlibrisgroup.com/Primo/Product_Documentation/Primo/Technical_Guide/010The_PNX_Record/080The_Sort_Section

   "[The Sort section] is not applicable to Primo VE environments. Only the Display, Facets, and Search sections are configurable in Primo VE"

   ---

   I would like to be able to sort a set of records by specific date (day, month, year) in any list of multiple records (collection with items view, basic brief records view, etc.).

   This could be based on whatever date structure is necessary (yyyymmdd, etc.) and could… more

   1 vote

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Edit…  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

4. Account for library name when filtering advanced search option ‘holdings: permanent physical location’.

   When performing an advanced search for physical items, holdings or titles, then selecting Holdings: permanent physical location equals, the last box has a drop-down list of all locations to select from, grouped by library.

   On the Items search, when typing into the text box the location list filters by library so that you can then select from the locations within the library. However, when doing the same for a holdings or title search, the list filters by location.

   This is inconvenient for us as there are a number of location names that feature across all libraries, e.g. Main Lending, Reference. It would be better for the search to filter by library then to browse the locations once there, or, at least for the library name to also be included in the filtering.

   This change for physical titles and holdings is part of the new search results UI. We feel it was an unnecessary and inconvenient change and would like for it to change back to match the behaviour of the search when done at item level. (Physical item level UI has not yet been updated so currently retains the preferred behaviour.)

   When performing an advanced search for physical items, holdings or titles, then selecting Holdings: permanent physical location equals, the last box has a drop-down list of all locations to select from, grouped by library.

   On the Items search, when typing into the text box the location list filters by library so that you can then select from the locations within the library. However, when doing the same for a holdings or title search, the list filters by location.

   This is inconvenient for us as there are a number of location names that feature across all libraries, e.g. Main Lending, Reference.… more

   16 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

5. ADD RECORDS TO SETS

   Be able to add selected records to a set that's already created. There is often multiple ways to find records that are part of a group. It seems there's no ability to do a search and select records to add to a set that's already in existence. This could also help if multiple people are trying to find a large number of records that could belong to one set for export or modification.

   1 vote

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Edit…  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

6. Increased efficiency thanks to new “Send externally” field in CZ update

   The additional “Send externally” field in the CZ update increases efficiency and communication within the library and with external partners and is structured in the same way as the “Report to Ex Libris” field. This allows messages to be sent directly from ALMA, eliminating the need to copy information. This reduces errors, saves time, and minimizes manual effort. Faster processing of requests and better coordination between departments and partners increase service quality and satisfaction and make the library forward-thinking.

   This option includes the following fields:

   1. Sender (automatically filled in by ExLibris based on the login)
   2. Field for entering the email address(es) to which the message should be sent
   3. Drop-down menu with various options, such as: No access – request title, etc.
   4. Free text field “Description”
   5. Additional information: automatically filled in as for “Send to Ex Libris”

   The additional “Send externally” field in the CZ update increases efficiency and communication within the library and with external partners and is structured in the same way as the “Report to Ex Libris” field. This allows messages to be sent directly from ALMA, eliminating the need to copy information. This reduces errors, saves time, and minimizes manual effort. Faster processing of requests and better coordination between departments and partners increase service quality and satisfaction and make the library forward-thinking.

   This option includes the following fields:

   1. Sender (automatically filled in by ExLibris based on the login)
   2. Field for entering the email… more
   15 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   1 comment  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

7. Folders in "Manage sets"

   We would like the option to make folders in "manage sets". This would make it easier for different depatmants to navigate through the public sets of the institution.

   43 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   3 comments  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

8. "Make Embase available in CDI"

   Access URL: https://www.embase.com

   Could you please try to contact Elsevier again regarding this.

   3 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

9. Add ability to abort jobs when they are for information only, such as when exporting data or running overlap analysis

   Currently it is more common than not for jobs in Alma to be missing an option to Abort them under Monitor Jobs > Running.
   This is a highly frustrating situation where the only option is to open a Support case to request for the job to be aborted, and wait days for response.
   In the meantime, staff work is completely halted for this while we wait for Support.

   It is understandable that the Abort option is not present in cases where there could be negative impact on records, such as initiating an job update to change the records.
   But it is not reasonable to not have an Abort option when the jobs are for scenarios such as an export from the CZ Update Task List and by Overlap and Collection Analysis.
   In such workflows, the jobs may stall when extremely large, and with an Abort option the user could start again with a smaller export or smaller data set comparison.
   But instead right now we have stuck Overlap job for 3 days and have had cases when the CZ export was running for several weeks.

   This request would save on both library staff time and Support analyst time, to give control to the library to abort such information-only jobs in no-impact scenarios when the jobs are clearly stalled, and ensure that library work can continue.

   Currently it is more common than not for jobs in Alma to be missing an option to Abort them under Monitor Jobs > Running.
   This is a highly frustrating situation where the only option is to open a Support case to request for the job to be aborted, and wait days for response.
   In the meantime, staff work is completely halted for this while we wait for Support.

   It is understandable that the Abort option is not present in cases where there could be negative impact on records, such as initiating an job update to change the records.
   But it… more

   3 votes

   Vote Vote Vote

   Vote

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   1 vote 2 votes 3 votes Remove votes

   You have left! (?) (thinking…)
   0 comments  ·  Other  ·  Delete…  ·  Admin →
   How important is this to you?

   Not at all You must login first! Important You must login first! Critical You must login first!

   We're glad you're here

   Please sign in to leave feedback

   Signed in as (Sign out)

   Close

   Close

   Submit Rating

10. Alma : add search indexes for all MARC21 fields

    We would find it very helpful if the tag and the search index were displayed in the search. Sometimes the tags are not self-explanatory, there are multiple similar tags or there are different ways to name it. So, one must regularly check the list (https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/Metadata_Management/180Search_Indexes/050MARC_21_Search_Indexes) to see what the exact designation is.
    So if the field code (= search index) were provided as well, it would be very helpful. This way, one could search by tag or search index.

    Thanks for your help !

    3 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

11. Securing Alma access by two factor authentication (2FA) in combination with time-based one-time passwords (TOTP)

    2FA and TOTP are common and standard methods for securing access to IT systems. These concepts should be implemented in order to secure access to Alma also. A respective implementation should replace the multi-factor authentication currently implemented in Alma since it lacks security for at least the following reasons:
    - Sending a link by email is insecure since email hardly can be viewed as a secure transport medium.
    - Using email for transferring a second factor hardly allows to keep the second factor as being independent from the device on which Alma access takes place.
    - The link which is used as second factor for Alma authentication works independent from the password authenticated session and therefore can be used on any device anywhere in the world to gain access to Alma (within one hour).

    2FA and TOTP are common and standard methods for securing access to IT systems. These concepts should be implemented in order to secure access to Alma also. A respective implementation should replace the multi-factor authentication currently implemented in Alma since it lacks security for at least the following reasons:
    - Sending a link by email is insecure since email hardly can be viewed as a secure transport medium.
    - Using email for transferring a second factor hardly allows to keep the second factor as being independent from the device on which Alma access takes place.
    - The link which is… more

    170 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    5 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

12. ALMA interface - Why unnecessary steps to edit a holding?

    Dear colleagues, regarding Alma interface, it would be highly useful that the option EDIT HOLDINGS had a 1-step shortcut. It is pretty annoying to continuously click 3 times to open de item in order to work on it. Thank you for your attention.

    •  

    2 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

13. Dear colleagues, regarding Alma interface, it would be highly useful that the option EDIT ITEM had a 1-step shortcut.

    Dear colleagues, regarding Alma interface, it would be highly useful that the option EDIT ITEM had a 1-step shortcut. It is pretty annoying to continuously click 3 times to open de item in order to work on it. Thank you for your attention.

    •  

    5 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

14. Make ISSN field clickable

    When searching in ALMA for e.g. a journal based on MMS ID and get a result, I miss being able to click on ISSN and get a new search result with all titles that match the ISSN.

    •  

    3 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Edit…  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

15. New Database Request: International Commercial Arbitration (ICMA)

    Hello,

    Can we please get this database added to Alma? It is called, "International Commercial Arbitration (ICMA)," from Oxford Legal Research Library.

    ICMA combines texts covering key arbitral bodies and jurisdictions with officially recognized and endorsed works detailing the rules governing specific arbitral bodies.

    Collection-level URL:
    https://academic.oup.com/international-commercial-arbitration

    Thank you.
    Katie Tapia-Lynch
    Wayne State University

    3 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Edit…  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

16. Set colour layout depending on physical location

    If you are working on a project in acquisitions and someone comes to the desk to check out a book, the acquisitions project must be scuttled in order to switch over to fulfillment. It would be great to have access to both desks at once (https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/48521747) and additionally to this, to have an option to configure the color of Alma depending on the desk you are working with. This helps to recognize at a glance which applications are available.

    27 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    3 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

17. Ability to add labels while creating set

    It would be very useful to be able to add labels to sets when they are created. Currently you have to save your set and only then you can add a label.

    1 vote

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

18. Search function in Monitor Jobs Menu

    In the menu "Monitor Jobs" (Admin -> Manage Jobs and Sets -> Monitor Jobs) there is no search function for the Scheduled Jobs. For all other Tabs (Scheduled Manual Jobs ; Running ; History) there is a search function. As we have many Scheduled Jobs it would be very useful if a search function could be implemented as in the other tabs.

    Thank you

    •  

    •  

    26 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

19. Quick Links for Alma Cloud Apps

    The quick links (available through the "Alma Production" button) for the most used functions in Alma are very usefull. We would appreciate if Alma Cloud Apps could also be selected as favourites and saved as quick links. It would also be great, if selected Cloud Apps could also be accessed with a key board shortcut (hot key).

    30 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    0 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating

20. Add and improve audit logging and system event tracking for changes to Alma configuration

    Many institutions have needs and requirements to be able to track when Alma configurations change, and who changed them.

    This is especially true because many Alma "administrator" roles combine complex librarian tasks with systems configuration abilities. For example, Catalog Administrator or General Systems Administrator is required to create new metadata import profiles - a task that catalogers need to do regularly. But, both roles also grant additional abilities to configure Alma behavior for resource management,
    integrations and the like.

    Use cases include:

    • Monitoring changes as part of standard internal audit review. For example, an institution may identify that even though electronic resources staff need Fulfillment Administrator in order to manage general electronic services, none of those electronic resources staff should be changing other areas of fulfillment configuration. Because Alma's roles do not separate those duties, the secondary requirement would then become to monitor changes in the fulfillment configuration areas outside Discovery Interface Display Logic to know which staff members are changing them and when. We would want a regular report that logged information like the name of the logged in user, the name of the table, the date/time the change occurred, what row(s) changed, and what the prior and new values were in those rows.

    • Troubleshooting unexpected Alma behavior. For example, suppose that custom linking for a set of CDI databases begins to behave unexpectedly. Configuration for those database links is handled in Configuration > Discovery. A staff member hears about the database issue, goes in and attempts to fix it,
      but can't. The issue then gets reported to a systems staff member. At that point, the systems staff member can only see the last updated by and timestamp. They need to be able to see who edited that table, and when, to help figure out what
      might have happened.

    Analytics currently has a subject area called "System Events" that does a poor job of capturing this information. For example, there is a system event type 6141 - Mapping table updated. However, the information captured there is internal tracking information and not actually relevant to mapping table updates, according to Ex Libris support.

    Improving how this data is kept and tracked would go a long way towards reducing risk of Alma not functioning as expected, and making it easier for institutions to manage audit requirements and troubleshooting needs for Alma users.

    Many institutions have needs and requirements to be able to track when Alma configurations change, and who changed them.

    This is especially true because many Alma "administrator" roles combine complex librarian tasks with systems configuration abilities. For example, Catalog Administrator or General Systems Administrator is required to create new metadata import profiles - a task that catalogers need to do regularly. But, both roles also grant additional abilities to configure Alma behavior for resource management,
    integrations and the like.

    Use cases include:

    • Monitoring changes as part of standard internal audit review. For example, an institution may identify that even though… more

    139 votes

    Vote Vote Vote

    Vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    1 vote 2 votes 3 votes Remove votes

    You have left! (?) (thinking…)
    6 comments  ·  Other  ·  Delete…  ·  Admin →
    How important is this to you?

    Not at all You must login first! Important You must login first! Critical You must login first!

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Close

    Close

    Submit Rating