Alma

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  1. Ability to assign Renewals.

    In the same way POLs or Purchase Requests in review can be assigned. This will give us that ability to assign subscription renewals to selectors/budget holders for approval.

    15 votes
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  2. Ability to create a chosen quantity of predictions

    As someone who manages serial subscriptions, I would like the ability to choose the quantity of predictions I create for any given holdings record. This would allow for quicker navigation of list of items, and reduce the number of inaccurate predictions.

    It is not always desired to predict an entire year’s worth of predictions (which currently is the only option). Depending on the publishing frequency and the number of copies of a subscription, we can have 11 pages of predictions in a list of items, in addition to the received items. This greatly increases the amount of clicking needed at…

    160 votes
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  3. Ability to remove Associated PO Lines from a POL

    If we add a POL # to the Additional section of a POL > Associated PO Lines and then discover that it was incorrect we are not able to remove it. We can change it but not remove it.

    We would like to be able to remove the Associated PO Lines if we find that we have made a mistake

    26 votes
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  4. Add the Amount Paid in Current FP field to invoicing

    Presently there is a field which displays in the PO Line Summary for continuous orders which details how much has been spent on that PO line in the current financial year - useful for items which are subscriptions but paid for individually, such as Law looseleaf subscriptions. If this field could appear when entering an invoice on the Invoice Line Details that would be a great help in deciding whether to disencumber these orders, particulary towards the end of the financial year.

    7 votes
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  5. Change Financial Year dates after they have been set

    It doesn't look as if it is possible to change the start and finish dates of any financial year in Acquisitions Configuration > Fund And Ledger Fiscal Period table mapping tables once the year has been created, unless it is deleted completely.

    Can it be made possible for the start and (in particular) the end dates to be edited having already been set and saved, if so required?

    Being able to do this would be of particular benefit around the time of a financial year rollover, especially if an institution cannot be certain that all financial transactions for the outgoing…

    17 votes
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  6. Automatically Associate Certain Payment Methods (e.g., Credit, JV, Deposit) with Prepaid Functionality when Creating Invoices

    We would like the ability to automatically associate certain Payment Methods (Credit Card, JV (Correction), Deposit Account, etc.) with Prepaid functionality when creating Invoices. 1) This would save time. 2) Most institutions do not want certain payment methods going to their ERP, but occasionally forget to check the Prepaid box. Setting this up systematically would serve as a fail-safe for such situations.

    14 votes
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  7. When you change vendors in the PO, there should be a warning note if a PO# is not entered

    When you change the vendor for a PO, there needs to be a warning note if you do not fill in the PO#. If you are doing a large number of these (say you changed vendors for a e-journal package) it's very easy to miss putting in one po number, thus changing all your open PO's with that vendor to another vendor.

    9 votes
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  8. Display all orders for physical item searches, even when individual item records are not linked to a POL

    When doing various collection development tasks, acquisitions and resource managers may want to know whether there is order information for a title at the same time they're viewing physical item details via the More Info link in Alma. Currently, Alma does not display orders for physical item searches when a POL is not linked to an item record. This is a problem for closed orders that migrated from another ILS because the POL does not get linked in the item record during the migration process. We see accurate information when conducting an All Titles or Physical Titles search, but not…

    3 votes
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  9. Add the ability to set individual user preferences or defaults when creating item records.

    Each user should be able to set preferences for Item record fields that match their particular workflow. For example - make it possible to set a temporary location default for when an item record is created. Make it possible for the receive date to be automatically filled in with current date.

    114 votes
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  10. Add description field to trial module

    The manage trials module in Alma needs to have a description field available. This would be very useful as it would educate trial participants as to what new product they are evaluating. Right now the only information provided is Title. This new field would also need to be available in the XML for TrialLetter.

    4 votes
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  11. Retain Data in Interface Records

    We really like the multiple tabs on interface records that allow us to record different admin logins and statistical information.
    Publisher and vendor changes happen pretty frequently in our environment and we foresee needing to move interfaces from one vendor to another on occasion.
    We just found out the hard way that when an interface is deleted from a vendor record and then added to another vendor record all the information that was in the various interface tabs gets wiped out. Can something be done to preserve the information that was hand keyed into the interface tabs?”

    55 votes
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  12. Ability to link to single interface records from vendor record

    At the moment, when you link to an interface from a vendor record in Alma the interface record cannot be linked to one that has already been set up. For example, if you have Vendor A and link it to Interface X you cannot also link Vendor B to Interface X. You are also unable to have two interfaces with the same name. This is required in situations where we have multiple vendors for the one interface. For example, SAGE journals are acquired directly through SAGE but the ebooks are acquired through iGroup. In this case we would like to…

    91 votes
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    Anonymous responded

    Submitted by Ex Libris PM on behalf of our customers

  13. Add 'View' action and maybe hover functionality to Note fields

    Add “View” action (and maybe also a hover action) to:

    1. Activation Task List ? Task Note
    2. Invoice Line Note
    3. PO’s Invoice Line Note

    This way – no need to “Edit”, reassign,

    8 votes
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    Anonymous responded

    Submitted by Ex Libris PM on behalf of our customers

  14. need more search criteria in acq such as operator id or create/update date

    It would be useful to have some additional search criteria, such as operator id, and facets, such as a last update date range and status, available to monitor staff productivity. Not just in purchasing but in all areas of acquisitions the site reports the need for functionality that will allow a combination of attributes of the records to generate results. For example, an operator should be able to search using their user name, some category of task (po lines in review, invoice lines in review, invoices pending approval, etc.) and a date or date range, or status (sent/ waiting auto…

    57 votes
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    Anonymous responded

    Submitted by Ex Libris PM on behalf of our customers

  15. The default receiving status in manage items of receiving workbench is all and it should be not received or should be configurable

    As part of the new prediction pattern development it is possible in the receiving workbench to receive new items and filter the 'manage items' section by "all" "received" or "not received".
    Currently it defaults to "all" which is not what would be desired because
    A. it would show too much
    B. they would need to manually search for what they want to receive.

    It should default to "not received" because then they can choose the issue they have in hand and receive it. Another option would be to have it always remember the previous filter of the user and use…

    34 votes
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    Anonymous responded

    Submitted by Ex Libris PM on behalf of our customers

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