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130 results found

  1. Work orders: unnecessary message "cancel requests" when moving an item with work order

    When moving an item that has a work order from a location to another, the cataloguer receives a message "The item is in work order, moving the item will cancel the requests if the item is not requestable in the new location". Most of these messages are not pertinent, and we ask for the possibility to adjust it, so that it only appears when really necessary. It confuses cautious employees who are afraid of unintentionally deleting markers, or it is hardly noticed because too often wrong.

    151 votes
    1 comment  ·  Resource Management - Physical  ·  Admin →
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  2. Add "Description" to the "Change Physical Items" job so that this field can be edited in batch across sets of item records

    We would like to be able to edit (and delete) the "Description" field across large numbers of records without having to do it manually for each one. The "Rebuild Physical item description" job does not help here, since the content of the field is not necessarily based on Enumeration and Chronology data.
    Several fields have been added since we started with Alma (e.g. Alternative Call Number, Temporary Call Number, Inventory Number, etc.). Therefore, we hope that this field will also be available for this job in the near future. Thank you in advance!

    241 votes
    8 comments  ·  Resource Management - Physical  ·  Admin →
    How important is this to you?
    AdminLiza Voloshin (Product Owner, Alma ERM, Ex Libris) responded

    Hi all, we're working on analyzing the request for batch item description updates and would love your input to make sure our solution fits your needs.

    I would like to propose the following:

    The "Rebuild Physical item description" job currently allows auto-generating a description for a set of items (based on enum/chron data) - this option will be kept as is, but the job would allow selection to either auto-generate the description (existing) or enter a description value as free text (meaning all items in the set would get the same description). The free text option would also support updating the field with an empty value as exists in other jobs.


    1. What are some examples of descriptions that would be relevant across an entire set of items?

    2. As discussed in previous comments, changing the description of an item (manually or via job) causes the pending requests for that…

  3. Deleting items on reading lists: notification when batch-withdrawing

    The recently-added “Alert of Associated Reading List when Withdrawing or Deleting Items” facility is very welcome. However, this only produces alerts when withdrawing individual items. Would it be possible to add this notification to the reports produced when doing batch withdrawals, otherwise this feature has only limited use.

    24 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  4. Toggle Provenance Codes for Display

    I'd like to propose an enhancement that allows provenance codes to be disabled/hidden instead of exclusively being deleted when they are no longer needed.

    Currently, provenance codes can't be "hidden" from selection if they are no longer needed. Once a provenance code is not used, it can only be deleted and then any items with that code previously assigned are left with a single character from the code and "not listed".

    We use provenance codes to note grant-funded resources, but once the grant is used up, we'd like to remove the provenance code option so it doesn't clutter up the…

    4 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  5. Include International Standard Music Number (ISMN) in Analytics

    ISMN is not present i Analytics, and is sorely missed.

    23 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  6. Ability to combine two or more existing items into a kit without losing POL information

    If there's a way to do this, I can't find it.
    What I would like to have is to take existing/previously received items (presumably with their own barcodes) and then combine them under one barcode as a kit. In theory, you can use "Bond Items" to do this, but the problem is that you effectively lose your POL receiving info (as well as all other individual item info) from the combined items. In my organization's case, this can cause an issue for the auditing department if the is a question or issue involving one of the merged items since there…

    3 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  7. Add fields, ‘Pattern Type’ and ‘Linking Number’ to the ‘Change Physical Items’ Job

    Area of concern: Additional indexes for ‘Change Physical Items’ Job.

    Please reference Ex Libris presentation ‘Automation Tasks for Summary Holdings’:

    https://knowledge.exlibrisgroup.com/@api/deki/files/63890/Serials_-_Automation_tasks_for_summary_holdings.pptx?revision=2

    In order for 863/866 Summary Holdings generation to work properly, each item record must contain certain information in the ‘Pattern Type’ and ‘Linking Number’ fields. Currently, neither of these fields are available via the ‘Change Physical Items’ job.

    What should be changed: As Serials Processors, we would like item level fields, ‘Pattern Type’ and ‘Linking Number’, made editable via the ‘Change Physical Items’ Job. Being able to change these fields in batch would benefit our workflow by allowing us…

    25 votes
    3 comments  ·  Resource Management - Physical  ·  Admin →
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  8. Mejorar realizar cambios globales en ejemplares físicos

    Permitir realizar cambios globales sobre los campos de signatura de ejemplares físicos, para modificar una parte de la signatura sin cambiar el resto. Por ejemplo:

    EPP3500(075)/ALV cambiar a PLP3500(075)/ALV

    EPP3300/WES cambiar a PLP3300/WES

    22 votes
    1 comment  ·  Resource Management - Physical  ·  Admin →
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  9. Customize the amount of holdings displayed in the brief results

    Currently, only 5 holdings are displayed in the "Physical" tab in the brief results list in Alma. For IZs with many libraries, this is not always ideal and many clicks are necessary before getting to the complete list of holdings.
    The new sortlibraryby_relevance parameter helps but doesn't solve all issues.
    Therefore, we'd like to ask to implement a functionality similar to what can be done for the amount of records to be displayed in the results list (at the moment, one can choose between 10/20/50) so that for example staff users can choose whether they want to see…

    140 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  10. Please expand the volume of Internal note fields to the Physical Item Editor

    Our library has more than three kinds of information need to be recorded in the internal note field, such as property number, new books statues notes, compensation books notes and so on.
    Hope is could add more, or became expandable let staff to select numbers of fields they needed.

    122 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  11. Nueva rutina de análisis (Call number Parsing) para la impresión de tejuelos

    Solicitamos añadir una nueva rutina de análisis de clasificación / signatura para la impresión de tejuelos, que permita separar en diferentes líneas los subcampos ($$h y $$i) .

    22 votes
    1 comment  ·  Resource Management - Physical  ·  Admin →
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  12. Changing Holdings or Relinking Item is Possible Only in User Role Scope for SOURCE library

    At present staff can move items from a library they don’t have a user role for, to a library they do have a user role for. For example, staff could move an item from the Rare Book Collection holding in one library to a Withdrawn holding in another library if they have the user role for the latter.

    In the May 2021 release changing holdings for an item or relinking an item to a bibliographic record required the TARGET library to be within the scope of the user role. This prevents moving item or changing holdings for an item if…

    62 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  13. Generate accession number by typing directly in field 852

    Generation an accession number in 852$$h or $$j can only be done by using the menu (Tools -> MARC21 holdings -> generate accession number), or by keyboard shortcut (ctrl+schift+A) in the new MDE.
    Even though the keyboard shortcut saves some clicks, we would like to type the prefix directly in field 852, followed by a character like # for example, that would indicate to Alma to generate the sequence number after saving the holding record.

    Example : 852 $$b library $$c location $$h RIA #
    -> after saving the record :
    852 $$b library $$c location $$h RIA 6785

    If…

    39 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  14. Open Predicted Items feature in MDE should bring in the Item Policy value from the previous item

    The feature of Open Predicted Items in MDE cannot bring in the Item Policy as it does for the Material Type, which is inherited well from the previous item.

    25 votes
    1 comment  ·  Resource Management - Physical  ·  Admin →
    How important is this to you?

  15. Improve import profiles to create multiple holdings

    The import profiles to load bibliographic records and attach holdings and items are currently limited to only ONE holdings record per bibliographic record. We would like the ability to create multiple holdings records, one for each distinctive call number. After loading records, if we have multiple copies it is manual work to create new holdings records when the holdings have all been merged into one.

    24 votes
    2 comments  ·  Resource Management - Physical  ·  Admin →
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  16. Item Sequences Configuration: "Set Next Sequence Value"

    It is currently not possible to change the sequence value to a lower one --> error message: "The new sequence value must be greater than the current value."
    In order to achieve the desired result, you then have to delete the counter and set it up again.
    Please change this behavior! Thanks in advance!

    40 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  17. Item Sequences Configuration: import option

    In the area of the "Patron/User Groups" there is already an import option (Excel file) for the configuration table.
    Please provide the same feature for the Item Sequences configuration table.
    Since our counters contain the year and always have to start counting with 1, we have to change this table every year. Due to our sublibraries we have more than 50 active counters.

    33 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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  18. Allow Jobs to Accept CSV files

    There are many instances where we would like to run a job like the change physical items job for a list of barcodes where the variable is not the same for each barcode. For example, I'd like to add provenance codes to a list of barcodes, but each barcode could have one of 15 different codes. So it would be great to be able to upload a CSV or TSV with two columns - one with barcode and one with the provenance code for that barcode.

    19 votes
    1 comment  ·  Resource Management - Physical  ·  Admin →
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  19. The ability to sort the "List of Items" by "Copy ID" or "Item Call Number"

    Adding "Copy ID" and "Item Call Number" to the "Sort routine" in the "List of Items would be very helpful for us. We catalog various types of equipment to loan out to students. The equipment has a Permanent Call Number which designates the type of equipment and where the equipment is from using a code. Each piece of equipment belonging to that bibliographic record has an item call number so being able to sort by item call number or copy ID would make our life easier. Thank you.

    63 votes
    1 comment  ·  Resource Management - Physical  ·  Admin →
    How important is this to you?

  20. Permanent Call Number in Physical Item Editor

    It would be extremely useful if we could edit the permanent call number in the physical item editor the same way we can edit the permanent location. This information is an holding's element in many libraries.
    Otherwise, after receiving the orders, we need to edit both the physical item and the holding after cataloging and before scanning the items to put them on the shelves.. This is tedious and prone to errors.

    22 votes
    0 comments  ·  Resource Management - Physical  ·  Admin →
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