Alma

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  1. Batch searching in the repository and set creation

    It would be extremely helpful if batch searching functionality can be added in the repository search. We have many projects where we have external data from an outside source that we need to find the matching data in our ILS, now Alma. For example, we are a member of a local consortium where we have several hundred oclc master records that all of us in the consortium need to manipulate in our own local ILSs. Instead of conducting one search at a time for these OCLC master record numbers, we would like to do a batch search of these master…

    8 votes
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  2. Add a post-import normalization process option to Import Profile configuration

    Currently, Import Profiles contain a single selection for normalization (Correct the data using). This enhancement would clarify that this process operates on incoming records only pre-load, and would add the ability to select a second normalization process after records are fully loaded and merged.

    7 votes
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  3. Expandable "Text Box" in Resource Management (cataloging side)

    Allow to adjust or expand the "Text Box" in fields in item record.

    For instance, in Internal Note Fields, Often time staff needs to add further more information into these fields. Though staff can keep adding content in the fields, but the Text Box stays the same. A lot of time, staff needs to move cursor around, in order to see all dataentry for that particular field.

    If the developer can make 'Text Box' expandable at our need, that will save a lot of trouble.

    7 votes
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  4. Change color of "suppress from discovery" and other checkmarks

    It is difficult to tell at a glance based just on the color of the check mark whether a holding or bib you're working with has been successfully suppressed or unsuppressed when you click on it. Going from faded yellow to bright yellow is not very obvious, especially for those who are already struggling with font size.

    Could it not be a completely different color? Maybe yellow/black?

    This would be easier than having to go back and look to see if the eye is present or not.

    7 votes
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  5. Change log for import profiles

    Change log for import profiles

    Import profiles needs to have a change log to see who is making changes to import profiles. Other configurations have a change log that allows you to see who has edited the functions. I find it problematic when I view import profiles that have changed, but I cannot track by whom and when.

    7 votes
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  6. Better presentation of Resource types in limiting search, left panel

    I have a suggestion related to Resource types, limiting search. Sometimes the group Undefined is too big. If you search "Mozart" (in NZ-instance), there are more than 2000 Undefined. Most of these are component parts. An improvement would be to use:
    Component parts (Text): LDR pos. 06 = a AND LDR pos. 7 = a
    Component parts (Musical sound): LDR pos. 06 = j AND LDR pos. 7 = a
    It is easy and you don't have to consider 008 here.

    If you need any changes here, you may do so, or let me suggest something.
    Maybe it is not…

    7 votes
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  7. exporting records retrieved in ALMA to (for example) the RIS-format for collection development purposes

    Management of larger sets of bibliographic information is required for collection development purposes. Excel downloads are not (yet) compatible with regular reference management software (e.g. EndNote), and lack the options reference management software do offer (filtering, editing, managing, outputting). So exporting to for example the RIS-format of records retrieved in ALMA would make this data management possible.

    7 votes
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  8. Display the item description (300 field) in the results list of a Network resource search

    When searching for the correct catalog record for books that are often reprinted by the same publisher (like classical poetry or foreign travel handbooks), and the Network Zone has several records for that title, publisher, and year - it would be nice to see at a glance which record is for a book with 50 pages vs the one with 60 pages.

    6 votes
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  9. Add Visual Materials to Quick Cataloging citation types options

    Our library uses the Quick Cataloging tool/interface to create records for materials in course reserves. Currently, the only options for citation types are books and articles. We have DVDs professors place on reserve. When records for DVDs are created, they are created on a record type for book. It would be great to choose citation type "visual materials" at the point of creating the bib record via the Quick Cataloging tool.

    6 votes
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  10. Add fields for Title of unit and other descriptors to the Item Record OR add radial buttons to Item record and description templates

    Currently, there is no good way to use the “Generate” button in the item record to create descriptions for supplements and indexes. In the interest of consistency, we intentionally do NOT enter the descriptions manually, which greatly improves searching and sorting of serials.
    While it is possible to have supplements and indexes list separately by creating separate records and adding the $o (unit title) to field 864 (supplements) or 865 (indexes), the holdings list does not display the unit title, so there is no visual difference between the two holdings. An 863 holding for “Aperture” and an 864 holding for…

    6 votes
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  11. Making Alma Job Reports for Failed Record ("Total record not imported / deleted" ) more visible

    We schedule our import profiles as much as we can. However, monitoring "failed record" is hard to follow:

    When there are "records not imported" for whatever the reason, Alma's Monitor job History states "Completed Successfully" and
    Import profile states: "File Processed" 100%

    One has to look deeper into every scheduled Report to see if there are any "Total record not imported / deleted" and fix those faile records.

    If the data of "Total record not imported / deleted" could be pulled and displayed as one of the Columns under "Monitor jobs" - monitoring staff will only need to check reports…

    6 votes
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  12. Sorting sets by creation date

    In Manage sets (Admin>Manage sets) we should be able to sort the list of sets by Creation Date. When you have a lot of sets in your list and you create a set, then have to run a job and choose the set - it's easy to lost your set

    6 votes
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  13. Use of parentheses in advanced search

    Currently advanced search does not allow the use of parentheses. We'd like to suggest the capability of using parentheses in doing some complicated search logic. This can shorten the search query a lot. Currently, we have to repeat the search queries, and apply a combination of AND/OR search logic. The attachment explains the situation with a screen shot of current search logic.

    6 votes
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  14. Search by UPC in Search External Resources

    Search External Resources should have the capability of searching OCLC by UPC (Universal Product Code). This would be particularly helpful for locating records for video formats. OCLC allows searching of the UPC in the standard number field.

    6 votes
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  15. Ability to set records to "do not publish" to OCLC

    It would be very helpful if the default value "publish to OCLC" was switched to "do not publish". We have brief records created by Acq. staff and Fulfillment staff and they sometimes forgot to check "do not publish" and these minimal level brief records end up being published to OCLC.

    6 votes
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  16. Test mode for jobs

    Allow jobs that change bibliographic records or inventory to be run in a test mode first that shows results that would occur before updating the database, so we can be sure that what we intend to happen is what does happen. Right now we are just hoping it will work as expected.

    6 votes
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  17. Move Browse bib headings and shelf listings function away from MD Editor

    Currently the Browse functions stick to MD Editor. And this poses too many restrictions to browsing. Please consider making browsing easier, and make it independent from MD Editor, and instead, incorporate browsing into normal simple and advanced repository searching.

    The major disadvantages of doing browsing within MD Editor are:
    1. Space constraint: the MD Editor does not have much space for results display
    2. Too many parameters to choose e.g. vocabulary, IZ vs. NZ

    5 votes
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  18. Display all work orders when binding items

    When I want to bind two items together, there is a screen which allows me to pick a work order type. But in this screen, only work orders that have been defined on the institution level are displayed. Work orders on library level are not displayed and therefore can't be chosen.

    Solution: Display all work order types when binding items.

    We want to create a work order type on library level for our binding workflow.

    5 votes
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  19. Hyper link POL in the holdings list

    In the list of holdings of a BIB record, the PO Line is indicated, but it is not linked. It would be practical to have a hyperlink to get to the POL directly. The linking under "more actions" is not always very useful, because you get a list of all POL - if you have many POL for a journal, you need to remember the POL of the holding you're interested in. A hyperlink would make work easier.

    5 votes
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  20. Update inventory import profile: shelf ready option

    For shelf ready materials the update inventory import profile updates the item records with barcode numbers. There is also an option to receive the item with the import profile.

    But the item must still be scanned in and marked as done in Acquisitions, Post-receiving processing, Scan. Or the item must be received manually in Acquisitions, Receiving and Processing, Receive. After either step, the item is placed in transit to the circulation desk for shelving. (https://knowledge.exlibrisgroup.com/Alma/ProductDocumentation/AlmaOnlineHelp(English)/ResourceManagement/060RecordImport/020ManagingImportProfiles#ConfiguringtheUpdateInventoryImport_Profile)

    We would like to skip this manual step. In the update…

    5 votes
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