Alma

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  1. When you change vendors in the PO, there should be a warning note if a PO# is not entered

    When you change the vendor for a PO, there needs to be a warning note if you do not fill in the PO#. If you are doing a large number of these (say you changed vendors for a e-journal package) it's very easy to miss putting in one po number, thus changing all your open PO's with that vendor to another vendor.

    9 votes
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  2. Add previous price information to Column options

    Already some time ago a new feature, to see previous invoices, was added in Acq in Alma. This is useful and even better if the previous prices were visible too (see screenshot). Is this something that Libis could configure for us?
    Already some time ago a new feature, to see previous invoices, was added in Acq in Alma. This is useful and even better if the previous prices were visible too/added to the column options (See attachment)

    9 votes
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  3. Include the same details in an Acquisitions Placed HOLD as for a Patron Request placed through the repository search

    Currently, we cannot use the checkbox to hold an item for an interested user in the PO Line to place an item on hold. This is because the information provided when this option is chosen is so much more minimal than what is seen if we put a request on the book from the repository search, that our Fulfillment department often does not expect the hold -- it does not show up when the scan the item in, and it does not indicate who it is for. As a result, items where we use the hold item checkbox from the…

    9 votes
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  4. manual orders: adding the possibility of selecting/deselecting the POLs for an invoice

    a. an invoice arrives:
    b. as very often is the case, it is referred to only a few POLs of a big PO (a PO containing a lot of POLs)
    c. we use the function “create invoice” with parameter "invoice from PO";
    d. all the POLs are automatically assigned to the invoice, then you have to choose the relevant ones, and that’s OK.
     In order to choose POLs, it should be necessary to have the possibility of selecting/deselecting the POLs with a check: now it is not possible, and you have to cancel the POLs one by one: this…

    8 votes
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  5. Stop POL lines closing from Receiving?

    Currently when receiving an item back ordered item (ordered 4 but received 1) the process is you receive just the one and the invoice just the one item. But when the other 3 items have been received Alma is closing the POL once they have been received? This is causing issues as the Supervisor must then delete the invoice and unreceive the item and start again. After checking all the learning material and ex-Libris/Alma videos there is no way for a person to be doing this and the Pals from the area have even watched the whole process and it…

    8 votes
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  6. Trials workflow : enable to fill in block "Analysis and Result" only from trials with In Analysis status

    At the moment, it is possible to fill in the block "Analysis and result" in Summary tab at any time of the trial workflow. Even in an evaluation with Draft or Active status.
    It doesn't make sens, does it ?
    We would like to ask EXL to fix this and enable to fill in block "Analysis and Result" only from trials with In Analysis status.

    8 votes
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  7. Add the Amount Paid in Current FP field to invoicing

    Presently there is a field which displays in the PO Line Summary for continuous orders which details how much has been spent on that PO line in the current financial year - useful for items which are subscriptions but paid for individually, such as Law looseleaf subscriptions. If this field could appear when entering an invoice on the Invoice Line Details that would be a great help in deciding whether to disencumber these orders, particulary towards the end of the financial year.

    7 votes
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  8. Simplify license printing

    The latest printing option for license management is to require that we configure a print-out. To require that we can code so that we can obtain a print-out seems a bit of overkill and the "out of the box" form has randomly selected ERMI terms in no apparent order, making it unusable. I believe what we really want/need is to just be able to screen print a license for annotation or documentation. But if our only option is to use the configured print-out, the "out of the box" form should reflect the "out of the box" terms we've selected to…

    7 votes
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  9. Configure issues to appear in chronological order rather than alphabetical order for recieving

    For titles (especially newspapers but some others) that don't have a volume number, ALMA lists them in alphabetical rather than chronological order when receiving new issues. This is highly inconvenient as well as illogical. It means clicking through page after page of issues for newspapers, which are predicted a year out. Surely there must be some way to arrange them chronologically? If not, then it would be helpful if ALMA could show more than twenty results per page.

    7 votes
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  10. Shopping cart color change depending or open or closed orders.

    Currently the shopping cart, indicating order/s, is green. It would be helpful if all the orders were cancelled or closed if the cart were another color, say red. If the order or even 1 order of may are active then the green cart.

    7 votes
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  11. Re-assign a SUSHI 5 account

    Suppose you assign a COUNTER 5 SUSHI account for a specific vendor. You discover later that the SUSHI account should be set to a different vendor. You delete your vendor account and remove the SUSHI account. When you try to assign the SUSHI account to the correct vendor, you get an error message. The SUSHI job runs for the account regardless of whether or not it is on the correct vendor record. Please make it possible to re-assign a SUSHI account to a vendor record when you make a mistake. See SF# 00809337

    7 votes
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  12. Allow user to select ASCII (with) sort or Library sort (without) initial articles.

    Allow choice of schema for sorting any title list with or without the initial article. Right now my packing lists are sorted by title without the A, An, The.

    Receiving when the packing list is library sort and Alma is ASCII sort is highly confusing and requires lots of scrolling and paging back and forth.

    7 votes
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  13. Expand the options for rolling over different types of PO Lines differently

    We would like to be able to differentiate how print and electronic POLs roll over.
    If either of the following could be done to address this, it would be great.
    Expand the roll over only certain types POLs list from
    One Time
    Continuous
    Standing Order
    To the full list of POL types, or at least to factor in print vs electronic.

    OR, alter the option to roll a single POL over to instead let you roll over the POLs in a public set.

    6 votes
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  14. Enable purchase requests from Edit Citations page in Alma

    It would streamline workflows where it's decided additional copies are required for stock if a purchase request could be made from the Edit Citations page within Alma. At the moment requests can only be placed to move or digitise the content.

    6 votes
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  15. add next year as option in serials subscription date range picker

    As many serials subscription ranges begin with the next calendar year, add NEXT YEAR as an option in the Subscription Date Range date picker. NEXT YEAR would start 1/1/[NEXTCALENDARYEAR] and end 12/31/[NEXTCALENDARYEAR].

    6 votes
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  16. Add "PO Line Owner" as a input parameter for Purchase/Invoice Review Rules

    Would like to be able to use "PO Line Owner" as a input parameter for Purchase & Invoice Review Rules, so that the rule could be applied by location, rather than just vendor

    6 votes
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  17. Linking of licence amendments back to the main licence.

    Licence records link really well to their amendments - from within the licence record there is an amendment tab and you can link straight through to the amendment.

    If you're looking at the amendment record the only way to get back to the base licence is from the search results screen by going to base instead of edit.

    It would be really good to have a base tab in the amendment record similar to the amendment tab that already exists in the base licence record.

    6 votes
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  18. Change the parameters in "Item Search in Amazon"

    Change the parameters in "Item Search in Amazon" to include media (specifically DVD's and music CD's) and/or an "all" option so that all materials can be processed through this one workflow instead of just books or magazines.

    5 votes
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  19. Increase viewable character count when looking at tables of invoice or PO lines

    Alma unnecessarily truncates fields and wastes monitor space in the Purchase Order Line Details > Invoice Tab. See in my attachment that both the invoice number field and the Note (piece identifier) field are cut off. At the very least, the entire invoice number should be visible. I understand not all monitors are the same width, but we should be able to see more of this important information. Please fix this.

    5 votes
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  20. Enable customization of Receive New Material columns

    We would like to have the ability to completely customize the data elements in the Receive New Material columns. Vendor name, for instance, which is not a current column option, would be helpful. Our library, like many others, combines Receiving and Copy cataloging functions, so Brief Level would be an extremely useful column to see at point of receipt, in order to enable easy identification of bibliographic record quality.

    5 votes
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