Alma
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183 results found
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Un-receive option for items not in-department with interested users.
Current un-receive functionality is restricted to items which are still in department and having no interested users. It would be very helpful to have un-receive available without these two conditions attached.
28 votes -
Trial : request of a Trial viewer role
There are 3 roles about Trials : administrator, operator and participant.
But none gives access to the Trials and all information with only option to view (and not delete neither modify datas).
A license viewer role exists in ALMA ; we request a similar Trial viewer role.28 votes -
Ability to remove Associated PO Lines from a POL
If we add a POL # to the Additional section of a POL > Associated PO Lines and then discover that it was incorrect we are not able to remove it. We can change it but not remove it.
We would like to be able to remove the Associated PO Lines if we find that we have made a mistake
27 votes -
Add a Notes field to SUSHI accounts
We would like to see a Note field in the SUSHI account area. There are situations where a SUSHI account is set up but Inactive, and it would be nice to have a field where we can describe the situation.
For example, Taylor & Francis Ebooks. It's a new platform (Nov 2017) and Ex Libris has added them to their list of SUSHI vendors. However, I've contacted the publisher and their SUSHI isn't quite ready yet. It would be nice to have a field right in the SUSHI settings where I could note that.
Thanks,
Naomi Maendel
University of Manitoba…27 votes -
Item's inventory price
a) Instead of clicking Allocate every time to assign the item’s inventory price from the PO line, the process should be automated as was the case in Aleph.
b) The final price from the PO line should be converted to our local (and default) currency automatically and written to the item’s inventory price field.
c) When an invoice is paid in Alma, the item's inventory price should be updated automatically with the final amount in our local (and default) currency.
All of the above is required for reporting to our financial department and library management.
25 votes -
Set temporary location to yes in import profile
We can add temporary location information to inventory records in an import profile, but we would also like to be able to set our temporary location indicator to "yes."
24 votes -
EDI check in for print journals
Alma documentation states that Alma supports the following Edifact message types – INVOIC, ORDERS, OSTENQ, ORDRSP, ORDCHG. However our old LMS Aleph supported an additional Edifact message type called DESADV.
This allowed our serials agent, Ebsco, to check in our journals in on the LMS remotely via EDI once our monthly consolidated deliveries of print journals were despatched from the warehouse.
Provided our prediction patterns matched the PIA line this worked efficiently. An example of EDI text is as below:-
LIN+1'
PIA+5+0001-4788(2012)42?:1;1-9:SI::28'
IMD+L+050+:::ACCOUNTING AND BUSINESS RESEARCH'
QTY+12:1'
RFF+SNL:52280023'
RFF+SNA:52280023'The above essentially means that for order no 52280023 (linking to…
24 votes -
Manage Multiyear Licenses for Electronic Resources in a POL
Hi,
It is common for libraries to sign multi-year price lock deals for e-resources (databases, journals, etc). Currently, we are keeping track of this information as "Notes" which is hard for us to follow since "Notes" used for other purposes. Also, we need to update the "List price" accordingly before we proceed with a renewal /invoice payment.
Would it be feasible to have a POL type that is catered for multi-year deals. I was somewhat inspired by the new feature in the Jan'18 release that is meant to record multiyear licenses in a Network Zone. A similar feature in the…
22 votes -
Re-linking invoice lines from old orders to new orders.
Currently we are unable to re-link invoices from old orders over to new orders, it would be most helpful if Alma was capable of doing this.
22 votes -
Create a set option in Alma for Acquisitions and Resources imports for imported files larger than 50 records
In Alma Acquisitions, we import bibliographic records from vendors such as OCLC in batch. It would aid efficiency if the option existed for the imported records to be immediately available in a set for further processing. As of February 2018, this can only be done on imports of 50 or fewer records, using the Monitor and View Imports, Report, Preview Records functionality, which creates an "or" query in Alma that can be saved as a set for further manipulation or export. A similar process (though slightly different) exists for Resources.
In both Acquisitions and Resources, if the imported file contains…
20 votes -
Improve performance of Usage areas in Alma
The Usage sections of Alma are extremely slow. Please improve the overall performance of the Usage Data Loader, and especially the Missing Data Tab (which can take multiple minutes to load). Also, create a Usage search option in the general Alma search for such things as:
File Name
Vendor
Sushi Account
Upload Date
Uploading user
Subscriber
Status
Report type
Data Start Date
Data End Date
Vendor URLWe don't always want to use Analytics to find the answer to a simple question.
20 votes -
Eliminate the confirmation step when editing item records.
The process of receiving journal items is unnecessarily slowed down by having to confirm every single edit. Clicking on "Save" should be enough to get the job done. Breaking out Receive as a separate step has already added a step to the process. Please consider any and all ways of reducing the amount of time spent looking at blue spinning circles. Thank you.
19 votes -
Trials : when a participant reopens a survey form, the replys already submitted should display
At the moment, when a participant reopens a survey form he already submitted, all the answers are empty.
If he fills in again the survey form, at the end, when submitting his answers the second time, a warning message displays (do you want to submit again ?)
We consider that this warning is too late in the workflow.So our request is : when a trial participant has filled in a survey form, if he reopens the same survey form later, this one should display the answers already submitted.
19 votes -
Add "Move to department" option for Acq departments
We would like a new option called "Move to Department" in the Receiving workbench AND in the Scan in Items form. The new option would have the effect of marking the existing Acq process as Done, and putting the item(s) in transit to the next department. Currently, if a workflow involves moving something from the Acq department to another department, such as a central End Processing unit that handles multiple libraries, the receiving staff have to perform multiple time-consuming steps. They must 1) Receive 2) Search for Physical Item 3) Create new Work Order 4) Scan in item to mark…
18 votes -
Add the ability to upload EDI files from FTP sites manually
Currently, Alma will only allow you to manually upload an EDI invoice file from a local folder. If you map an FTP site shortcut to your desktop and attempt to manually upload the EDI invoice file from that location, it will say there is an error. I have confimed that Alma does not currently support manual EDI invoice file uploading from ftp sites, only when you configure it to run automatically.
Import profiles support both processes, so it seems like this area of Alma should support both manual and automatic uploads from FTP sites as well.
18 votes -
Allow harvesting of reports with the non-standard SN:Total_Chapter_Request metric
I noticed that some vendors - Taylor and Francis and Springer- are adding this non-standard metric - SN:TotalChapterRequest - to their TR Master Reports. These are 2 big vendors, and these TR master reports won't load into Alma with this nonstandard metric in them.. I was hoping there is a way to accommodate them and allow them to load.
18 votes -
Change Financial Year dates after they have been set
It doesn't look as if it is possible to change the start and finish dates of any financial year in Acquisitions Configuration > Fund And Ledger Fiscal Period table mapping tables once the year has been created, unless it is deleted completely.
Can it be made possible for the start and (in particular) the end dates to be edited having already been set and saved, if so required?
Being able to do this would be of particular benefit around the time of a financial year rollover, especially if an institution cannot be certain that all financial transactions for the outgoing…
17 votes -
Option to receive from items list
Please make it an option to receive an issue, without having to navigate away to the specific "Receiving" page, if you are looking at it on an items list. Often I'll be working on items and notice that one of them is not received when it should be, but I can't change that without interrupting my workflow or opening a new window.
17 votes -
Accrual Accounting>Add Ability to Manually Edit Accrual Amounts
Alma calculates accrual percentages based on days, while we have always calculated the percentages/amounts based on months. That creates problems when we manually calculate an invoice outside of Alma, and then try to re-create it in Alma. We have had instances in which we have different amounts in Alma and with our business office as we could not enter the amounts manually in Alma. It would be really helpful to be able to manually edit amount fields for both fiscal years.
As another example, a 50/50 split of an odd number, e.g. 49.87 requires one year to be 24.93 and…
17 votes -
Add option (permitted) text data mining clause to license terms of use
Some publishers allow text data mining of databases/ejournal packages and this needs to be noted as a license term of use
16 votes
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