Ability to log 2 sets of dates on electronic portfolios - Perpetual and Current Access
Most publisher packages only allow perpetual access for subscribed years, post-cancellation, but they give you access to a much larger set of dates during your active subscription. For example, many of our Wiley titles have access back to 1997, but our perpetual access does not begin until 2003. If we could select both perpetual and current access for a title, and have the ability to log both sets of dates, that would be very helpful. Ideally, we would like to use this to do a broad overlap analysis between our print and perpetual electronic holdings.
Amy Dittman
shared this idea
Idea was implemented as part of August release.
When a resource has both current and perpetual access, there is now an available access type combination option (Current and perpetual) for electronic collections and portfolios. This option is available in the Electronic Collection Editor and the Electronic Portfolio Editor, and supported by the portfolio loader and Excel exports using the extended export option.
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Karen Aitken commented
Thanks Amy, it would be helpful for us to use Alma to record which print journal volumes can go into offsite storage and which can be disposed of.
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Chenwei Zhao
commented
Good idea, Amy! We should be able to make the perpetual access dates internal or public, since that's not relevant to users in all cases. I have been using the internal description field to track perpetual access, but that's just a note. If we can switch between perpetual access and content access (as you suggested), things should be much easier for cancellations.
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Luigi Siciliano
commented
Another similar idea ( http://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/13834119-ability-to-track-perpetual-access-to-ejournals-whe ) was considered already supported. It actually is not. As suggested here the information about the access type (perpetual and current) should be at the portfolio level and be referred to the related dates (i.e. coverages). I am glad I can vote this idea.
For a discussion about this matter in the Alma-L list see in May 2016 threads"What are you doing about Perpetual Access to eJournals that you may cancel a subscription to?" and "I have added this item to the idea exchange and also to the NERS database for future voting"