ability to track perpetual access to eJournals when you cancel them.
submitted case #00086211 to create a new field in the Electronic Portfolio and Electronic Collection records for 'Perpetual Access Coverage Dates', and for this field to be retrievable in Alma Analytics.
We use separate spreadsheets to track these cancelled titles. In Alma, we would update coverage end date, POL if applicable (for individually subscribed titles in our case), and also a public note indicating the discontinuation. Patrons contacted us and asked why they couldn’t access a title any more, so we figured a public note would be more helpful to patrons in this case. But the public note fields is not searchable. We’ll consider using the internal description field to track within Alma.
We did not feel it appropriate to include this information in the licence record, as the perpetual access relates to multiple licence agreements depending on the history of the journal title.
Ex Libris closed the case and reported that this enhancement request has been added to the Roadmap with no estimated timeline for the release.
David Schuster
shared this idea
Please see perpetual access best practice at:
https://knowledge.exlibrisgroup.com/@api/deki/files/41819/perpetual_access_best_practice.pdf
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Luigi Siciliano
commented
(2016-11-29) I just found a closely related idea: http://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/14127195-ability-to-log-2-sets-of-dates-on-electronic-portf
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Luigi Siciliano
commented
(2016-11-29) The idea is not already supported, since the best pratice proposed (2 collections) does not address the issue efficiently. "Access type" should be instead an attribute of each row of coverage at the portfolio level. As a matter of fact each portfolio may have at the same time a perpetual coverage plus another, wider coverage licensed only for a specific time. Related comments on this matter in the Alma-L list, May 2016, esp. by Lisa Roberts and Betsy Friesen.
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Arta Dobbs
commented
The ability to track perpetual access, is not just necessary for cancelled journals, it's also essential to track this purchased access when currently subscribed journals hop platforms to a new publisher. This is something which does not get acknowledged by publishers or recorded in licenses.