Alma

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  1. Need a way to retrieve HOLDINGS where there are no ITEMS associated with the holding

    Currently, there is no good way in either Advanced Repository search or Analytics to retrieve Holdings records that do not have items attached. The "has no inventory" indexing only returns bibs with no holdings, not holdings with no items. In order to have the holdings fields exposed to the Repository Search, you must select either Physical Title or Physical Item, which then only looks at records where there is an associated item record.

    The same seems to be true in analytics. I can create an analysis using the Titles table and filter to "Number of Physical Items (All) = 0",…

    59 votes
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      0 comments  ·  Analytics  ·  Admin →
    • Fulfillment: Physical item recall: option to recall more than one copy

      Currently in Alma when a request is placed on a title where there are 10 copies all out on loan, and none available, a single real-time recall notification is sent to the patron who has the oldest loan, changing their loan status to 'recalled'. The 9 other patrons who have a copy are not made aware of the potential demand for the item at that time.

      For the case where there are many copies of a title, the patron requesting the title could be better served if we were to recall more than one item. For example, we might say:…

      139 votes
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        2 comments  ·  Fulfillment  ·  Admin →
      • Show a confirmation/warning about completing a lending request when using scan in items

        It would be a good enhancement to get a warning or a confirmation that a request is about to be set to completed, when we scan in an item that is currently in a resource sharing process. Because we use RFID, we have had multiple occurences of scanning in a document that already has the status Shipped Physically again by mistake, only to have the lending request irreversibly set to Request Completed, without the item ever being received by the Borrowing library. This means we have to contact the owning library and ask them to resubmit the request.

        When using…

        98 votes
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        • Returning items from the patron services - return tab of the wrong patron

          If a book loaned from a patron it has returned through Patron services - Return Tab of a wrong patron, Alma does not block the action. The system send return email receipt to the wrong patron who did not loan the book.
          The system should stop the action as the operator, for mistake, has returned the book from the patron services of a patron who did not loan the item.

          48 votes
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            3 comments  ·  Fulfillment  ·  Admin →
          • Configuring different sender e-mail addresses (SMPT-envelope-from) for one letter-type

            For now the SMTP-envelope-from definition for Alma Letters can be set only once per letter-type. This isn’t suitable. E.g., our libraries need more than one sender email address for different acquisition departments. Vendors should be able to reply directly to the departments E-Mail-address. Using one no-reply-address (as SMTP-envelope-from value) in combination with a “reply-to”-addresses written in the Mail Footer cannot be a permanent solution.

            Actual situation in Alma:
            When an E-Mail is send in the context of a job Alma takes the SMTP-envelope-from value from the „addressFrom”-definition in the concerning letter-configuration (general configuration -> letter emails).
            When an E-Mail is…

            64 votes
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              0 comments  ·  Other  ·  Admin →
            • Initiate consortium fulfillment requests for items in another institution from Alma

              In our consortium, we would like to be able to place requests for items in other institutions on behalf of our patrons in Alma.

              Scenario: a patron (dean, faculty member, etc) calls the circulation desk asking if an item is owned by the library. Circ operator searches Alma and finds the item in a consortium library. Circ operator SHOULD be able to request item in Alma from the patron's record. Right now, circ operator has to tell the patron to search Primo and request on his or her own.

              71 votes
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              • Resource type for ceased print and electronic serial publications

                Ceased and previous print and electronic serial titles (Newspaper, Journal, and Other Serials) are currently assigned a Resource Type of Undefined, based on 008 pos.6 (if pos.6 = d - continuing resource ceased publication). No other serial date statuses are explicitly excluded from Resource Type in this way.

                This results in a significant functional impact in Alma as excluding ceased and previous title journals from the resource types associated with all other journals (including those with "unknown," "questionable," and other non-current date codes in 008 pos.6) makes it impossible to do a targeted repository search or analytics report. Forcing the…

                144 votes
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                • Add "Request" as a block option in Block Preferences

                  Currently the Block Preferences have Block options to permit Blocks on Loan and Renewals, but it would be good to include Blocks on Requests on these blocks - specifically Patron Physical Item Requests, but conceivably other requests.

                  For example is a Patron Limit is defined on Overdues or Recalled overdues, and the limits are exceeded, the relevant Block Preferences are triggered,
                  i.e.
                  Patron overdue limits has exceeded
                  Patron overdue recall limit exceeded

                  However, the only options on what patron services blocked are Loan and Renewal.
                  Requests should also be added to the options so that overdues can immediately block a…

                  39 votes
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                    1 comment  ·  Fulfillment  ·  Admin →
                  • More flexibility needed for display of locations

                    Our users complain that it is difficult to find the locations of items and that too many clicks are needed to find out if an item is available.
                    This is the most problematic in the Locations display for journals (and monographs with the item description field filled in).

                    More specificly, issues are:
                    - The shelf number is not indicated clearly enough
                    - Users search for items in the library that are not on shelf because they don’t click through to the single holdings display to check the availability (in the "journal display") or because the availability indication like e.g. (1…

                    276 votes
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                      under review  ·  2 comments  ·  Fulfillment  ·  Admin →
                    • Boolean search

                      In advanced repository search: add the 'NOT' functionality in the drop down menu.

                      157 votes
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                      • Suggestion for Increase of Shared Dimensions Between Subject Areas in Analytics

                        We have donors who require reports on how we are spending their endowment funding. These reports include Fund Transaction data, Bibliographic Details, and Holding Details. The idea is that the donor should be able to locate any item within our library that we have purchased on their funds. Unfortunately, Holding Details lies within the Physical Items subject area, and currently is not a shared dimension in the Funds Expenditure subject area. Holding Details (such as in the case of Call Numbers) are closely linked in usefulness with Bibliographic Details.

                        My suggestion, therefore, is that ExLibris please add Holdings Details as…

                        16 votes
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                          0 comments  ·  Analytics  ·  Admin →
                        • Add Material Type Mapping to Physical Inventory Import Profile

                          As a Copy-Cataloger I receive batch files of bibliographic records with physical inventory from a variety of vendors and some of these vendors send a variety of formats in the same file. These files contain bibliographic records with a material type of Book, Map, DVD-ROM, Issue, etc. With our current Import Profile that we use, the Library field, Location field, Barcode field, and Item policy field can be mapped with MARC21 local field. But this is not possible for Material type. So when we import this large file with multiple material types they are being imported with the Material type…

                          12 votes
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                          • Fulfillment Network/Consortium - See loans (items) from other institutions in patron's home Alma

                            We need to be able to see ALL of a patron's active loans - including those items borrowed from a consortium partner - in the patron's home Alma. So if I have books checked out from my own library and 2 other libraries, they would all show up in MY Alma record.

                            13 votes
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                              0 comments  ·  Fulfillment  ·  Admin →
                            • Add validating MARC field and record character limits

                              Please add the capability when validating records to check for MARC field and record character limits (9,999 and 99,999 octets respectively, https://www.loc.gov/marc/specifications/specrecstruc.html). We understand that Alma does not impose character limits on MARC fields and records, but we often exchange records with other vendors or companies. We need this feature to ensure that our data transfers properly and does not exceed data limits imposed by the MARC format.

                              9 votes
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                              • Allow "ignore_lender_due_date" setting to be customized per resource sharing partner

                                Currently the "ignore_lender_due_date" setting in the Alma Customer Parameters Mapping Table is a global setting; it applies to all resource sharing partners. This is problematic for consortia who have resource sharing partners for consortia members, as well as a resource sharing partner for ILLiad.
                                Setting "ignore_lender_due_date" to "true" works for our consortia resource sharing standard checkout, but ILLiad due dates must be entered manually.
                                Setting "ignore_lender_due_date" to "false" works for the ILLiad lender due date, but then consortia due dates must be entered manually.
                                If "ignore_lender_due_date" could be configured separately, for different types of resource sharing partners, this would allow…

                                24 votes
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                                • Job for copying the configuration from the production environment into the Standard Sandbox

                                  Making testing and training in an Alma Standard Sandbox based on Ex Libris provided configuration is very difficult since this configuration may be very different from the one in the customer's production environment.

                                  Currently Ex Libris is offering two types of Sandboxes for Alma:
                                  (1) "Standard" - by default included in Alma subscription pricing. This sandbox contains Ex Libris provided data and configuration
                                  (2) "Premium" – for addition subscription fee – this sandbox includes a full copy of the customer's data and configuration

                                  Refresh of the Alma sandbox environment is possible up to once a quarter, upon request. In the…

                                  137 votes
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                                    2 comments  ·  Other  ·  Admin →
                                  • Make display thumbail display option configurable based upon user or role

                                    Recently turned on the thumbnail display in Alma. Half liked it, mainly fulfillment, half didn't acq and cataloguing. Maybe possible to make this setting customizable based upon user or Role?

                                    19 votes
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                                    • Overdue and lost loan job for "no item policy" only

                                      We need an option to configure an Overdue and lost loan job only on items that dont have an item policy.
                                      Most of our material have no item policy and we dont have an option to only send an overdue notification on those books. Now we also have to send to every other item policy.
                                      In particuly this leads to overlapping overdue notifications when we have material with short loan or ILL-loans.

                                      This would be fixed with a new option to check "no item policy" in the overdue and lost loan configuration page.

                                      20 votes
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                                        0 comments  ·  Fulfillment  ·  Admin →
                                      • Add a mapping structure for normalization/merge rules in MDE

                                        The numbers of normalization rules is getting quite annoying. When we are in a consortium we also see every rule in the network zone.
                                        I would like a posibility to create folders like in Analytics.
                                        This would be helpful to group rules by institution or category.

                                        20 votes
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                                        • Add Storage Location ID as column choice in Item View screen

                                          We would like to view Storage Location ID in the item view screen within Alma: https://www.screencast.com/t/1fJ1IyCq

                                          We can now access in Analytics however staff would like to be able to see this field without having to run a separate analytics report to see the data.

                                          Thanks!

                                          13 votes
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