Allow user to ‘Withdraw’ and ‘Open Predicted Items’ from the ‘Received Items Screen’.
Currently, ‘Withdraw’ and ‘Open Predicted Items’ functions cannot be performed from the ‘Received Items List’, during normal receiving operations.
https://drive.google.com/file/d/1qdNSY1xkPr71R7XJzPp8QtQJEa_h-00i/view?usp=sharing
Instead, a user must back out of the receiving windows, perform a title search, and access these features through the ‘List of Items’ window.
https://drive.google.com/file/d/17yB9XwMI6MYAmnHq95mna6cOUMpXzlbq/view?usp=sharing
This drastically decreases efficiency in performing routine tasks in Prediction, Receiving, and Weeding.
What should be changed: As Serials Processors, we would like to see the ‘Withdraw’ and ‘Open Predicted Items’ functions added to the ‘Received Items List’ window, so that all serials management tasks can be done from one screen. This would eliminate the excessive clicking needed to navigate to another window to perform these actions.
Lindsay
shared this idea
Thanks everyone for supporting this great idea!
The extra actions are now available from the Received Items screen.
For additional information, reference the November 2025 Release Notes: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2025/Alma_2025_Release_Notes?mon=202511BASE#:~:text=Open%20Predicted%20Items%C2%A0and%20Withdraw%20Actions%20in%20Received%20Items%20List
Best, Alma Product.
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Dear All,
As progress with this development, I'd like to inform you that we will not include "Duplicate" action as part of this story due to complexity of this action, from the receiving workbench context.
Additionally, I'd like to refer to Line's comment;
Both ideas -
Open predicted items for several holdings at once,
Delete several items at once,
Will be not part of the current development. Both will require further analysis, since in a case of a bulk action, each item in the list could end up in a different outcome - whether it is success or failure. We will need to determine the best approach to handle these bulk actions. I recommend to submit another idea exchange for this idea, in order to help us prioritize it.Regarding the "expected receiving date" and "Storage location ID" fields, we are adding them to the "Received Items List" page as part of another idea exchange: https://ideas.exlibrisgroup.com/forums/308173/suggestions/41604241
It will be done for November release 2025.Many thanks for you feedback, please let me know if you have further questions.
Best regards,
Zohar. -
Line Eidstø
commented
The high level design looks good. I only have one wish, could it be possible to select several holdings at once in the new design and then create predicted items for all of these in the same process? For most of our continuous titles we have to create predicted items for two to three holdings at once, these holdings are always connected to the same POL.
Another question; Will it be possible to delete several items at once or only withdraw for each individual item?
Like Silvia pointed out in her comment expected receiving date should also be visible in the list view in receive, I have an idea exchange for this: https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/47521577-notes-expected-receiving-date-and-storage-locatio
Having the expected receiving date field visible would make quality control of predicted items in the receive screen much easier.
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kwilhel3@uwyo.edu
commented
Even though this post is older, I want to comment to hopefully demonstrate that this is still very much needed and wanted. Quite often publications will publish double issues that mean one issue will need to be deleted, and having to go all the way into the item list to do this is such a pain, both in the number of clicks it takes and the time it takes to load each page. And then you have to click back into the receiving workbench. The same goes for opening more predicted items, especially because there is no automated way of doing this.
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Line Eidstø
commented
Great news that this suggestion has been accepted! This would be a great improvement to our workflow and would mean a lot less clicking and going between different screens. Like Lindsay commented I could not find this in the roadmap you linked to, I hope this improvement will be included.
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Lindsay
commented
Thank you for this update. Just wanted to note that after reviewing the prototype you linked to, it does not indicate that the new Receiving WB will offer the the options requested in this idea. Will the new functionality also include the options to 'Withdraw' and 'Open Predicted Items' from the workbench? If not, then we ask that these important improvements be reconsidered for inclusion in the UX upgrade that you have on your roadmap.
Thank you!
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Silvia Alessi
commented
I absolutely agree!!
I also expect to see here the expected arrival date: it's not confortable at all to edit each single copy to see this fundamental information! -
Elizabeth Karges
commented
Agreed, "open expected items" is something I would expect to see in the receiving workbench.
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Jon Morris
commented
Received Items List (for journal issues). We would like an option in the ellipsis for Withdraw (in addition to Edit Inventory Item, Receive, Write to RFID, View Hidden). In fact, all of the options provided by the ellipsis buttons in List of Items (so Duplicate and Withdraw)
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Karen Spence
commented
It is easy to accidently receive something in the Receiving Workbench. Therefore functionality should exist to withdraw items from the same screen. It is a minimum of 6 clicks to be able to withdraw an item when you are in the Receiving Workbench.
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Rebecca Bearden
commented
To be clear, this is for continuous receiving.
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Rebecca Bearden
commented
Receiving workbench should be the most logical place to have an Open Expected Items button when you run out of predicted items. An option to withdraw expected items on the receiving workbench should also be available if during receipt the receiving operator becomes aware that an issue will not be published.