Edit an authority record when cataloging a bibliographic record
Here is an enhancement request concerning authorities.
Currently, when cataloging a bibliographic record in the metadata editor, we can press F3 in a field to choose an authority.
Example :
MARC21 field 100 -> F3 to choose an author authority.
When pressing F3, the cataloger can :
- select an authority
- view an authority
I would like ExLibris to add a third option :
- edit authority
(for example : after clicking on "view" an autor authority, I want to be able to edit it to add a field 4xx)
Thanks for taking this into account!
When you use F3 in the MD Editor and view a local authority record, there is a new action Edit to edit the local authority record. Edit is also available when viewing a local authority record using Browse Bibliographic Headings. See Viewing and Linking to an Authority Record for more information.
For more information please see Alma April release notes at:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2019/Alma_2019_Release_Notes
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Michael Hertig commented
Hi,
I take on on Maaike's comment of March 2018:
"Indeed, I can see that on your printscreen there is a button to edit the authority record!
I did some tests and found out that this button does only appear in our NZ!!! It is absent in our institutions (where the cataloging is done).Note : we have a shared catalog in our NZ (bibliographic records and local authorities). The actual cataloging is done be the catalogers in the IZ."
It seems that editing authorities via F3 still works only if the authority file is managed at the same level than that in which cataloguing is done.
Could you make it possible to edit an authority record via F3 even if authorities are managed at the NZ level?
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Evelyn commented
It's a very good idea, but the attribute should be available only for the extended cataloger role
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Hi,
This ability will be part of the MD Editor enhanced UX
Thanks,
Itai
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Maaike Vautier commented
Hello,
Indeed, I can see that on your printscreen there is a button to edit the authority record!
I did some tests and found out that this button does only appear in our NZ!!! It is absent in our institutions (where the cataloging is done).Note : we have a shared catalog in our NZ (bibliographic records and local authorities). The actual cataloging is done be the catalogers in the IZ.
So I guess my enhancement request is this now : Could EXL please add the button in IZ as well?
Best regards,
Maaike -
Hi Maaike,
There is an option to edit local authority record via MD editor browsing (see attached file).
When viewing the relevant record you are able to scroll down and choose to add record to editing list.
When you finish your browsing you can go to the records navigation pan on the left and choose he authority record and edit it.Thanks,
Itai