Better correspondence between number of items ordered and Quantity for pricing.
As a Purchasing operator, I would like a better correspondence between the number of items ordered and the "Quantity for pricing" in the PO line summary.
When we are ordering more than one item of a physical title, we have to add the extra items in the Quick add field, and then have to update the Quantity for pricing field manually. We see that Purchasing operators tend to forget to update both fields. The result is that the number of items that we intended to order, not always corresponds with the number of items that is supplied by our vendors. This causes a lot of extra work for the Receiving operators. The best thing would be if Quantity for pricing were updated automatically when we added new items. If this is not possible, it would help a lot if we could get a warning or a confirmation message when the number of items differs from the number in the Quantity for pricing field.
Why does Quantity not actually function on an invoice line? No matter what number you put in that field on an invoice line it does not multiply the price by that number. Shouldn't that have a basic multiplication function?
Carol Avorgbedor commented
This has also been an issue for us and so an automatic update would be a good enhancement, saving staff time. We don't add multiple lines for multi-volume sets until we receive the items (as the vendor works with the set isbn), and so this wouldn't be an issue for us.
François Renaville commented
We sometimes face this problem as well, but not very often because we usually order only one copy. I agree that an alert (like a popup message) would be fine if there is a discrepancy between "quantity for pricing" and the number of items.
But I would not be in favor of an automatic update of any of these two fields. There are some cases where a difference is normal, eg. when ordering a set (of two volumes):
Quantity for pricing = 1
Number of items = 2
Ida Maria Zaborowski commented
This is an excellent suggestion. We experience the same problem, although the other way around:
When a purchase operator forgets to add items to a purchase order, we will receive the number of items that are calculated in the "quantity for pricing"-field. However, when we are receiving large quantities of books it is too easy to overlook that the number of items ordered and the number of items received don't necessarily correspond. There is no warning alerting us to this problem.