Alma
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95 results found
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Ability to aggregate claims to one vendor should be made available for Legal deposit
For the acquisition method “Purchase” the letter “PO line claim letter” is used, for the acquisition method “Legal deposit” and “Legal deposit - without letter” the “Legal deposit claim letter” is used. For the “Purchase” acquisition method an additional claim letter is available “PO Line Aggregated Claim Letter”, which in the event of there being more than one claim to the same vendor aggregates these into one letter. The same is not available for legal deposit. This means that when we have one large vendor (ex: supplier delivering on behalf of many different publishers), which is common for legal deposit,…
32 votes -
Add "PO Line Owner" as an input parameter for Purchase/Invoice Review Rules
Adding "PO Line Owner" as a parameter for Purchase/Invoice Review Rules would allow differentiation by location. Our main library uses student workers for ordering, and I want to be able to have review rules in place to catch potential mistakes. Our satellite location has one staff person doing all the acquisitions. These same review rules will be cumbersome for their workflow. Having separate rules allows each location to operate most efficiently.
3 votes -
Allow institutions to configure their own Packaged PO approval rules
Could we please be provided with an option to disable or configure the auto approval rules of POs containing non 'Purchase/Purchase no Letter' POLs.
Institutions currently only have control over PO Line level approval rules in Alma and PO rules are limited as per the documentation - https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/020Acquisitions/020Purchasing/060Approving_and_Sending_POs
"A PO with PO Lines that are not one of the following Acquisition methods will not go to Waiting for Approval:
• Purchase
• Purchase No letter"Providing us with the option to configure these options ourselves or via support requests to include/exclude specific acquisition methods will give us more flexibility to…
12 votes -
Disable the license terms from cascading down from POL to electronic collections and portfolios
The current situation is that after attaching a license to a PO Line, this license will override the license(s) originally attached to the electronic collections and the portfolios. We have 5000+ Chinese ebooks that come with a wide range of number of concurrent users. While we can update them using the 'Run a Job' function, but once the POL that is connected with the electronic collection is updated, it will override the license terms we have for the individual ebooks. So we would like to see if there is an option to delink the POLs and electronic collections from the…
3 votes -
Create an Alma Idea exchange category for License
There is no category specific for the License area of Alma, which makes it difficult to find other's ideas for License improvements. I had to choose a category for this idea and went with "Resource management - Electronic", and definitely didn't want to go with "other"
4 votes -
l.walton@westernsydney.edu.au
Currently it is not possible for locally created collections to be displayed in Primo under the Collection facet. Please consider mapping this facet to local collections
3 votes -
Add "License Type" filter
Under the licenses tab, you're able to view all licenses and amendments that your institution has created. There are currently two filters: "Status" and "Review Status".
It would be helpful if there was an additional filter for "License Type" so that we can filter the list down even further to view only Licenses or Amendments. Some of our licenses come with a TON of amendments, and it's not always ideal to see licenses across multiple pages when I may need to review things regarding our Master Licenses.
1 vote -
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https://www.coindevelopmentcompany.com/1 vote -
Display 'suppressed bib' icon consistently in every Alma context.
I'm looking at a list of portfolios in Alma, many linking to suppressed bibs. None of those portfolios whose bibs are suppressed display the 'eye with a line through it'-icon (which should also maybe include alt text for screen readers?)
How about making suppressed-ness sticky throughout the UI, with a baked-in rule to protect exceptions. (ARE there exceptions?)
2 votes -
Send an email to specific library staff member once an Invoice or Purchase Order is paid for
I would like a function that you could alert a library staff member once an invoice or purchase order is paid for. Sometimes, library staff need to know that an order has been paid for so they can turn on access or know how much is left to spend on a fund. It would be a neat functionality that a letter can be generated from Alma directly to a library staff member once the PO has been paid.
1 vote -
Claiming at Item Level
Being able to claim at item-level so that we can mark an expected issue at CLAIMED/CLAIM so that magazines, journals, newspapers, and serial publication books would be easier to claim.
7 votes -
monthly usage data green checkmark link to counter report
After you load usage data and look at the monthly usage data tab, the green check marks should link to the COUNTER report when you click on it.
4 votes -
Reminder notification for licenses due to expire
We have licenses that will expire in X number of years. It would be good to have an option for Alma to send out reminders/notifications (e.g. email) for licenses that are due to expire
11 votes -
Allow public display of the AcqWorkOrder type to be customized
Currently, when items are in processing under the AcqWorkOrder type, the public display reads, "Acquisition technical services," and cannot be changed. I would like the ability to customize this label as we can with other work orders.
9 votes -
Ability to make financial adjustments to previous fiscal years after rollover
We would like to be able to make financial adjustments to prior fiscal years after rollover occurs. We want to complete rollover in a timely fashion to be able to continue business as usual, however our University's closing occurs later than we complete rollover in Alma and there are times when I need to adjust Alma to match any last minute general ledger changes.
1 vote -
License field for Purchase Order Line value
We would like a total values field on the Summary tab of a License that gives us the total cost of all the PO Lines which that license covers. This would tell us quickly the expenditure value of each license in Alma and enable us to prioritise license workflows by expenditure value.
1 vote -
Rollover PO lines that are fully invoiced but not paid
Example:
1. A PO is created and gets fully invoiced in mid-December.
2. In January the fiscal period closure happens. Said PO does not get rolled over (as it's fully invoiced).
3. Sometime later in January the invoice gets paid.The conflict lies in step 3: In Alma the payment is linked to the fund from the old year, while our financial department actually payed it from the fund of the new year.
One possible solution would be in step 2 to also allow rollover of PO lines that are fully invoiced but not paid yet.
2 votes -
Option to configure interested user notification for ebooks to be sent when activation task changed to Done rather than when Activated
We would like the ability to configure when our interested user notifications are sent for ebooks. We would like the option to send these when the activation task is changed to Done in the Electronic Resource Activation Task List instead of when the ebooks are activated. This would give us the opportunity to check the ebook portfolio links and bibliographic records for our Rialto purchased ebooks before the notifications are sent to the interested users.
14 votes -
Please allow to link PO Lines with status "Cancelled" in the Physical Item Editor
It is possible to select a PO Line in the Physical Item Editor. This also works well for PO Lines that already have the status "Closed".
However, it does not work for PO Lines with status "Cancelled". But it happens from time to time that we cancel a continuation order, but not all volumes already paid for have been delivered.
It is not an option for us to just close such PO Lines, as the distinction between "Closed" and "Cancelled" is important to us.
Thank you!
71 votes -
More descriptive detail on error Alerts tab
Provide useful details of errors on the Alerts tab where compulsory information missing or erroneous, and link to, or just details of, the field in question.
3 votes
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