PO Line: missing identifiers ISBN/ISSN/ISMN etc.
Please list all identifiers in the PO Line.
See the following examples:
Data in the bibliographic record --> data in the PO Line XML file
Example 1:
020 __ |a 9783702404727
024 2_ |a M008027376
--> PO Line - XML: only content of 020
<identifier>9783702404727</identifier>
<identifier_type>ISBN</identifier_type>
Example 2:
024 3_ |a 730099129329
028 52 |a 8.551293
--> PO Line - XML: empty identifier
<identifier></identifier>
<identifier_type></identifier_type>
Example 3:
020 __ |a 0415462444 (pbk.) |c £24.99
020 __ |a 9780415462440 (pbk.) |c £24.99
020 __ |a 0415462436 (hbk.) |c £70.00
020 __ |a 9780415462433 (hbk.) |c £70.00
--> PO Line - XML: only content of first 020
<identifier>0415462444 (pbk.)</identifier>
<identifier_type>ISBN</identifier_type>
Status quo in Alma:
(1) The bibliographic information in a PO Line includes only one ISBN (Marc21 field 020) or ISSN (Marc21 field 022).
If a record includes more than one ISBN (or ISSN), this information is missing in the order letter.
(2) In case of other materials than books and journals - without ISBN or ISSN - identifiers like ISMN and EAN (Marc21 024) or other publisher numbers (Marc21 field 028) are skipped --> the <identifier> field in the XML file is empty.
To give our vendors the best bibliographic information when ordering items via Alma, it is important to have all these identifiers within the XML file:
- please provide us all 020 / 022 entries, not only the first ISBN or ISSN
- please include also 024 and 028 to the XML file (it is possible, that a record has both: 020 and 024 or 028, etc.)
Thank you in advance!
Christian
shared this idea
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Christian
commented
Addendum:
The idea made it to the 2nd round of NERS 2023 voting, but then did not receive enough votes to be implemented.Attached the implementation plans discussed with Ex Libris (8212-solution with images.docx) and two notes:
(1) Side effect: Have all identifiers on the PO line ("Preferred" and "Proposed Identifiers") be searchable in the Receiving workbench.
(2) Additional information for an identifier like (hardcover : alk. paper):
Our colleagues would be pleased if this information could be printed on the order letters. Correctly this information is stored in subfield $c. Sometimes it is stored in subfield $a but this is not common practice.https://www.loc.gov/marc/bibliographic/bd020.html
020 - International Standard Book Number (R)
$a - International Standard Book Number (NR)
$c - Terms of availability (NR)
$q - Qualifying information (R)https://www.loc.gov/marc/bibliographic/bd024.html
024 - Other Standard Identifier (R)
$a - Standard number or code (NR)
$c - Terms of availability (NR)
$q - Qualifying information (R)https://www.loc.gov/marc/bibliographic/bd028.html
028 - Publisher or Distributor Number (R)
$a - Publisher or distributor number (NR)
$b - Source (NR)
$q - Qualifying information (R)Ideally the content of subfield $c and $q will be stored in the XML field <type> under the node <meta_data_values>.
And if subfield $a contains not only the identifier, Ex Libris "splits" the content:
- identifier ... goes to <identifier>
- and the rest ... goes to <type>
