Rollover PO lines that are fully invoiced but not paid
Example:
1. A PO is created and gets fully invoiced in mid-December.
2. In January the fiscal period closure happens. Said PO does not get rolled over (as it's fully invoiced).
3. Sometime later in January the invoice gets paid.
The conflict lies in step 3: In Alma the payment is linked to the fund from the old year, while our financial department actually payed it from the fund of the new year.
One possible solution would be in step 2 to also allow rollover of PO lines that are fully invoiced but not paid yet.
Dennis Müller
shared this idea
-
Zac
commented
In your example, the invoice was keyed in December and has a December fund in the invoice line. The rollover process doesn't update invoice lines, so whether or not the POL rolls over (has the fund updated) is irrelevant I think. Are you actually asking for funds in invoice lines (when the invoice is not closed) to be updated as part of the rollover process? I think that may help in your example, as expenditure in Alma would be recorded against the January/new fund.
I would like fully invoiced POLs to be rolled over for a different reason. Last year we found that 'Fully Invoiced' continuous-type orders did not rollover, but I don't see the logic in that. I think continuous orders should be updated with current year funds no matter of the invoice status.
If this change also means that fully-invoiced one-time orders would also rollover, I don't see the harm in that. The POL should just get automatically closed off once the invoice is closed, so the fund in the POL soon becomes redundant.