Add Expiration Date field to portfolios (for Streaming Video lease tracking)
Libraries lease streaming films for limited periods of time. We need to track the date each film's lease expires so we can delete the portfolio from Alma or take action to lease it for another term. We are currently using the portfolio coverage field to do this, but this is a workaround, not the designed functionality of the field. An Expiration Date field would allow libraries to enter the expiration date into each streaming film portfolio and use Alma searching and Analytics to track the expiring portfolios. It should be indexed in Alma, available in Alma Analytics, visible in the portfolio Extended Export, and modifiable through the Change Electronic Portfolio Information job and Portfolio Loader. This would allow libraries to improve their streaming workflows by better tracking their expiring portfolios.
Elizabeth York
shared this idea
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Elizabeth York
commented
This feature has been released as "Control the Availability of Portfolios Automatically at a Pre-defined Date," introduced in the February 2023 release (https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/Alma_2023_Release_Notes?mon=202302BASE), allows libraries to enter an Available From Date and Available To Date in portfolios, and the portfolio will be automatically deactivated after the Available To Date.
However, it still does not have all the functionality required. To improve this feature, please vote for the following new ideas:
Make "Available To Date" actions customizable so portfolio can be automatically deleted after "Available To Date"
https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/46362520-make-available-to-date-actions-customizable-so-pMake is possible to display Available From Date and Available To Date to users in Primo
https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/46362469-make-is-possible-to-display-available-from-date-an