The "Control the Availability of Portfolios Automatically at a Pre-defined Date" feature, introduced in the February 2023 release (https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/Alma_2023_Release_Notes?mon=202302BASE), allows libraries to enter an Available From Date and Available To Date in portfolios, and the portfolio will be automatically deactivated after the Available To Date. This feature is designed to be useful in cases where libraries lease a piece of content (typically, a streaming film) for a limited period of time.

However, after a portfolio has reached its "Available To Date," we don't just want to deactivate it; we want to delete it entirely from Alma (and its MARC record, if no other inventory is attached). The existing new process only deactivates the portfolio, so we still will have to run our existing manual process for identifying portfolios that have reached the end of their lease and deleting them. In this idea, we suggest that there should be a global setting in Alma where each customer could determine what action should be taken after the Available To Date is reached. Some might choose to deactivate, while others might choose to delete.