Please integrate aspect „last copy within library / IZ / NZ“ within “Withdraw Physical Items” process
Ex Libris recently expanded the “Withdraw Physical Items” process to include more individual configurable aspects.
We would like to suggest to include the aspect “last copy in the IZ (thus: do not delete!)” as well, which would protect the last copy from deletion.
It would also be great to be able to protect the “last copy in the same library" or "last copy in the NZ” during the deletion process, if necessary.
We are familiar with the “Retention Information - committed to retain: yes” feature, but it is too troublesome for us to use, because we would have to actualize these fields every day, although contents could be outdated right in the same moment.
Because of missing space several IZs and their libraries have to give away items parallelely.
If Alma could retain items, that are unique (in the same library resp. in our IZ resp. in our NZ), would help us enourmously.
At the moment retrieving these aspects is quite difficult, takes place outside Alma (when open data sources or previous day dated Analytics data need to be checked) and can be outdated the same second, while we take the facts into decision to delete items.
Due to the vast quantities of holdings and copies we have, the enormous time pressure and the limited number of staff, we are unfortunately unable to check each title and each copy intellectually, as would be desirable. We are forced to carry out mass sorting. Powerful tools within the system would be a quantum leap forward.
Johanna Looft
shared this idea
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Johanna Munkelt
commented
What an excellent idea!