As a Legal Deposit library we process physical and born digital material in the same way through Acquisitions; creating bib records (often pre-publication), POLs and claiming if we don't receive material in the expected timeframe. We need the new Digital POLs to work as close to the Physical workflow as possible.

The new born digital workflow assumes that we have the file in hand and can attach the representation when we create the POL. That is not always the case for us as we create a lot of POLs pre-publication as well as for material where we then need to seek publisher assistance with getting the file.

Also all of the claiming functionality of the physical workflow is not in the new digital workflow. Our understanding is that this is driven by the expected receipt date with is not included in the new POL types.

For Continuous physical POLs we follow the same workflow but include a Subscription Interval to reflect the publication frequency (daily, weekly, monthly etc). With no Interval in the Digital Subscription POL it looks like there is no anticipation of the next issue and no facility to shift the POL into the claims workflow if a rep is not attached within the Interval + Grace period.

We would like to see an expected receipt date, Subscription interval and the ability to 'Order Now' without a rep being attached. Ideally this would feed into the existing claims and communications workflows if the rep is not attached before the expected receipt date.

A step by step of our current physical workflow and our testing of the new Digital POLs is attached.