Alma User Role for Editing/Deleting only Quick-Cataloged Records
Library staff frequently need to create records for resources using the Quick Cataloging feature. Often, those records need to be edited after creation, due to mismatching resource types, updated information, operator input errors, etc. Most of the staff using the Quick Cataloging feature are not trained as catalogers, and do not have cataloging roles in Alma.
Quick-Cataloged records are not editable by staff without cataloging roles in Alma - who are frequently the creators/managers of these records. This has led to several different workarounds at various institutions:
Some institutions have given their non-cataloging staff full cataloging permissions to mitigate the inability of Reserves and ILL staff roles to delete and edit bibs. Those non-cataloging staff then have privileges that allow editing of full records, Network Zone records, etc. These activities should be restricted to staff trained in cataloging.
At other institutions, cataloging privileges are only extended to staff in technical services. This requires an inefficient workflow between access services and technical services to correct mistakes or delete records created in error.
We would like to request an Alma user role that allows the deletion and update of Quick-Cataloged records only.
This new role would reduce the number of users with full cataloging privileges and increase both data security and compliance with auditing requirements for institutions that give circulation staff cataloging roles so that they can edit these Quick-Cataloged records.
For institutions that restrict cataloging roles to trained catalogers, having such a role would allow them to streamline workflows for editing Quick-Cataloged records, and free up the time of their cataloging staff to focus on more specialized materials.