Alma
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175 results found
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API for fetching datetime for Alma Analytics data
Add an API call to fetch the value of the two datetime objects that can be seen in Alma GUI:
- Data available as of
- Data updated as of
This will make it much easier for jobs that run daily and that is dependent on Alma Analytics data and that needs to be run as early as possible.
6 votes -
Number of Loans: Ability to Sort By & Export to Excel
It would be so helpful to have access to Number of Loans in Data we can export to Excel. In addition, being able to sort by the highest to lowest or vice versa Number of Loans data in a search would also be very helpful as a collections librarian. We need more data to support or decide upon what we purchase. Alma has all the data but limited access to it from the permission level I have as a librarian.
Thanks,
Therese1 vote -
Link approved purchase request to POL
Many of our Purchase Requests contain notes and comments that are useful in tracing purchase history and resolving issues. It would be useful to be able to open the Purchase Request from within a POL to access this information.
1 voteDear Steve,
Thanks for taking the time to share this idea. I’m glad to say that this is already supported and each PO line hold within it the “Additional” section where you can find the “Source type” field. When the source type field is “Purchase Request” it is linkable and direct the user to the purchase request which generated the PO line in view mode (including it’s notes if exists). Please see attached screen shot which present the link on the PO line to the purchase request.Thanks,
Noam Fass | Alma product management -
Support Microsoft Edge for Alma
According to documentation (https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/010Getting_Started/050Alma_User_Interface_–_General_Information/010Browser_Requirements), Ex Libris does not support Microsoft Edge for Alma.
The use of Edge is growing and should be considered a major browser, and therefore supported.3 votes -
Remove the adding files process from Ship Item Digitally action for digital titles
New Ship Item digitally action is great, but adding file process seems to be redundant when the requested title is already a digital title so it has at least one digital representation and its files. It would be much better if the user can select the representation and the files to send when the request is for a digital title, and the receiving partner gets an email containing the files or the links for downloading them.
12 votesHi,
is also possible to to ship digital resources that are managed in Alma, regardless of whether the digital content is stored remotely (using a Remote Representation) or locally on Alma.On the Manage Resource Fulfillment Options page (Digital Services section), the following actions are available if there are Alma managed digital resources for the requested title:
- View – View the digital representation. If the representation is a Remote Representation, you can also use a Ship action to ship the digital content.
- View Files (if the representation is not a remote representation) – Choose one or more files to ship, if they are stored locally on Alma.
- Deliver – View the files.
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Configurable display text for Reasons for Nonrenewable Loans
In the Aug 2019 release Display Reasons for Nonrenewable Loans were introduced.
However, the text for these are not configurable.
This means long technical reasons are being presented to end users.
We would like the ability to add display text for non-reasonable resources to be used here. This would enable us to present a clear and concise message to our users.2 votesDear Amelia,
Thanks for submitting this idea.
Alma does support the customization for the labels presenting the reasons for nonrenewable Loans, you can find the option to customize these labels under Configuration menu → Fulfillment → Discovery Interface Display Logic → LabelsThanks,
Noam Fass | Alma product management -
Emailing patrons straight from their patron record
From the patrons contact information: It would be great to be able to send emails straight from their account. (Click on email and have it open in outlook.) This would alleviate have to copy and paste into a seperate account.
3 votesIt is possible to send an email using the ‘Send Message’ option, see https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/050Administration/030User_Management/010Managing_Users
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Request an item belonging to a bibliographic record for which an item is already on loan to the requesting patron
Hi,
We have dedicated librarians working on digitizations, and sometimes the item they have on loan and like to scan is not suitable for the digitzation process (notes, underlining etc).
They would then like to request another item. This request will be rejected in Alma due to policy. An item can not be requested when you already have a an item from the same bib record on loan. They would, of course, like to keep the original item on loan until they have checked if other items are more suitable.You are able to request if the items have different…
159 votesIt is possible to enable overriding the 'Patron has active loan for selected item' block ,see https://www.screencast.com/t/OwIsOHpia0fm. This option is requires a privilege to be turned on in the roles. Turning on this privilege can be done by EXL support.
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Add PO Line Status to Analytics
Currently you can search for PO Line Status within Alma, but cannot use this field within Analytics.
Adding this field to Analytics would allow reporting on statuses like In Review and Pending Approval. This would improve staff workflows, so that they don't have to manually check these statuses daily.
12 votes -
offer Unimarc to Marc21 conversion or Marc 21 to Unimarc conversion
this would improve the effectiveness of data sharing and we feel it is very necessary to have this function in Alma. this can base on the function: rules.
mapping document can bu found in https://www.loc.gov/marc/unimarctomarc21.html4 votesAlma supports crosswalk between various formats including MARC21 and UNIMARC
please see the following documentation regarding the use of crosswalks as part of the import process -
Option to update E-book Type
We discovered recently that if the e-book material type is not added before the order is sent, it's automatically assigned to type - Portfolio. We want this to be Books. As there are now two e-material types because of this automation (Books and Portfolio),, it makes reporting difficult. Would it be possible to change the electronic material type at any time?
10 votesIt is possible to set the electronic material type at the portfolio level.
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Ability to view ISO messages in Lending requests
We would like the ability to view the original XML/ISO messages sent between lender and requester in our Lending requests. There is information we need that doesn’t display in requests when they come into our system.
Examples include:
*Copyright declaration: we need this for copyright compliance reporting purposes
*Maximum cost: if this doesn’t display, we have to confirm that the requesting library accepts our charges if the cost is going to be over the standard charge
*Expiry date: the request status changes to Expired if this date is passed, and the request moves on in the rota
*Need by date:…
77 votes -
Link to edit POL when a purchase request is approved
When a purchase request is approved, a pop-up appears with a confirmation message and a link to the POL that has been created. This link only allows you to visualize the POL.
It would save time if it was an edit link of the POL or that from the display there would be a button to edit the POL.A video is attached
8 votesDear community, when a Purchase Request is approved and ordered, a PO line is created, Alma provides the user with a confirmation message with the newly created PO line number, this number is clickable and will navigate the user to the PO line in view mode. In case the user hase the relevant role, there is an “Edit” button on the top right corner of the screen which will convert the PO line from “View” to “Edit” mode.
Noam Fass | Alma product management team
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Ability to find bib records with attached PO lines but no inventory
Problem:
It is not possible to easily find IZ bibliographic records that have associated PO lines but no inventory. The All Titles Advanced Search has an option to search for “Has inventory | equals | no”, but those results include bibliographic records that have related holdings records (bound withs), as well as bibliographic records that have holdings records but no item records. We want the ability to easily find bibliographic records that have only a PO line associated with them.Use Case:
The ability to find bibs with only PO lines attached is necessary in order to keep the database…189 votesDear community,
The described use case involves "maintaining database integrity." This is not something done daily but rather periodically to ensure data accuracy.
For this purpose, utilizing analytics reports is the recommended approach.
Following is an example for an analytics report that identifies bib records with PO lines but without inventory:
- Report #1: Identifying bib records with PO lines. See attachment.
- Report #2: Use the output of report #1 for checking if this bib records do not have inventory. See attachment.
The outcome from report #2 can be used as a basis for set creation.
I hope this suggestion meets your needs.
Thanks,
Tamar Fuches
Alma product team
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Toggle cancelled lending requests in a "terminated" status
Cancelled and rejected lending requests stay "active". This creates a lot of noise in the list of active lending requests.
I
deally, cancelled and rejected lending requests would keep their cancelled status, but have an activity status of terminated (because there is nothing else to do).3 votesSee “Workflow Options for Rejected Resource Sharing Requests” at https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2018/001Alma_2018_Release_Notes?mon=201803
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Index authorities used in bibs in Analytics
Index authorities in a given bib, or better yet, unauthorized headings in bibs in Analytics so I can obtain a list of unauthorized headings and partially authorized headings for correction in Alma.
1 votePlease note regarding the request here to obtain a list of unauthorized headings:
You can get this via the authority control task list (under resources > cataloging). The authority control task list is interactive allowing you to click the heading and go right to the bibliographic record.
Filter by type “linking – bib heading found no matching AUT headings”. -
Add a copy (bcc) to the library when cancel request
When a cancellation is made, a message is sent to the user notifying them, but a copy of this message does not reach any of the libraries involved. I suggest adding a BCC for the library.
3 votesHI,
It is possible to send system emails with blind carbon copies (BCC) for any preconfigured email address. All letter tables will contain the new field, bcc_address. This can be used to send copies of letters to the relevant library’s email address.
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Booking requests such as a Study room request should be canceled automatically after more than booking release time if it is not loaned
In this document: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/080Configuring_Fulfillment/050Physical_Fulfillment#fulfillment.tou.termsOfUseManagement
Is indicated that if the booking release time passes and the requesting patron does not loan the resource, the booking request is still in effect but the resource can be loaned to another patron.
It would be very useful if the booking request, for example study room request, were canceled automatically after more than booking release time if it is not loaned. So we should not be pending to cancel them manually if it is not occupied.
Thanks in advanced!11 votesThe Handle Expired Booking Requests scheduled job considers all expired booking requests that are not in Failed, Rejected, or Completed statuses and cancels each request that meets the criteria. The job also anonymizes the request according to the institution’s request anonymization configuration.
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Display Logic To Hide Resource Sharing Options When No Lendable Copy Available
Currently, resource sharing links for consortia perform a lookup to determine if copies are held, but this lookup does not take into consideration whether the copies are actually lendable in the resource sharing system (e.g., if all of the copies held in the consortia are on reserve, or if they are in special collections that don't lend to other members of the consortia). These copies show up as available, resulting in the user placing a resource sharing request that gets immediately cancelled, which causes significant user confusion. It would be better if display logic would hide the resource sharing link…
3 votes -
Increase character limit for Vendor Reference Number field in the PO Line & accept non alphanumeric characters
We are seeing longer and longer SNAs from vendors for titles. And, since we want to be billed at the title level whenever possible, so that we have the best cost/use data available, we often ask to be billed at the title level.
To do this, the Vendor Reference Number field in the POL needs to be at least 15 characters long. Additionally, it needs to accept hyphens, as many package SNAs have a common root, followed by a hyphen, and then a suffix for the specific title.1 voteThe vendor reference number on the PO line can receive numbers – text – and hyphens. In case order are created via a file (EOD) there should be no limit (up to 255 characters) to the length – characters – hyphens. In case the reference number needs to be sent in EDI to the vendor, the length of the string can be up to 30 characters long.
This is supported.
Thanks,
Noam Alma product management team
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