Alma
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For more information please review our FAQ and guidelines. Thank you.
678 results found
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MARC field 788 should be searchable
The MARC field 788 ("Parallel Description in Another Language of Cataloging") is used by Library Archives Canada to store information about how to link to record numbers of alternate languages (ie, French to English, and vice versa). This information goes into the $$w (Record number) field.
Having this field searchable would assist in finding records for the same things in different languages.
8 votesHi everyone, thank you for supporting this idea.
As of February 2026 release, Alma supports defining custom indexes for each institution based on Bibliographic data. This new infrastructure provides the flexibility for each customer to create their own search indexes tailored to their Bibliographic data.
Refer to the Alma release notes for more information.
Best,
Alma Product
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Record all changes to an Electronic Collection in the History tab, by user or System and the change made
All changes to be recorded in the Electronic Collection History tab, including the user account or System making the change and what was changed.
Currently there are many "System" changes only recording the Modification Date by Old Value of the previous last change and the New Value of the date of change.
But there is no information as to what was changed.
I am not going to provide examples of what should be changed and risk only those changed being done, as simply everything should be recorded. This is the purpose of a History log.
Currently Ex Libris expects customers…
7 votesHi everyone, thank you for supporting this idea.
I'm happy to announce it has been implemented as part of the February 2026 Alma release.
Refer to the Alma release notes for more information.
Best,
Alma Product
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Add "Delete or replace URL's SUFFIX" to Job "Change Electronic portfolio information"
Sometimes it is necassary to change or delete the URL in portfolio information for a set of portfolios. It is possible to delete or replace URL's prefix in Electronic Portfolio information, but it is not yet possible to delete or repclace url's suffix .
For us it would be very useful to have both opportunities.100 votesNow in Alma a new option is available to edit static URL suffix in bulk, using the "Change Electronic Portfolio Information" and "Change Electronic Collection Information" jobs.
For more information, see Manual Jobs.
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Filter OUT cancelled PO Lines
Provide a facet to filter OUT cancelled PO Lines in the PO Line view. We have a lot of cancelled PO Lines with the same title as existing PO Lines, and it is confusing and time consuming to find the 'active' PO Lines. It would help us tremendously if we could filter OUT cancelled PO Lines, perhaps even by default.
13 votesHi all,
Thank you for supporting this idea.
Starting from the Alma August 2025 Release, Users can exclude facets in the PO lines list. For additional information, refer to the Alma Release Notes
Best,
Liza and the Product Team
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Finished claiming job does not give the library the option to check which vendors received a claim letter
When a claiming job is finished running in Alma you can view “events” from the finished job. This gives a line for each claim processed in the job, and lists three different identifiers: JOBID, POLINEID and VENDORID. None of these identifiers are searchable for the library, and the library then have no option to control what letters were sent in that specific job. If the identifiers listed in the job events were changed to the PO line reference and the vendor code the library would have the option to find the relevant POL and vendor and…
31 votesDear community,
starting from February 2025 release, The "PO Line - Claiming" job report will include PO lines list of claim letters that were successfully sent, and also for send failures.
For more information, see Alma Release Notes
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“Run a job” and “Create itemized set” should be available from the list of Purchase order lines
When you are in a list of items on a bibliographic post in Alma you have the option to checkmark several items and choose “Manage selected” – “Run a job” or “Add to itemized set”/”Create itemized set”. Now that we have the list “All PO Lines” and can checkmark POLs in the list, it would be practical for these options to also be available for PO lines. Currently you only have the option of creating a logical set (if you add filters to the list) from the list “All PO Lines”. This would make it easier and quicker to run…
8 votesHi all,
I'm happy to inform you that the Alma August 2025 Release introduced new bulk actions related to PO lines search list, including 'run a job' and 'create itemized set'.For additional information, refer to the Release Notes
Best,
Liza and the Product Team
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Order of action buttons in the POL
In the new PO line interface, the action buttons available when creating a POL is not in a practical order, which causes a lot of our staff to press “save” instead of “save and continue”. This causes the POL to remain in status “in review”. The user also must use more energy to locate the correct action button. We have two different suggestions for solving this:
Move the actions “Save and continue” and “order now” to the right part of the menu line and have this be marked in a stronger color than the other buttons. In the current design…
19 votes -
Metadata editor: LDR form opens automatically
With the November 2023 release, we noticed a change in the metadata editor.
With the configuration "forced form editing" activated, whenever a record is pushed to the metadata editor, the LDR form is opened automatically and this is irritating, since cataloguers do not necessarily want to start working on the LDR, and the display of the form takes up a lot of screen space. Moreover, the LDR form opens again when saving the record.
We would like to suggest the following adjustments:
- the LDR form is not automatically opened when entering a record
- the LDR form is not…6 votesThis was completed and available in the February 2024 release.
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PO line edit screen - Display "Recent Selections" for the "Access Provider field"
This idea was submitted by Ex Libris to evaluate the need for the enhancement specified below:
Today when adding/editing the "Material Supplier" field (Vendor information section), Alma present the user with the recent 5 selections in order to assist them with the selection and make their work easier with less clicks.
The need here is to add the same functionality described above also to the "Access Provider" field.
6 votesDear community,
The PO line display was updated on Alma February 2025 release and now displays the recent selections list for multiple PO line fields.
Read more about the implemented changes on Alma Release Notes
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Add vendor Preselect.media to Upload Electronic Holdings workflow
We found out that vendor Preselect.media regularly moves metadata in Alma CZ to different e-collections. We think it might be more efficient to implement an integration profile Upload Electronic Holdings for Preselect. This would eliminate a lot of manual work.
One of our libraries was in contact with Preselect about the moved metadata and suggested to them the implementation of the integration profile. They thought it was a good idea and are already in contact with Ex Libris.
Could Ex Libris inform the community about the progress of this integration through this post?
Many thanks!
27 votesIt is now allowed to automatically upload electronic holdings for the Preselect collection. For more information, please refer to the Alma May release notes and online help.
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Reprint the slip for physically received copies
In "Fulfilment > Resource Sharing > Borrowing Requests > Physically received by library" the option to reprint the slip for physically received copies (e.g. because the printout did not work) is missing. In the submenu there is no option to reprint the slip. In "Fulfilment > Resource Sharing > Lending Requests > Shipped physically", however, there is an analogous option for reprinting the slip. This is exactly what we would like to see in Borrowing Requests.
71 votesThe Print Slip bulk action now enables the library staff to reprint received or returned slips in bulk.
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Add Bibliographic Rank to Alma analytics
We're finding the new Bibliographic Rank very useful and can find record with particular rankings via Alma advanced search but it would be better if we could query this score using Alma analytics.
Are there any plans to add this area to analytics?
13 votes -
Add IdRef for Linked data Enrichment
Bibliographic information is currently enriched with URIs from several sources, mainly English language files (LCSH, LCNAMES, MeSH...See : https://developers.exlibrisgroup.com/alma/integrations/linked_data/ ).
Libraries who work with other authorities can't get benefit from these linked data enrichments. In order to improve cataloging support and to avoid local developments for discovery usage, it would be great to add the French authority file IdRef (https://www.idref.fr/) URIs to the list of enrichment possibilities. IdRef is the authority file used by academic and research institutions in France, Switzerland, and Belgium, and is integrated in Alma CZ in both Marc21 (originating system IdRef) and Unimarc (originating…254 votesThe Linked Data enrichment process for bibliographic records that are linked to IdRef authorities now also generates URIs to the IdRef authority records, so that libraries that work with IdRef authorities can benefit from their Linked Open Data capabilities.
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Add patron due date to Resource Sharing information
On the Borrowing screen for Resource Sharing requests it would be nice to see the patron's current due date in addition to the request due date for requests that are checked out to patrons. This could be an optional field to be added to the Resource Sharing Task List.
3 votesThe user's loan due date is now being display on the borrowing request.
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Hyperlink the ordered resource item within a POL
Currently, the functionality exists where a link exists on records in Alma that will take users out to the associated POL where it exists. It would be useful to have the reverse functionality as well, where the ordered resource item within a POL links out to the associated record in Alma, to facilitate more easy access to purchased inventory.
6 votesHi everyone, thank you for supporting this idea.
I'm happy to announce it has been implemented as part of the February 2026 Alma release.
Refer to the Alma release notes for more information.
Best,
Alma Product
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Alma overlap analysis tool to include different identifiers in one comparison
We would find it useful if the overlap analysis tool compare a list that includes different identifiers. i.e. ISSN, EISSN, ISBN, EISBN, TITLE in one comparison.
Currently it only allows you to compare overlap within just one identifier. This is very important with collections from vendors that include different kinds of material.
Being able to conduct this kind of overlap analysis is important for us in terms of making purchasing decisions and we feel that including this kind of feature in the overlap analysis tool would make this a more efficient process within Alma.202 votesHi all,
Thank you for pushing for this idea.
Starting from the August 2025 Release, the Overlap and Collection Analysis tool can be used efficiently to assess mixed content collections and analyze overlapping content using up to three different match methods in one comparison. This is supported for both Collection analysis and Look Up Titles, including the physical hint indication.
For additional information, please refer to the Release Notes and the Online Help.
Best,
Alma Product Team
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Index field 310 for the Alma Repository Search
It would be useful to be able to search within all records with field 310 not only through the codes in 008 but also via the text in 310. We therefore suggest adding the field to the indexes for the Alma Repository Search.
29 votesHi everyone, thank you for supporting this idea.
As of February 2026 release, Alma supports defining custom indexes for each institution based on Bibliographic data. This new infrastructure provides the flexibility for each customer to create their own search indexes tailored to their Bibliographic data.
Refer to the Alma release notes for more information.
Best,
Alma Product
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Index fields 700 $$4 and 710 $$4 for the Alma Repository Search
As 100 $$4 and 110 $$4 are already indexed and can be very useful for cataloguers for searching records in Alma, we strongly suggest having also the relator codes in 700 $$4 and 710 $$4 indexed for the Alma Repository Search.
(Follow up of support case 6659197)
55 votesHi everyone, thank you for supporting this idea.
As of February 2026 release, Alma supports defining custom indexes for each institution based on Bibliographic data. This new infrastructure provides the flexibility for each customer to create their own search indexes tailored to their Bibliographic data.
Refer to the Alma release notes for more information.
Best,
Alma Product
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Index fields 772 $$w and 830 $$w for the Alma Repository Search
As these fields are currently not indexed but would be very useful, we strongly suggest adding them to the search indexes which are available for the Alma Repository Search.
Field 773 $$w is already indexed and we think these two additional fields could be used for similar search queries.(Follow up of support case 6659197)
32 votesHi everyone, thank you for supporting this idea.
As of February 2026 release, Alma supports defining custom indexes for each institution based on Bibliographic data. This new infrastructure provides the flexibility for each customer to create their own search indexes tailored to their Bibliographic data.
Refer to the Alma release notes for more information.
Best,
Alma Product
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Index field 773 $$g for the Alma Repository Search
Our libraries would like to have subfield $$g in field 773 indexed for searching in Alma, because it would allow to have more precise search queries including e.g. the issue number within a journal collection.
24 votesHi everyone, thank you for supporting this idea.
As of February 2026 release, Alma supports defining custom indexes for each institution based on Bibliographic data. This new infrastructure provides the flexibility for each customer to create their own search indexes tailored to their Bibliographic data.
Refer to the Alma release notes for more information.
Best,
Alma Product
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