Alma
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567 results found
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Make message that displays when resourcing sharing service not available a modifiable label
Currently most fields on the resource sharing request form can be renamed via the labels interface. However, when a user cannot place a resource sharing request because of fulfillment policies (e.g. their user group or they have exceeded a limit) the message that displays cannot be modified either by ourselves or by support.
Making it a modifiable label would be consistent with other fields and would allow libraries to edit this to, for example, indicate the most common reasons for being unable to access the service and to give contact details for getting support.
11 votesIn case of blocked Primo’s Blank ILL request, the error message “Resource sharing request service is not available” will be from now on a MashUp label which can be customized and translated.
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Add "Can't edit restricted users" and "Disable all login restrictions" field options to user analytics or staff login report
In order to improve security of our Alma institutions, and better manage named users or staff users, we need to be able to generate a user report that displays permissions related to security such as "Can't edit restricted users" on relevant roles, and "Disable all login restrictions."
Being able to identify which named users have IP restricted login disabled, and which named users have access to editing restricted user groups helps us to be sure that only designated named users have broad access to Alma--we shouldn't have to check this manually, user by user. We should be able to run…
6 votesThe following fields were added to Users > User Details:
Can’t edit restricted users – indicates if the user can edit restricted user groups
Disable All Login Restrictions – indicates if the user has IP login restrictions disabled -
Make "Manage Users" table sortable by all headings.
The "Manage Users" table is sortable by a few columns but not by all. Add the ability to sort by the columns that aren't sortable yet:
User Group
Status
Expiration Date
Blocks
NotesThis will make that table much more useful and easier to work with.
4 votesAs of Alma May Release:
Alma enables the User List to be sorted by User Group, Purge Date and Expiration Date. When using the advanced search, a set can be created to include multiple user groups. These groups or the expiry/purge date can now be sorted. The purge date column is hidden by default and can be added to the displayed columns.
For More information please see Alma May Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes?mon=202105BASE -
Provide MARC record quality measures to CZ collections
CZ collections vary in regard to the quality of their metadata. Some CZ collections contain rich MARC records, while others contain very poor records. When facing the question whether to import vendor's MARC records or to rely on CZ records, librarians usually lack basic information about the quality of existing MARC records in a given CZ collection.
I would like to suggest that each CZ collection will include basic statistical information about the MARC records quality. Such information could be generated in different ways.
One possibility is to provide an analysis based on predefined quality profiles of MARC records. Here,…
174 votes -
Add Access Model to PO Line reporting
PO Lines for Electronic Books contain a field, Access Model, which allows libraries to register the access arrangements we have, e.g. 1-users, 3-users, unlimited, etc.
This has the potential to be a very useful field, but it is not currently available when running reports for PO Line information in Alma Analytics.
Can it be added please?
Thanks
Wayne
62 votesThe Access Model field was added to the PO Line dimension in the Funds Expenditure, Physical Items, and Purchase Requests subject areas. It displays the public access model for the electronic resource.
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Daytime options for automated Alma notice jobs which involve patron notifications
We recently had a call from a distressed parent who had been woken by a late night notification due to an Alma notice being sent to them.
Whilst appreciating that jobs are scheduled later to catch lower utilization of the system, would it be possible to have some options for all jobs which feature patron-facing notifications to be run between 9.00am and 9.00pm e.g. Courtesy Notices and Handle Loan Renewals job.
32 votesIt is now possible to use functions in XSL version 3 or lower for letters configuration.
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Enable customer-defined order of locations in the Get It menu
Currently, the locations in the Alma resolver (Get It menu) are not sorted in a consistent, meaningful manner. There is a "use IP best locations ordering" option, but this option is insufficient for many institutions. For instance, in many cases, users are off site or not in a library building, and many institutions do not reserve IP addresses for specific buildings. There is also an alphabetical option but often the size or significance of locations doesn't fit well into an alphabetical listing (for example a small branch starting with A or B might sort ahead of a large Central Library).
…
13 votesNow customers can define a list of libraries and list of locations within a library in a prioritized order, and have this order reflected in Primo or Primo VE search results. This enables more meaningful sorting of locations in the Get It menu.
For more information please see Alma December Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes -
Make documentation more gender inclusive
Can we please increase inclusivity by changing to gender-non-specific language in both documentation and descriptions in coding tables?
The Primo and Alma documentation uses very gendered terms, particularly his / him. End users and library staff are mostly referred to as he / his / him, despite libraries being an overwhelmingly female workforce. We also need to recognise the increasing numbers of non-binary users within our institution.
I propose the following changes:
Him or her -> them
His or hers -> theirs
She or he -> theyAs one example, a search on Alma documentation shows 3324 results for he,…
9 votes -
JSON reports for zero usage are not including a usage data line
Ex Libris have advised that the current behaviour is by design. When Alma loads an empty file that does not contain any usage data, the log will show "Failed" with no reason or description for the failure. Alma reports should include a message to indicate that there was zero usage, so that users know Alma has conducted a successful harvest.
3 votesAs of May release Alma knows to handle 3060 error messages coming from vendors which have difficulties analyzing the standard R5 date format. in these cases Alma will re attempt to send the request with a different date format for the vendor to process.
Additional handling was done to files which were “Fully processed” but did not contain any usage data. In the past the “data description” column was empty.
In cases where the harvest was successful and there was no data in the file, the status of the harvest will be “Completed – No valid report items found in the file”In case a single harvest brought a file with usage for multiple months, and some months had usage while others don’t the status of the harvest will be “Completed”.
Vendors which Alma can now better communicate with are:
Sage Journals
Duke Press
MIT Press
American Society of Civil… -
Disable autofill for fields in user details screen
It is apparently possible to mark fields to not allow autofill: https://stackoverflow.com/questions/40200130/how-to-disable-chrome-to-autofill-username-email-password/40200269#40200269
This is what should be done for the fields on the user management screen that cause issues. Specifically the Primary identifier and Pin fields:
https://www.screencast.com/t/SJ91zBqdIfkThese fields would seldom if ever, need to be filled with the Alma employee users saved info.
The current suggestion of just turning off autofill for the browser is not adequate:
https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/PIN_number_letter_sent_to_patron_although_PIN_number_was_not_changed83 votesThis was identified as a defect that was resolved as part of Alma July release
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Add replacement cost to physical inventory in repository import profiles
Currently the repository import profile capabilities for adding physical inventory does not include replacement cost as an option. We are cataloging a large number of expensive equipment using an import profile. The change physical items job only works so long as the cost is the same. Cost varies across these items, meaning multiple sets of items would need to be created for the change physical items job or items would need to be updated individually. The ability to include replacement cost in the import profile would be hugely helpful and simplify this process.
48 votesAdditional fields were added to the Import Profile page > Inventory Operations tab for physical inventory. You can map item-level information from these fields in the input file, or indicate a value to be placed in the imported records.
For more information please see https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes
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Enable 1 Alma Print Daemon to Serve Multiple Printers
I am thankful that the Alma Printouts Queue and Print Daemon exists. The free email service bundled with our printers has proven to be unreliable at times.
However it is unfortunate that 1 PC can only run 1 instance of the Print Daemon software. So to map multiple Alma printers to multiple local printers requires running the Daemon on multiple servers.
The enhancement I am requesting is for this software to be able to map multiple Alma printers each to their own separate local printer. For example
- Alma Printer Main Circ Desk -> Local Printer BLDGAFLR2-7
- Alma Printer Rare Book…
16 votes -
Allow users to enter an address for home delivery
Users should be able to enter an alternate address when requesting home delivery as most students put in a parent address when they enroll and then never update the info again. If students do want to update their address, they need to go into the campus system and wait another day for it to be loaded to Alma. At our institution, faculty and staff never have personal addresses loaded into Alma. In addition, that address entered at time of request should be pushed to the personal delivery notification letter.
10 votes -
Change physical items - New holding will keep call number type configured in the physical location
On behalf of the Product management team we would like to understand the need and use cases of the following feature (which it's needed was raised by several customers) your feedback is most welcome.
Conceptual solution:
The field 852 indicators 1 will be taken from the physical location configuration when
moving items.0 votesA new configuration option was added in Alma. When holdings records are created by changing an item's location, if the location has a call number type configured, the call number type of the new holdings is updated to match that configured for the new location
For more information see August Release Notes
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Remove copyright symbol from Alma representation public notes in Primo
Remove the copyright symbol from the beginning of the public note of an Alma representation displaying in Primo.
The copyright symbol appears when the representations access right has a copyright notice.
This doesn't make sense as public notes may not concern copyright, irrespective of access right.
Alternatively provide the option to turn off the copyright symbol.
15 votes -
Allow Personal Delivery to be fulfilled from any library circ desk
Scenario: When an item belonging to another library that has an active home delivery request is returned or scanned in at another library's circulation desk, the item is put in transit to the owning library for the request to be fulfilled. The home delivery request should be fulfilled from any loans desk regardless of which library the item belong to.
We are multi campus institution with libraries 100s of kms apart. We require the personal delivery requests to be fulfilled from any of our libraries, instead having to return the items to the owning library.
A Salesforce was raised (SF…16 votesA new configuration on the library will allow other libraries to handle personal delivery for that library’s items. This will take into account the scan-in library’s ability to handle personal delivery (having a primary circulation desk that supports personal delivery).
For more information please see Alma November Release Notes
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2020/Alma_2020_Release_Notes -
Add Counter5 - IR_A1 - Journal Article Requests to Alma/Analytics
We suggest to add a support to the report Counter5 - IR_A1 - Journal Article Requests.
We want to be able to harvest it via Sushi and also to be able to build reports in Analytics based on it.17 votesIn December 2020, Alma introduced support for SUSHI harvesting of multimedia reports, IR_A1 included.
Alma product management team.
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Ability to edit "subscription from date", "subscription to date", and "additional information" fields on closed invoices
For some institutions, this data did not migrate, and for others, there are invoice operator errors that need to be fixed. This is vital to subscription management. We need this.
352 votes -
Remove the gender field
Entirely remove the gender field (from staff-facing patron data form) or allow us to grey it out so it is not collected. There is no need to collect gender information about library patrons. This is a matter of equity and inclusion.
2 votesIt is now possible to configure the fields that appear in the patron registration and the Edit User forms.
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To add the "primary identifier" to the export list of the user set
We would like to add the "primary identifier" to the export list of the user set.
We will use the excel file with "primary identifier" to establish the User set, but not all the primary identifier can be loaded into the user set. So
We would like to add the "primary identifier" to the export list of the user set in order that we could know which primary identifier can not be loaded into the User set.198 votesIt is now possible to include primary identifiers as part of the exported list when using Alma's Export option from the user list. An Extended Export option will generate an Excel file similar to the existing "all fields" export, adding the primary ID as a column.
for more information please see Alma January RN
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